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Salt Lake Organizing Committee for the 2002 Olympic and Paralympic Winter Games records, 1959-2003

Overview of the Collection

Creator
Salt Lake Organizing Committee for the Olympic Winter Games of 2002
Title
Salt Lake Organizing Committee for the 2002 Olympic and Paralympic Winter Games records
Dates
1959-2003 (inclusive)
Quantity
1192.18 linear feet, (576 cartons, 18 boxes, 16 oversize boxes, 23 map case folders)
Collection Number
ACCN 1457
Summary
The Salt Lake Organizing Committee for the 2002 Olympic and Paralympic Winter Games records (1959-2003) document the planning, management, and logistics of hosting the 2002 Olympic Winter Games held in Salt Lake City, Utah. These records are organized according to function and contain a variety of materials such as correspondence, reports, marketing materials, news clippings, guides, meeting minutes, manuals, and more.
Repository
University of Utah Libraries, Special Collections
Special Collections, J. Willard Marriott Library
University of Utah
295 South 1500 East
Salt Lake City, UT
84112-0860

Telephone: 8015818863
special@library.utah.edu
Access Restrictions

Twenty-four hour advanced notice encouraged. Materials must be used on-site. Access to parts of this collection may be restricted under provisions of state or federal law.

Languages
English, French, Japanese, Norwegian, Spanish; Castilian, Russian
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Historical Note

On June 16, 1995, the International Olympic Committee (IOC) awarded Salt Lake City the honor of hosting the XIX Olympic Winter Games in the year 2002. Salt Lake City had also been entrusted by the International Paralympic Committee with hosting the VIII Paralympic Winter Games. Salt Lake and the state of Utah brought a unique commitment to athletes and the Olympic and Paralympic Movements, which they demonstrated through more than 20 years of bidding for the Olympic Winter Games, and the construction of critical facilities in advance of receiving the 2002 Games. The Games took place from February 8 to February 24, 2002. Highlights included a record participation of athletes from 77 countries competing in 78 events across 15 disciplines.

The mission of the Salt Lake Organizing Committee (SLOC) was to host the 2002 Olympic Winter Games with a commitment to excellence, athlete focus, environmental sustainability, and community engagement, while promoting the values of Olympism and enhancing the spirit of the Games.

SLOC adopted five primary goals for the Salt Lake Games and Paralympics. They were: To carefully plan and execute excellent, fiscally responsible Games and Paralympics; To create positive experiences and memories for all — the athletes, spectators, broad cast audience, the citizens of Utah, the SLOC team and, perhaps most importantly, the children of Utah and of the world; To leave a legacy of facilities and opportunities for the athletes of the United States and the world, and for the children of Utah; To introduce the spirit and optimism of Utah and the American West to the world; and To share our passion for this unique land.

The bid, led by civic and business leaders, emphasized the region's natural beauty, winter sports facilities, and the community's strong support for the Olympic movement. Despite initial excitement, SLOC faced significant challenges, including controversies over allegations of bribery during the bidding process, which required swift and comprehensive reforms to restore credibility. Security at the Games was also heighten after the terrorist attack on September 11th, 2001 in New York City.

SLOC depended upon the support, assistance and enthusiasm of the IOC, the International Sports Federations, the United States Olympic Committee, the Olympic sponsors, the National Olympic Committees, each member of SLOC's team, the governments of the United States, Salt Lake and Utah, and the people of Utah.

Prominent figures in SLOC included Mitt Romney, who was brought in as President and CEO in 1999 to steer the organization through the scandal and ensure successful planning and execution of the Games. Fraser Bullock, Steven Young, and Robert Garff also played critical roles in the financial and operational management of SLOC.

SLOC undertook extensive preparations to host the Games, focusing on infrastructure development, venue construction, and environmental sustainability. Key venues included the Utah Olympic Park in Park City for ski jumping and bobsleigh events; the E Center (now the Maverik Center) in West Valley City for ice hockey; and the Rice-Eccles Stadium at the University of Utah for the Opening and Closing Ceremonies. SLOC also invested in transportation improvements, such as expanding the light rail system (TRAX) and enhancing road networks to accommodate the influx of visitors.

