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Affirmative Action Office Records, 1971-2010

Overview of the Collection

Creator
Oregon State University. Office of Affirmative Action and Equal Opportunity.
Title
Affirmative Action Office Records
Dates
1971-2010 (inclusive)
1985-2000 (bulk)
Quantity
9.2 cubic feet, including 5 photographs, (10 boxes)
Collection Number
RG 172
Summary
The Affirmative Action Office Records document the development and implementation of affirmative action and equal employment opportunity programs at Oregon State University, especially with regard to women, ethnic minorities, individuals with disabilities, and veterans. The records include subject files, affirmative action plans, policies and procedures, reports, and publications. The Office of Affirmative Action and Equal Opportunity was established at Oregon State University in 1972.
Repository
Oregon State University Libraries, Special Collections & Archives Research Center
Special Collections & Archives Research Center
121 The Valley Library
Oregon State University
Corvallis OR
97331-4501
Telephone: 541-737-2075
Fax: 541-737-8674
scarc@oregonstate.edu
Access Restrictions

Collection is open for research. Access to materials in Series I pertaining to the U.S. Department of Education Office of Civil Rights (OCR) compliance review of athletics is restricted and subject to review by the University Archivist.

Languages
English


Historical NoteReturn to Top

Oregon State University's Office of Affirmative Action and Equal Opportunity (OAAEO) was founded in 1972 to ensure that all University community members uphold federal and state civil rights laws and regulations as well as the University's equal opportunity policies.

The OAAEO manages the University's affirmative action and equal opportunity efforts by establishing policies and procedures and by evaluating hiring and recruitment practices. The office investigates and resolves discrimination complaints and coordinates the University's obligations under the Americans with Disabilities Act. The OAAEO also offers training and education on a variety of topics related to affirmative action and equal opportunity.

Directors of the Office of Affirmative Action and Equal Opportunity have included Ronald McClain (1973-1975); Pearl Spears Gray (1976-1987); Stephanie Sanford (1987-2000); and Angelo Gomez (2000-).

Content DescriptionReturn to Top

The Affirmative Action Office Records document the development and implementation of affirmative action and equal employment opportunity policies, plans, and programs at Oregon State University, especially with regard to women, ethnic minorities, individuals with disabilities, and veterans. The records include correspondence, handbooks, meeting minutes, newspaper clippings, notes, overhead transparencies, photographs, policies and procedures, publications, reports, speeches, and survey records.

The collection includes substantive materials pertaining to athletics compliance, civil rights, domestic partner policies, gender equity, grievance procedures, harassment, racism, recruitment and retention of minority students, sexism, and sexual orientation. The records document the development of minority action plans for campus units; interactions with state and regional advocacy groups; university committees, such as the President's Commission on the Status of Women, Minority Affairs Commission, and Board of Visitors for Minority Affairs; collection of summary data on faculty, staff, and students at Oregon State; and presentations and training workshops.

Most of the materials in this collection reflect Stephanie Sanford's tenure as Director of the OAAEO in 1987-2000. Beyond the correspondence, reports, and policies generated by Sanford, the collection includes several speeches she gave as well as her published articles.

The collection includes 5 photographic prints of Affirmative Action staff at a staff retreat in 1996.

Use of the CollectionReturn to Top

Preferred Citation

Affirmative Action Office Records (RG 172), Oregon State University Special Collections & Archives Research Center, Corvallis, Oregon.

Administrative InformationReturn to Top


Detailed Description of the CollectionReturn to Top

Series I:  Subject Files, 1971-2009Return to Top

Series I comprises the bulk of the collection and documents the functioning and programs of the Affirmative Action Office at Oregon State University. The subject files include correspondence, reference materials, presentations, speeches, meeting minutes and committee records, and newspaper clippings. The records document affirmative action in employment of women, minorities, individuals with disabilities, and veterans as well as civil rights, harassment, sexism, recruitment and retention of minority students, domestic partner policies, grievance procedures, and athletics compliance.

