NTDUG053.xml Guide to the University of Idaho Library. Technical Services Records1951-1994 University of Idaho Library. Technical Services Records Finding aid prepared by Judith Nielsen Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities. University of Idaho Library, Special Collections and Archives ©1997 Encoded by ArchProteus2003 Finding aid is in English Overview of the Collection University of Idaho Library, Special Collections and Archives UG053 University of Idaho Library. Technical Services University of Idaho Library. Technical Services Records 1951-1994 3.0 cubic feet Correspondence, memos, and other material pertaining to Acquisitions, Cataloging, Serials/Periodicals, and Fiscal Officer/Gifts Librarian of the University of Idaho Library. English

The functional operation of the University of Idaho Library is divided into Technical Services and Public Services (see UG54). Technical Services is responsible for ordering and processing library material, and prior to reorganization in 1993 was comprised of Acquisitions, Serials/Periodicals, and Cataloging, each headed by a professional librarian. When the new addition of the library was occupied in 1993 the Technical Services division became one large department.

The records of Technical Services Division of the University of Idaho Library span the years 1951 to 1994, with the bulk of the material covering the years 1970 to 1990.

Included in the records are papers, correspondence, memos, and other material pertaining to Acquisitions, Cataloging, Serials/Periodicals, and the Fiscal Officer/Gifts Librarian.

The records are separated by department, each department having its own series.

The Acquisitions material in series one includes instructional and procedural manuals, memos, and statistics.

The second series consists of the records of the Cataloging Department and contains memos and WLN (Western Library Network) correspondence and statistics.

The records of the Serials/Periodicals department are in series three. Included are memos, statistics, and automation records.

Paul Conditt was head of acquisitions for many years while also handling budgets and gifts. His last few years before retiring from the University of Idaho Library he was fiscal officer and gifts librarian only; therefore his later records also contain committee records from his early years. These records are found in series four.

Routine acquisitions correspondence requesting prices, questioning invoices, and inquiring the status of orders was discarded. Catalog department WLN statistics were sampled by keeping only June 30 and December 30 monthly reports. Routine serials correspondence concerning orders and cancellations were also discarded. Finally routine inventory transfers and related material from the Fiscal Officer was discarded. This reduced the volume of records by 35 cubic feet.

The records of the Technical Services departments of the University of Idaho Library were transferred to the Special Collections Department at various times from 1984 to 1995.

This collection is indexed under the following headings in the online catalog. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.