The 2002 Winter Games were notable for the commitment to environmental sustainability, dubbed the "Green Games." Initiatives included the use of renewable energy sources, the implementation of recycling programs, and efforts to mitigate the environmental impact of construction and transportation. Community engagement was another cornerstone, with SLOC promoting volunteerism and local involvement. Over 22,000 volunteers participated in various capacities, contributing to the Games' success and fostering a sense of community pride. The Cultural Olympiad showcased Utah's rich cultural heritage, featuring performances, exhibitions, and community events that celebrated diversity and the Olympic spirit.

The 2002 Salt Lake City Winter Games were widely regarded as a triumph, both in terms of athletic competition and organizational success. They left a lasting legacy in Utah, including improved infrastructure, world-class sports facilities, and a strengthened sense of community. SLOC's efforts also reinforced the importance of transparency, sustainability, and community engagement in hosting major international events.

For further historical information, please refer to the Olympics website and the 2002 Winter Olympic Wikipedia page.

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Content Description

The Salt Lake Organizing Committee for the 2002 Olympic and Paralympic Winter Games records was organized into the following series:

1. Accommodations

Accommodations was dedicated to helping customer groups and lodging facilities with any issues. Temporary housing accommodated SLOC, sponsors and contract workers during the Games. Accommodations and temporary housing were secured by contracts with various providers of buildings, sites, and management services. This series spans the years 1995-2002 and contains materials pertaining to the planning, allocation, and management of accommodations for athletes, media, and other stakeholders. This series includes materials regarding allocation, housing needs, policies and procedures, hosting program, and reports.

2. Accreditation

Accreditation identified, registered and issued credentials to those requiring access to the Olympic and Paralympic venues. Accreditation policies determined not only who received access to the venues, but where individuals with passes were allowed to go once inside the venue. This series contains materials spanning from 1994 to 2002, covering the planning, policy making, and operational procedures required to ensure efficient and secure accreditation processes. The scope includes accreditation for athletes, staff, media, and other stakeholders, with a detailed focus on the mechanisms and protocols established to facilitate smooth access and identity verification at different venues. Included in the series are materials regarding access control policies, entry protocols, and security measures implemented to ensure the safety and security of participants and attendees. Includes manuals regarding policies and procedures, venue-specific accreditation guidelines, designs and specifications for accreditation badges, functional pathing and zoning plans for accreditation, technical documentation, and user guides for the operating system used to manage and produce accreditation passes

3. Administrative materials

This series provides an overview of administrative records related to the Salt Lake Organizing Committee from the late 1990s to early 2000s. The records are organized by topics and chronologically within each topic. This series contains documents regarding the organizational structure, plans, and roles within SLOC, reports, information and materials related to key individuals involved with SLOC, documentation related to the ethics policy and program, including policy texts, training materials, and reports on ethical compliance. Also included is correspondence, information regarding the archiving program, and foundational planning materials.

4. Arts and Culture

The celebration of arts and culture is an integral part of the Olympic Movement. SLOC created and implemented a program of artistic and cultural events designed to introduce the people of the world not only to the United States of America, but in particular to the spirit and optimism of Utah and the American West. SLOC also presented an Arts & Culture program for the Salt Lake Paralympics, celebrating the accomplishments of artists and performers with disabilities. In addition, SLOC planned, produced and presented a cultural program for athletes in the Olympic Village and Paralympic Village, as well as scheduled activities for the Olympic Family and Paralympic Family. The materials cover the planning and execution of cultural programs and performances from the mid-1990s through the early 2000s. Materials include event programs, activity reports, advertising materials, event schedules, promotional materials, and correspondence related to performances and workshops. This series also contains materials focused on Native American art and culture.

5. Bid for the Olympics

This series contains historical materials related to Salt Lake City's bid processes for the Olympic Games, focusing on the period leading up to 1997. The records document the history and efforts of the Salt Lake City Bid Committee to secure the Games, offering insight into the bid process, strategies, and key activities. This series includes administrative documents, promotional materials, correspondence, and strategic plans that highlight the organizational and logistical efforts. Included is a sub-series focused on bid materials created from other countries.

6. Broadcasting management and Press Operations

Broadcasting management and Press Operations organized the working environment and facilities available to writers and photographers during the Olympic and Paralympic Games. Specific areas of responsibility for Press Operations include the planning, outfitting and managing of the Main Media Center and its photo services; venue press and photo facilities and services; and the production of athlete biographies for Info 2002, a computerized information system available to media. Press Operations oversaw the installation and maintenance of press area equipment helped to ensure on-site and helped with translation services available to media and athletes in interview room situations. SLOC has contracted with International Sports Broadcasting (ISB) to serve as the Olympic Broadcasting Organization (OBO) for the Salt Lake Games. ISB was responsible for producing the international radio and television (ITVR) for the Games, delivering coverage to the rights holding broadcasters (Rights Holders).