Container(s) Description Dates
Box
1
Academic Council meeting minutes
2000-2001
1
Accreditation
2001
1
Administrative Response Team
1992-1994
1
Affirmative Action and Equal Opportunity Overheads for Presentations
1994-1999
1
Affirmative Action Clippings
1989-2003
1
Affirmative Action Debate
1987
1
Affirmative Action Goals and Objectives
1986-1996
1
Affirmative Action Office brochure
Includes 3 zip disks.
1999
1
Affirmative Action Review
1990-1991
1
Affirmative Action Ways and Means Report
1993
Affirmative Action Various
1999-2000
Box
1
Legal developments related to Affirmative Action
1999
1
Federal Register - New Affirmative Action Changes
2000
Box
1
African Students Association
1999
1
After 8
Corvallis gay and lesbian group.
1991-1994
Americans with Disabilities Act
1989-1999
Box
1
General Files
4 folders
1989-1993
1
Americans with Disabilities Act software floppy disk
1993
1
Technical Assistance Program
1991-1999
1
Americans with Disabilities Act Transition Plan
2 folders
1992
Box
1
Announcements
2004
1
Announcements
2009
1
Asian and Pacific Islanders
1986-1999
1
Athletics
1988-1996
Box
1
NCAA Gender Equity Survey
1992-1996
1
Salaries
1988-1989
1
Availability/Employment Department
State of Oregon statistics.
2002-2004
1
Award records - OSU Outstanding Service Award to Persons with Disabilities
2004
1
Bakke Decision
Implications for law and race.
1978
1
Benton County Affirmative Action Plan
1988
1
Bias-Free Language Guide
Includes one floppy disk.
1993
Board of Visitors for Minority Affairs
1986-1998
Box
1
History
1986-1997
1
Membership lists
1987-1998
1
Working Together for the Future report
1987-1991
Box
1
Boycott
Student protest at OSU regarding racism.
1996
1
Buckley Amendment
Family Educational Rights and Privacy Act.
1990-1999
1
Budgets and Planning - Assessment of Campus Information Needs report
1995-1999
2
Campus Security Act
1994
2
Center for Individual Rights - The Rights of College Students handbook
1998
2
Center for Women policy studies
1993
2
Civil Rights Act
1991
2
Compliance Review - Education and Welfare & Office for Civil Rights contract
1975-1978
Conferences
1991-2000
Box
2
Beyond Affirmative Action: Maintaining Campus Diversity
1998
2
Environmental Engineering
Speech by Stephanie Sanford for meeting.
1991
2
Oregon Minority Summit 2000
1997-2000
2
University of Oregon Education 2000
Students of color.
1999
Box
2
Contractor policies
1997-2003
2
Commission on Racism
1990-1992
2
Cooperative Agreements
1980-1993
2
Core Curriculum meetings
1996-2001
2
Correspondence, memoranda, and procedures
1972-1975
2
Correspondence
1998
Corvallis
1989-1998
Box
2
General
1989-1998
2
Police Department
1995-1996
2
Corvallis Gazette-Times
1996-1997
Box
2
CSSA practicum
2003
2
Difference, Power, and Discrimination (DPD) program
1995-1996
Directories
1998-2005
Box
2
Faculty of Color Resource Directory
2005
2
OSU Directory of Alternative Formats
1998
Disability
1988-1998
Box
2
Hiring Goals, Classified/Management
1988-1991
2
Learning
1985-1991
2
Miscellaneous
1988-1991
2
Philosophy
1988-1998
2
Survey for OSU Employees with Disabilities
1994
2
Advisory Board for HIRE (Hiring Individuals Ready for Employment)
1999
Box
2
Diversity Plan
1997
Domestic Partners
1989-2000
Box
2
Benefits
1995-2000
2
Issues
1994-1996
2
Policy
1989-1999
Box
2
Enrollment and Management Services