Idaho Colleges and Universities University of Idaho. Library. Technical Services University of Idaho. Library -- History -- Sources Detailed Description of the Collection Series I. Acquisitions 1960-1987 1/1 Acquisitions procedures 1960-1961 12 items 1/2 Basic filing rules 1974 1 item 1/3 Card catalogs 1971 4 items 1/4 Card reproduction 1965-1968 7 items 1/5-6 Correspondence: Stanley Shepard 1963-1974 135 items 1/7 Departmental book allocations 1966-1980 32 items 1/8 Files retention 1981 1 item 1/9 Filing rules 1967 9 items 1/10 Filing rules for proofcards ca. 1976 3 items 1/11 Gifts, Procedure for handling 1966 1 item 1/12 Goff, Abe, Gifts 1984 5 items 1/13 Job descriptions 1970-1973 6 items 1/14 Job specifications 1965 1 item 1/15 Lost books, Replacement procedure 1974 1 item 1/16 Manual: Serials department ca. 1968 1 item 1/17 Materials selection policy 1972 9 items 1/18-19 Memos, Library 1985-1987 144 items 1/20 Miscellaneous material 1955-1963 10 items 1/21 Multilith 1964-1970 24 items 1/22 Out of print books undated 2 items 1/23 Physical plant memos 1961-1968 29 items 1/24 Principal reference works used in searching undated 1 item 1/25 Procedures manual undated 1 item 1/26 Procedures manual ca. 1963 1 item 1/27 Procedures manual undated 1 item 1/28 Procedures, Other 1966-1972 25 items 1/29 Purchase procedures 1954-1972 2 items 1/30 Purchasing policy 1960 21 items 1/31 Searchers, Instructions for 1966 7 items 1/32 Searching procedure material 1966 8 items 1/33 Selection policy manual 1972 1 item 1/34 Serials automation 1974 20 items 1/35 Space 1971-1972 8 items 1/36 Staff photographs 196?-197? 8 items 1/37 Statistics 1979-1987 12 items 1/38 Technical Services biennial reports 1962-1966 10 items 1/39 Vet Science books 1977 1 item 1/40 Xerox 1970-1978 7 items Series II. Cataloging 1951-1988 1/41 Catalog card duplication 1966-1967 30 items 1/42 Catalog department projects 1983-1988 75 items 1/43 Memos, etc. 1951-1963 14 items 1/44 Opaquing v. labeling on catalog cards 1966 6 items 1/45 Personnel, Classified 1969-1980 39 items 1/46 Statistics 1982-1985 10 items 1/47-55 WLN 1979-1987 176 items 1/56 WLN activity report 1979-1988 20 items 1/57 WLN miscellaneous 1980-1984 3 items Series III. Serials/Periodicals 1976-1990 2/58 Computerization notebook 1977-1984. 1 item 2/59-60 Correspondence, memos, etc. 1983-1989 43 items 2/61 Memos, Campus 1984-1985 11 items 2/62 Memos: Library 1984-1985 23 items 2/63 Serials automation Records 1983-1988 16 items 2/64 Serials recon 1983-1990 26 items 2/65 Statistics 1976-1985 14 items Series IV. Fiscal Officer/Gifts Librarian 1972-1994 2/66 Bibliography Collection 1990-1991 6 items 2/67 Book sale 1981-1987 25 items 2/68 Collection development 1986-1994 56 items 2/69-70 Computer thefts 1990-1991 8 items 2/71 Correspondence 1988-1989 13 items 2/72 Correspondence 1991-1993 34 items 2/73 Gifts 1985-1986 2 items 2/74 Schultz 1986-1990 14 items 2/75 Sierra Books 1991-1993 7 items 2/76 Yoder, Amos 1987 12 items 2/77 Curl, George, memorial 1986 6 items 2/78 Disposal of books 1983-1994 9 items 2/79 Furniture and equipment 1980-1987 24 items 2/80 Gift acknowledgements: Larrison 1987/1988 1 item 2/81-84 Gift acknowledgements 1987-1990 356 items 2/85-86 Gift acknowledgements 1990/1991 137 items 2/87 Burkhard, Sr. Marianne 12 items 2/88-89 Gift acknowledgements 1991/1992 135 items 2/90 Martin, Boyd 10 items 2/91-92 Gift acknowledgements 1992/1993 155 items 2/93-94 Gift acknowledgements 1993/1994 159 items 2/95 Carey, Joshua 8 items 2/96 Kirkwood, Mary 4 items 2/97 Otness, Robert & Lillian 3 items 2/98 Gifts 1984-1994 46 items 2/99 Williams, Roy E. 1993/1994 8 items 2/100 Gifts policy 1989-1994 5 items 2/101 Idaho State Library 1993 7 items 3/102 Larrison, Earl, collection 1988 17 items 3/103 Library automation 1979-1988 22 items 3/104 Library computers 1989-1992 6 items 3/105-106 Library Council 1980-1994 182 items 3/107 Library faculty bylaws 1986-1990 11 items 3/108-109 Library faculty meetings 1974-1994 103 items 3/110 Library faculty promotion and tenure 1989-1990 7 items 3/111 Library organization 1991 7 items 3/112 Library strategic plan 1992-1993 3 items 3/113 Mail survey 1992 14 items 3/114 Materials selection manual 1972 1 item 3/115-116 Memos: Campus 1987-1994 66 items 3/117 Memos: Head of Technical Services 1982-1986 8 items 3/118 Memos: Library 1989-1994 52 items 3/119 New Building 1989-1993 37 items 3/120 Property inventories 1965-1988 47 items 3/121 Purchasing notes undated 10 items 3/122 Signage 1988 6 items 3/123 Slade trust books 1992 2 items 3/124 Snapdragon 1981 1 item 3/125 Statistics Committee 1987-1988 24 items 3/126 Technical Services meetings 1981-1989 23 items 3/127-128 Water damage 1986-1991 4 items