This series contains documents from 1996 to 2002, detailing the logistics, planning, and execution of broadcasting and media services. Briefing documents and general materials provided to the European Broadcasting Union, outlining the broadcasting plans, technical specifications, and coordination efforts. Also included are user manuals and technical documents for the Commentator Information System, integrated timelines for event days, schedule of activities, broadcasting times, and key milestones.

7. Ceremonies

The Opening and Closing Ceremonies for the Salt Lake Olympic and Paralympic Games was held in the newly renovated and expanded American football stadium on the campus of the University of Utah. The Opening Ceremony provided a unique opportunity to set the tone and to introduce the peoples of the world to Salt Lake City, the state of Utah, and the athletes who will compete. Similarly, the Closing Ceremony accords the Games' and Paralympics' participants a setting in which to celebrate and look forward. The Games' athletes were honored nightly at the Medal Plaza. This venue, which was open to the public without charge, promoted a spirit of sharing among the athletes and spectators from around the world.

This series encompasses a comprehensive collection of materials documenting the planning, organization, and execution of the Opening and Closing Ceremonies, as well as the events at the Olympic Medals Plaza. The materials provide a detailed look into the various aspects of ceremony production, logistics, and event management. Documents detailing the agreements and contracts, newsletters, gift packages given to attendees, correspondence, timelines integrating all activities and events on the ceremony days, production information, media guides, news clippings, and transportation.

8. Community Outreach and Youth Education

This series contains materials related to various community involvement events, outreach, and educational programs. The documents cover a broad range of activities and initiatives aimed at engaging the community, promoting health and education, and ensuring widespread participation and support for the Olympic and Paralympic Games. Included in the series are materials regarding adult education programs initiated in connection with the Olympic Games. There are also schedules of various city events, activities of committee members, and meeting minutes. Strategic plans for increasing community involvement and participation, grant proposals and requests for funding community development projects are also included.

Another key component regarding outreach was the Youth Education Program. This program was created to get local youth involved and excited about sports and the Olympic Games. Included in this subseries are project plans, educational materials, manuals, and art projects.

9. Creative Services and Look of the Games

SLOC expressed its vision for the Games through a unified program of visual elements and imagery. This program, called the Look of the Games, enabled SLOC and its partners (Salt Lake and other venue cities, sponsors, licensees and others) to express the excitement and atmosphere of the Games. The Look of the Games included the SLOC emblem and its accompanying color palette options, the mascots, the pictograms and secondary graphics. Applications of the Look of the Games included decorations at venues, decorations in surrounding areas, publications, advertisements, on-screen information during the broadcast of the Games, SLOC vehicles, staff and volunteer uniforms, SLOC's cultural program, sponsor recognition, licensed products, and materials for Games operations (programs, tickets, accreditation cards, parking permits, bibs, etc.).

Creative Services produced and designed printed materials ranging from postcards, brochures, newsletters, official guide to the Games, as well as a commemorative book featuring highlights of various Olympic events. A SLOC stylebook was created to promote consistency and an adherence to high standards in documents about the Games. This series includes a wide range of materials related to the design, branding, and creative aspects of the preparations for the Games. The documents cover everything from supplier announcements to the design of exhibits, signage, and various elements contributing to the overall aesthetic and functional presentation of the Games.

10. Environment

SLOC formed an Environmental Advisory Committee (EAC) in 1994, before Salt Lake was awarded the Games. The EAC recommended, and SLOC's Board of Trustees adopted, a 12-point platform to ensure environmental sensitivity in every aspect of the Salt Lake Games and Paralympics. SLOC worked closely with the U.S. Forest Service, Snowbasin Ski Area and Utah Department of Transportation consultants to select an environmentally friendly road alignment for the Snowbasin access road. SLOC also worked on the Soldier Hollow wetlands project which resulted in a larger wetlands area and tree-planting programs, including a program that provided thousands of trees for venues and other locations.

The materials in the series highlight efforts in pollution prevention, air and waste management, environmental education, and sustainability practices aimed at minimizing the environmental impact of the Games. Also included are assessment reports establishing baseline environmental conditions, reports, manuals, policies and procedures, news clippings, and news releases.

