University of Idaho Library. Technical Services Records

University of Idaho Library. Technical Services Records, 1951-1994

Overview of the Collection

Creator: University of Idaho Library. Technical Services
Title: University of Idaho Library. Technical Services Records
Dates: 1951-1994 (inclusive)
19511994
Quantity: 3.0 cubic feet
Collection Number: UG053 (collection)
Summary: Correspondence, memos, and other material pertaining to Acquisitions, Cataloging, Serials/Periodicals, and Fiscal Officer/Gifts Librarian of the University of Idaho Library.
Repository: University of Idaho Library, Special Collections and Archives
Special Collections and Archives
University of Idaho Library
875 Perimeter Drive
MS 2350
Moscow, ID
83844-2350
Telephone: 2088850845
libspec@uidaho.edu
Languages: English
Sponsor: Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.

Historical NoteReturn to Top

The functional operation of the University of Idaho Library is divided into Technical Services and Public Services (see UG54). Technical Services is responsible for ordering and processing library material, and prior to reorganization in 1993 was comprised of Acquisitions, Serials/Periodicals, and Cataloging, each headed by a professional librarian. When the new addition of the library was occupied in 1993 the Technical Services division became one large department.

Content DescriptionReturn to Top

The records of Technical Services Division of the University of Idaho Library span the years 1951 to 1994, with the bulk of the material covering the years 1970 to 1990.

Included in the records are papers, correspondence, memos, and other material pertaining to Acquisitions, Cataloging, Serials/Periodicals, and the Fiscal Officer/Gifts Librarian.

Administrative InformationReturn to Top

Arrangement

The records are separated by department, each department having its own series.

The Acquisitions material in series one includes instructional and procedural manuals, memos, and statistics.

The second series consists of the records of the Cataloging Department and contains memos and WLN (Western Library Network) correspondence and statistics.

The records of the Serials/Periodicals department are in series three. Included are memos, statistics, and automation records.

Paul Conditt was head of acquisitions for many years while also handling budgets and gifts. His last few years before retiring from the University of Idaho Library he was fiscal officer and gifts librarian only; therefore his later records also contain committee records from his early years. These records are found in series four.

Routine acquisitions correspondence requesting prices, questioning invoices, and inquiring the status of orders was discarded. Catalog department WLN statistics were sampled by keeping only June 30 and December 30 monthly reports. Routine serials correspondence concerning orders and cancellations were also discarded. Finally routine inventory transfers and related material from the Fiscal Officer was discarded. This reduced the volume of records by 35 cubic feet.

Acquisition Information

The records of the Technical Services departments of the University of Idaho Library were transferred to the Special Collections Department at various times from 1984 to 1995.

Detailed Description of the CollectionReturn to Top

Series I. Acquisitions, 1960-1987Return to Top

Container(s)	Description	Dates
Box/Folder
1/1	Acquisitions procedures 12 items	1960-1961
1/2	Basic filing rules 1 item	1974
1/3	Card catalogs 4 items	1971
1/4	Card reproduction 7 items	1965-1968
1/5-6	Correspondence: Stanley Shepard 135 items	1963-1974
1/7	Departmental book allocations 32 items	1966-1980
1/8	Files retention 1 item	1981
1/9	Filing rules 9 items	1967
1/10	Filing rules for proofcards 3 items	ca. 1976
1/11	Gifts, Procedure for handling 1 item	1966
1/12	Goff, Abe, Gifts 5 items	1984
1/13	Job descriptions 6 items	1970-1973
1/14	Job specifications 1 item	1965
1/15	Lost books, Replacement procedure 1 item	1974
1/16	Manual: Serials department 1 item	ca. 1968
1/17	Materials selection policy 9 items	1972
1/18-19	Memos, Library 144 items	1985-1987
1/20	Miscellaneous material 10 items	1955-1963
1/21	Multilith 24 items	1964-1970
1/22	Out of print books 2 items	undated
1/23	Physical plant memos 29 items	1961-1968
1/24	Principal reference works used in searching 1 item	undated
1/25	Procedures manual 1 item	undated
1/26	Procedures manual 1 item	ca. 1963
1/27	Procedures manual 1 item	undated
1/28	Procedures, Other 25 items	1966-1972
1/29	Purchase procedures 2 items	1954-1972
1/30	Purchasing policy 21 items	1960
1/31	Searchers, Instructions for 7 items	1966
1/32	Searching procedure material 8 items	1966
1/33	Selection policy manual 1 item	1972
1/34	Serials automation 20 items	1974
1/35	Space 8 items	1971-1972
1/36	Staff photographs 8 items	196?-197?
1/37	Statistics 12 items	1979-1987
1/38	Technical Services biennial reports 10 items	1962-1966
1/39	Vet Science books 1 item	1977
1/40	Xerox 7 items	1970-1978