11. Federal and State Government Relations

Federal Relations was responsible for being the liaison with the federal government on issues impacting the staging of the 2002 Olympic and Paralympic Winter Games. The key federal government constituencies for the Games were federal agencies and departments, the United States Congress and the White House. The administration established a White House Task Force on the 2002 Olympic and Paralympic Winter Games headed by Vice President Al Gore. Thurgood Marshall, Jr., Assistant to the President and Cabinet Secretary, and Mickey Ibarra, Assistant to the President and Director of Intergovernmental Affairs, served as Vice Chairs. The task force was an interagency effort to coordinate the extensive federal activities involved in the planning and operation of the Games and the Paralympics. SLOC also worked with state government to gain support and work on any issues impacting the citizens of Utah.

These records provide a comprehensive view of the planning, coordination, and execution of the Games, highlighting the extensive involvement of various governmental and non-governmental organizations. Included in the series is documentation of funding requests made to federal, state, and local governments; correspondence; customs procedures and regulations; contracts and agendas related to defense information systems and communication networks; and planning and logistical materials regarding the hosting of domestic dignitaries during the Olympics.

12: Finance, procurement and accounting

Finance's role spanned the entire Olympic timeline. The department operated before the Games and facilitated the organization's dissolution following the Games. During the Games, Finance continued to perform its core accounting duties, which included payroll, accounts payable and receivable, general ledger, and financial reporting, and then expanded to provide financial management and control for venue resources and operated the Rate Card booking offices. Finance was involved with acquiring goods and services needed at each venue and in asset management. Finance participated in negotiating final releases with venue owners, managing vendor relations and reporting direct claims. Finance performed daily reconciliations, processed payroll, prepared daily financial reports, coordinated armored carrier service, controlled expenses and revenue collections, and processed and coordinated fulfillment for Rate Card booking operations. The materials in this series focus on planning, policies and procedures, meetings, procurement user's guide and training, and some budget information.

13. Human Resources

Human Resources (HR) recruited, trained, retained and supported all employees and volunteers working at the Olympic and Paralympic Games venues. HR was comprised of five departments: staffing; human relations, which included employee programs and demobilization planning; training; volunteer operations; and planning operations, which included the distribution of Olympic uniforms, assisted with staff information systems and scheduling. At Games-time, HR aided with Olympic staff check-in, ensuring that only accredited and scheduled staff was working on site, and assisted with staff breaks and meal management coordinating daily food and beverage services. In addition, HR helped with staff scheduling, redeployment of staff and breaks, and was responsible for communicating schedule changes and other information to relevant employees. This series contains materials on employee orientation and training, handbooks, scheduling, meetings, job descriptions, venue specific training, and volunteers.

14. Information Services

Information Services was required to be present at all competition venues and most non-competition venues to provide a range of technology services, such as building and maintaining the computing infrastructure and offering support with related equipment and internet access. One of its key venue roles was designing and managing the technology systems that provided time, score and results calculations of each sport competition. Additionally, Information Services was responsible for the systems that distributed time and results to various constituent groups, including media, Olympic broadcasting, Olympic Family and other accredited individuals. Finally, Information Services provided the specialized software programs and interfaces necessary in staging the Games, such as accreditation and access control as well as providing ongoing computer support for SLOC administration and management such as finance and accommodations.

15. Interfaith Relations

The Interfaith Relations was created to promote cooperation and understanding among different religious communities. It also provided access to a religious representative or religious services to athletes. The materials span from 1996 to 2002 and include the Chaplain Committee meeting minutes, Faith in Action Initiative, the Interfaith Centre, the Spiritual Olympia concept, and information regarding the United Religious Initiative North America Conference. Material on the Church of Jesus Christ of Latter-day Saints provides information on their involvement with various activities.

16. International Client Services

International Client Services acted as the main liaison between SLOC and its official guests, including International Olympic Committee (IOC) members, commissioners, staff and guests; International Federation presidents, staff and guests; international dignitaries and their staffs; future organizing committee and bid committee representatives; and the International Paralympic Family. For each of these constituencies, International Client Services offered programs such as an Olympic Family motor pool as well as other dedicated and non-dedicated host services. A key Games-time role was the adherence to protocol guidelines outlined in the Olympic Charter for victory and medal ceremonies, and assistance with flag positions and anthem recordings during those ceremonies. International Client Services also directed language services with formal and informal interpretation at official meetings and at press conferences in the Main Press Center, professional consecutive interpretation planned at media subcenters and volunteer interpreters at each venue.

17. International Olympic Committee

The International Olympic Committee, headquartered in Lausanne, Switzerland, governs the Olympic Movement and owns all rights in connection with the Olympic Games. The president of the IOC at the time of the 2002 Games was H. E. Juan Antonio Samaranch. This series documents the extensive activities and administrative functions of the IOC from the late 1980s to the early 2000s. It includes reports on accreditation and broadcasting, Association of National Olympic Committees yearbooks, agreements, ethical standards, and more. The series also contains Coordination Commission meeting materials between IOC and SLOC. Communication between the IOC and SLOC was a crucial component of ensuring successful Games and the adherence to IOC standards. Included in this series are various guides, historical information regarding the IOC, IOC sessions, progress reports from SLOC, newsletters, and Coordination Commission meeting materials.

18. Logistics, Materials Management and Operations

Logistics designed and managed the system that tracked all equipment and materials required to stage the Olympic and Paralympic Winter Games, including identification, procurement, receipt, storage, distribution, recovery, dissolution, and accountability procedures. The department was comprised of three interdependent divisions: Procurement, Material Management and Logistics which bridged the financial and operational sides of SLOC. Procurement ordered all goods and services from vendors, contractors, sponsors and suppliers, and provided central processing of all requisitions. Procurement also coordinated all requests for proposals, quotes and invoices. Material Management assessed overall material requirements for competition and non-competition venues, and developed strategies to best use SLOC assets and purchasing dollars. Material Management also kept a catalog of all items to be used on the venues. Logistics was the operational component of the department, and consisted of warehouse operations, traffic and distribution, customs, and venue logistics.

Event Operations Planning Group (EOGP) developed the integrated operations plan essential in staging the Olympic and Paralympic Winter Games, and ensured the workability of operational plans developed by the functional areas. Event Operations also acted as an independent arbiter on a range of issues relating to the Olympic and Paralympic Games in producing effective and cost-efficient plans. Event Operations assisted in developing critical path management schedules for all functional areas and major vendors, and conducted quality assurance reviews to ensure that each was prepared to stage the Olympic and Paralympic Games.

Food Services administered the food and beverage services at all competition and non-competition venues during Olympic and Paralympic Winter Games, at designated test events and in some Salt Lake Organizing Committee facilities. They also administered the contracts for on-site caterers, concessionaires, distributors, manufacturers and value-in-kind arrangements. Food Services also worked with the Utah Department of Health and Department of Alcohol Beverage Control in determining venue policies that met the state's food and alcohol guidelines.

The Cleaning, Waste and Recycling Department (CWR) oversaw and managed cleaning services, waste collection services, recycling services and medical waste collection services for the Olympic and Paralympic Games providing clean venues for Olympic athletes, patrons and staff. In addition, the CWR Department ensured that discarded waste and recyclable materials were disposed of or recycled in compliance with local, state and federal guidelines. In the spirit of the SLOC's Environmental Program, the CWR Department created a recycling program.

19. Media Relations

Media Relations distributed information to the media and public about the plans and preparations for the Olympic and Paralympic Winter Games. Using publications, press releases, electronic services, special events and other publicity materials, Media Relations publicized and generated interest in all Olympic-related events. In addition, Media Relations fulfilled media requests and arranged interviews, promoted the Olympic Games locally, nationally and worldwide, and developed a comprehensive communications plan. Media Relations also produced a quarterly newsletter, general information brochures and specialty publications. This series contains collected news clippings, news releases, updates, newsletters, open records requests, spectator guide, and other materials.

20. Medical Services

Medical Services ensured that medical care dispensed during Olympic and Paralympic Winter Games met requirements of the International Olympic Committee and the International Paralympic Committee, the International Sport Federations and the community standard of care. Medical Services directed the multidiscipline Olympic/Paralympic Village Polyclinic, athlete and spectator medical stations, mobile medical teams at the venues, emergency medical service transport, and a network of Olympic/Paralympic hospitals. Medical Services also worked closely with IOC officials on athletic drug testing procedures, and was responsible for the notification of athletes, collection of specimens, and transport of these specimens to a designated testing laboratory.