Series II. Cataloging, 1951-1988Return to Top

Container(s)	Description	Dates
Box/Folder
1/41	Catalog card duplication 30 items	1966-1967
1/42	Catalog department projects 75 items	1983-1988
1/43	Memos, etc. 14 items	1951-1963
1/44	Opaquing v. labeling on catalog cards 6 items	1966
1/45	Personnel, Classified 39 items	1969-1980
1/46	Statistics 10 items	1982-1985
1/47-55	WLN 176 items	1979-1987
1/56	WLN activity report 20 items	1979-1988
1/57	WLN miscellaneous 3 items	1980-1984

Series III. Serials/Periodicals, 1976-1990Return to Top

Container(s)	Description	Dates
Box/Folder
2/58	Computerization notebook 1 item	1977-1984.
2/59-60	Correspondence, memos, etc. 43 items	1983-1989
2/61	Memos, Campus 11 items	1984-1985
2/62	Memos: Library 23 items	1984-1985
2/63	Serials automation Records 16 items	1983-1988
2/64	Serials recon 26 items	1983-1990
2/65	Statistics 14 items	1976-1985

Series IV. Fiscal Officer/Gifts Librarian, 1972-1994Return to Top

Container(s)	Description	Dates
Box/Folder
2/66	Bibliography Collection 6 items	1990-1991
2/67	Book sale 25 items	1981-1987
2/68	Collection development 56 items	1986-1994
2/69-70	Computer thefts 8 items	1990-1991
2/71	Correspondence 13 items	1988-1989
2/72	Correspondence 34 items	1991-1993
2/73	Gifts 2 items	1985-1986
2/74	Schultz 14 items	1986-1990
2/75	Sierra Books 7 items	1991-1993
2/76	Yoder, Amos 12 items	1987
2/77	Curl, George, memorial 6 items	1986
2/78	Disposal of books 9 items	1983-1994
2/79	Furniture and equipment 24 items	1980-1987
2/80	Gift acknowledgements: Larrison 1 item	1987/1988
2/81-84	Gift acknowledgements 356 items	1987-1990
2/85-86	Gift acknowledgements 137 items	1990/1991
2/87	Burkhard, Sr. Marianne 12 items
2/88-89	Gift acknowledgements 135 items	1991/1992
2/90	Martin, Boyd 10 items
2/91-92	Gift acknowledgements 155 items	1992/1993
2/93-94	Gift acknowledgements 159 items	1993/1994
2/95	Carey, Joshua 8 items
2/96	Kirkwood, Mary 4 items
2/97	Otness, Robert & Lillian 3 items
2/98	Gifts 46 items	1984-1994
2/99	Williams, Roy E. 8 items	1993/1994
2/100	Gifts policy 5 items	1989-1994
2/101	Idaho State Library 7 items	1993
3/102	Larrison, Earl, collection 17 items	1988
3/103	Library automation 22 items	1979-1988
3/104	Library computers 6 items	1989-1992
3/105-106	Library Council 182 items	1980-1994
3/107	Library faculty bylaws 11 items	1986-1990
3/108-109	Library faculty meetings 103 items	1974-1994
3/110	Library faculty promotion and tenure 7 items	1989-1990
3/111	Library organization 7 items	1991
3/112	Library strategic plan 3 items	1992-1993
3/113	Mail survey 14 items	1992
3/114	Materials selection manual 1 item	1972
3/115-116	Memos: Campus 66 items	1987-1994
3/117	Memos: Head of Technical Services 8 items	1982-1986
3/118	Memos: Library 52 items	1989-1994
3/119	New Building 37 items	1989-1993
3/120	Property inventories 47 items	1965-1988
3/121	Purchasing notes 10 items	undated
3/122	Signage 6 items	1988
3/123	Slade trust books 2 items	1992
3/124	Snapdragon 1 item	1981
3/125	Statistics Committee 24 items	1987-1988
3/126	Technical Services meetings 23 items	1981-1989
3/127-128	Water damage 4 items	1986-1991

Archives West Finding Aid

Table of Contents