21. National Olympic Committee and Athlete Services

The National Olympic Committees (NOCs) and Athlete Services acted as the official liaison and communications channel between the Salt Lake Organizing Committee and NOCs. At Games-time, NOC and Athlete Services staff provided a range of services for participating delegations, including airport meet-and-greets and the arranging of receptions and welcome ceremonies at the Olympic Paralympic Village. The staff also managed the NOC/NPC Service Center in the Olympic and Paralympic Village residential zone, scheduled all Chef dé Mission meetings in the Village, and helped to troubleshoot and resolve any unexpected issues relating to athlete delegations. Athlete attendance at the Opening and Closing ceremonies was also coordinated by NOC and Athlete Services, as was the distribution of all information to NOC at Games-time. This series includes materials regarding Chef dé Mission and the European National Olympic Committee (EOC). Also available is a subseries regarding participating countries which may contain research materials, correspondence, eligibility forms, change requests, entry forms, visit information, ratecard orders, and radio frequency information.

Although this series does contain some materials related to the National Paralympic Committee (NPC), the majority of the materials related to the NPC is located in series 24. Paralympic Games.

22. Observers Program

Once the IOC awarded the 2002 Winter Olympic and Paralympic Games to Salt Lake City, SLOC developed the Observers Program which provided the resources to send SLOC representatives to various national and international sporting events to help them learn and develop their own programs for the 2002 Games. Representatives attended a variety of sporting events which also included prior Olympic and Paralympic Games. This series contains the materials collected by SLOC members during their attendance at these events. The larger components of this series focus on the Olympic Games hosted by Lillehammer, Norway; Nagano, Japan; and Sydney, Australia.

23. Olympic and Paralympic Village

The Olympic and Paralympic Village department was responsible for the planning, policies, operation and management of the Village, creating a home away from home for eligible athletes ed officials participating in the Games. The Village was located in the Fort Douglas area of the University of Utah campus, and provided the necessary accommodations, services and recreation for up to 3500 Olympic athletes and officials between 29 January and 26 February 2002 as well as 1100 Paralympic athletes and officials from 1-19 March 2002. Village staff helped direct operations in the residential and international zones of the Village as well as coordinated all other SLOC functions and entities operating at or interfacing with the Village. SLOC contracted with the University of Utah to use new student housing constructed before the Games as the Olympic Village and the Paralympic Village. Included in the series are architectural materials related to the renovation of building located at Fort Douglas, human resources, and coordination materials between SLOC and the University of Utah.

24. Paralympic Games

The series focuses on SLOC's functional areas during the planning for the Paralympic Games and the involvement of the International Paralympic Committee (IPC) which governs the Paralympic Movement and the Paralympic Games. The Paralympic staff assisted in ensuring compliance with the guidelines and requirements of the International Paralympic Committee (IPC), and negotiated with the IPC on scope of requirement issues.

This series includes materials regarding the National Paralympic Committees (NPCs) which acted as the official liaison and communications channel between the Salt Lake Organizing Committee and NPCs. This subseries includes a listing of some of the participating countries and may contain research materials, correspondence, eligibility forms, change requests, entry forms, and visit information.

Sport function produced the optimal competitive environment for each athlete participating in the Paralympic Winter Games by ensuring that each venue met or exceeded requirements for athletic excellence. Sport staff members developed, implemented and managed the operation of athletic events at Games-time as well as the training, test and practice events leading up to the Games. Field-of-play issues were also the responsibility of Sport staff, including athlete entry and qualifications, scoring and timing, and results.

Other materials in this series include Games Liaison Committee meetings, General Assembly annual meetings, handbooks, policies and procedures, reports,

25. Protective Services and Risk Management

Protective Services worked in conjunction with Event Services and the Utah Olympic Public Safety Command (UOPSC) to provide a safe and secure environment for the Olympic and Paralympic Winter Games. Security staff conducted all security inspections and was responsible for venue security operations and the 24-hour protection of assets and property owned or leased by SLOC. Law enforcement volunteers directed by Security monitored magnetometer operations ensuring that everyone entering a venue had been properly screened for contraband materials. Security staff also enforced compliance with all venue house rules, zone management and accreditation interpretation, and provided venue protection during non-event hours, including pedestrian and vehicle access. This series includes meeting minutes, planning materials, policies and procedures, Joint Operation Integrated Coordination (JOIC) materials, presentation, operations manuals, readiness assessments, and other materials.

26. Sponsors

Sponsor Services acted as the operational liaison between SLOC and Olympic sponsors/suppliers, providing a range of services such as securing accommodations and tickets for sponsors and maintaining exclusive hospitality space and hospitality centers at competition and non-competition venues. Sponsor Services also helped develop airport and transportation operations plans, assisting sponsors in picking up and dropping off guests, as well as facilitating travel between venues at Games-time. Sponsor Services worked with Finance to develop sponsor-specific rate cards for a range of hospitality services, and worked with Food Services to ensure that sponsors and their guests had access to food and beverages. Sponsor Services also developed a national advertising campaign designed to recognize each sponsor's commitment to the Olympic Winter Games.

Sponsor materials has been arranged alphabetically by company name. Also included in this series is the Olympic Legacy Brick Program, the Olympic License Plate Program, newsletters, workshop materials, and hospitality materials.

27. Sport

Sport produced the optimal competitive environment for each athlete participating in the Olympic Winter Games by ensuring that each venue met or exceeded requirements for athletic excellence. Sport staff members developed, implemented and managed the operation of athletic events at Games-time as well as the training, test and practice events leading up to the Games. Field-of-play issues were also the responsibility of Sport staff, including athlete entry and qualifications, scoring and timing, and results.

This series contains athlete guides, newsletter, entries and qualification information, results by dates, results by sport, and technical manuals. It is also subdivided alphabetically into separate events. The events contain official results books, staff and venue meetings, team captains' manuals, national and international organizational materials, media guides, and more.

Test events materials are also included in this series. Test events allowed SLOC to prepare for the Winter Olympic Games by observing sporting events at various venues to ensure logistical issues would not be an issue.

Also included in this series is materials related to the United States Olympic Committee (USOC).

28. Telecommunications

Telecommunications provided the wireline and wireless telecommunications systems required at competition, non-competition and support venues throughout the Olympic and Paralympic Winter Games. This service included all telecommunication services, reprographic services, closed-circuit television systems, radio systems and the cabling for all functions. Telecommunications installed venue PBX systems and was responsible for the cellular and PCS systems used by staff throughout the Games. The planning and implementing of voice, video and audio network systems, CATV distribution networks and radio support including radio distribution, maintenance and inventory was also the responsibility of staff, as was the placement and operation of televisions, cable systems, copiers and fax machines at the venues.

29. Ticketing

Ticketing directed the allocation, management, marketing, sale, and distribution of tickets for all events that comprised the Olympic and Paralympic Winter Games. Ticketing staff managed nearly two million tickets for distribution to a range of constituent groups, including sponsors, Olympic Family, National Olympic Committee members, and the general public. All aspects of the domestic public sales were directed by Ticketing, including the online auction of premium tickets and the processing of ticket requests through the mail, over the phone and on the Internet. Ticketing staff also coordinated the marketing, sale and distribution of tickets to the Olympic Arts and Culture Festival, and managed all ticket sales location including ticket outlets, the main ticket center, the mobile ticket van and venue box offices.

30. Torch Relay

The Torch Relay provides a unique opportunity for people in large numbers across the country and in Utah to participate in the Olympic Games through the traditional recognition and celebration of an important Olympic symbol—the Olympic Torch. SLOC designed the Torch Relay program to span the United States, and culminate with the lighting of the Flame at the Olympic Stadium in Salt Lake on February 8, 2002. The design of the Torch echoed the vision of the Games and the design themes of the Look of the Games.

This series includes celebration cities agreements, Command Center operations, scheduling, promotional materials, planning guides, operations plans, route information, sponsor materials, torch design, torchbearer selection process, and training materials.

Please refer to local newspapers for information regarding individual torchbearers.

31. Transportation

Transportation provided efficient and on-time movement for all participants in the Olympic and Paralympic Winter Games, including athletes, media, officials, sponsors, spectators, and staff. Duties included the transport of all constituent groups to and from all Olympic and Paralympic events and sites. Transportation worked with local, state and federal agencies to assemble appropriate motor pools and properly trained personnel to move everyone throughout the region. In addition, Transportation worked with the Utah Department of Transportation to determine infrastructure improvements, road construction, signage and venue access plans. Transportation also devised traffic plans designed to minimally impact local residents and to best serve Olympic spectators and other participants.

This series includes athlete transportation system, reports, planning materials, media transportation system, Olympic Family transportation services, permits, airport information, spectator transportation system, and venue traffic management plans, and venue transportation operations plans.

32. Venues

Before the Olympic and Paralympic Winter Games, Venue Development managed the design and construction of permanent and temporary improvements required for competition and non-competition venues. During the Games, Venue Development was responsible for general facility management and for ensuring that the facilities were ready for day-to-day operations such as the start-up, operation, and shut down of equipment. Services such as generator refueling, portable restroom servicing, and daily facility changes to suit event conditions were also directed by Venue Development, as were on-going repairs and maintenance of the facilities completed by the Maintenance Response Team. Finally, Venue Development was responsible for the planning, procurement, fabrication and installation of all signs at each venue.

This series contains detailed records and documents related to various venues used during the 2002 Salt Lake City Winter Olympics. The series was arranged alphabetically by venue name and includes planning, design, operational materials and post-event materials. The scope covers multiple venues across different functions such as sports, media, training, and ceremonies. Each venue's documentation provides insight into the logistical and operational challenges faced and the solutions implemented.

33. Artifacts

This series contains collected objects created during the Games. Included in the series are numerous trading pins, a few keychains, a spoon, and an ornament. Included with the artifacts are uniforms and a plushie of the mascot Powder the snowshoe hare.

34. Posters

This series contains oversize promotional posters that were produced during the Games. Also included are some oversize venue plans.

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Use of the Collection

Restrictions on Use

The library does not claim to control copyright for all materials in the collection. An individual depicted in a reproduction has privacy rights as outlined in Title 45 CFR, part 46 (Protection of Human Subjects). For further information, please review the J. Willard Marriott Library's Use Agreement and Reproduction Request forms.

Preferred Citation

Collection Name, Collection Number, Box Number, Folder Number. Special Collections, J. Willard Marriott Library, The University of Utah.

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Administrative Information

Arrangement

This collection has been organized by function and arranged alphabetically into the following series:

1. Accommodations; 2. Accreditation; 3. Administrative materials; 4. Arts and Culture; 5. Bid for the Olympics; 6. Broadcasting management and Press Operations; 7. Ceremonies; 8. Community Outreach and Youth Education; 9. Creative Services and Look of the Games; 10. Environment; 11. Federal and State Government Relations; 12: Finance, procurement and accounting; 13. Human Resources; 14. Information Services; 15. Interfaith Relations; 16. International Client Services; 17. International Olympic Committee; 18. Logistics, Materials Management and Operations; 19. Media Relations; 20. Medical Services; 21. National Olympic Committee; 22. Observers Program; 23. Olympic and Paralympic Village; 24. Paralympic Games; 25. Protective Services and Risk Management; 26. Sponsors; 27. Sport; 28. Telecommunications; 29. Ticketing; 30. Torch Relay; 31. Transportation; 32. Venues; 33. Artifacts; and 34. Posters.

Acquisition Information

Donated by the Salt Lake Organizing Committee for the Olympic Winter Games in 2002.

Processing Note

This collection was minimally processed by Special Collections staff in 2011.

The collection was completely reprocessed by Betsey Welland in 2023.

Separated Materials

Photographs and audiovisual materials were transferred to the Multimedia Division of Special Collections.

Related Materials

Forms part of the Ski and Snow Sports Archives (S.J. Quinney Outdoor Recreation Archives).

See also the following collections for further materials:

The Robert Heiner Garff papers (ACCN 0986) located in the Manuscripts Division of Special Collections.

The Mike Korologos papers (ACCN 1824) located in the Manuscripts Division of Special Collections.

The Salt Lake Olympic Bid Committee records (ACCN 1267) located in the Manuscripts Division of Special Collections. The Michael Joseph Gorrell papers (ACCN 0120) located in the Manuscripts Division of Special Collections. The Utahns for Responsible Public Spending records (ACCN 1548) located in the Manuscripts Division of Special Collections. The University of Utah Olympic planning records (ACCN 2004) located in the Manuscripts Division of Special Collections. The Deedee Corradini papers (ACCN 2024) located in the Manuscripts Division of Special Collections. The Randy L. Dryer papers (ACCN 2984) located in the Manuscripts Division of Special Collections.

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Detailed Description of the Collection

Finding aid created by Betsey Welland.
2012 (last modified: 2022 and 2023)

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