1995-1996
2
Executive Order - Employment of Persons with Disabilities
2000
Faculty
1981-1999
Box
3
Faculty Senate
1997-1999
3
Grievance procedures
1989
3
Salaries
1981-1996
3
Women
1986-1997
Box
3
Fair Labor Standards Association
1998
Family Acts and Programs
1989-2000
Box
3
Family Educational Privacy Rights Act (FERPA)
2000
3
Family Employment Program
1989-1994
3
Family and Medical Leave Act
1993-1995
Box
3
Forestry at Risk program
1988-1990
Graduate School
1984-2002
Box
3
Graduate recruitment and retention
1984-1989
3
Graduate school
1988-1999
3
Graduate school registration
1999-2002
3
Graduate school statistics
1988-2000
Box
3
Graduation Summary Reports
1988-2000
3
Graphic Identity guide
1999
Grievance Procedures
Box
3
General
1973-1987
3
Drafting Commission
1983-1988
Box
3
Guidelines for Bias-Free Publishing
1989
Harassment
Box
3
Computer harassment
1996
3
Statutes
1989
3
Discrimination Grievance Procedures brochure
undated
3
Peer harassment
1988
3
Administrative Response Team - Procedures for Responding to Incidents of Harassment and Discrimination
1993
Box
3
Hate crimes
1993-1994
3
Hawkins Bill
HR 2235 - Workforce 2000 Employment Readiness Act of 1989
1989
3
Health Careers Opportunity Program (HCOP)
1988
3
Hewlett-Packard Corporation
1995
3
Higher Education Efficiency Acts 1 & 2
1990-1997
3
Health Insurance Portability and Accountability Act (HIPAA) assessment
2002
3
Hispanics -- Conditions of
1985-1987
3
Hispanics -- Association of College and Universities
1987-1994
3
History of Women at OSU
1971-1990
Human Resources Department
Box
3
General
1988-1995
3
Consolidation
2 folders
1998
3-4
Human Resources Information System database development
3 folders
1991-1998
4
HRIC database
2 folders
1998
4
Training
1992-1999
Box
4
Immigration Reform and Control Act
1987-1994
4
Inter-fraternity Council
1990-1996
4
International Education
1987-1999
4
Integrated Postsecondary Education Data System (IPEDS) faculty and staff surveys
3 folders
1973-2003
4
King, Martin Luther, celebrations
1999-2000
4
Leadership
Retreat.
2000
4
Legal Advisor
1992-1998
4
Lesbian, Gay, and Bisexual Association
1987-1995
4
Management Service Transition
1996
4
Mediation - Community services
1993-1999
4
Mentoring
1988-1998
Minority Action Program
1989-1996
Box
4
Engineering
1989-1996
4
Forestry
1989-1994
4
General
1989-1991
4
Health and Human Performance
1990-1996
4
Home Economics
1990-1994
4
Liberal Arts
1989-1994
4
Business
1989-1994
4
Components
1989
4
Education
1989-1990
4
Miscellaneous
1990
4
Oceanography
1989-1997
4
Pharmacy
1989-1996
4
Science
1989-1996
4
Status reports
1991
4
Veterinary medicine,
1989-1991
Box
5
Minority Affairs Commission
1989-1995
Minority Students
1995-1997
Box
5
Boycott
1995-1997
5
Ethnic Minorities and the OSU Greek System report
Perhaps 1980s.
undated
Box
5
Miscellaneous Statistics and Information
1987-2000
5
Multicultural Affairs Office
1990-2000
5
National Association of Women in Education
1999-2000
5
National Collegiate Athletic Association (NCAA) Gender Equity Study
1997
5
National Institute of Dispute Resolution
1994
5
Native Americans
1989-1995
5
Northwest Equal Employment Seminar
1999
5
Northwest Coalition Against Malicious Harassment
1991-1992
5
Northwest Equal Employment Opportunity (NWEEO)/Affirmative Action Association
1999
5
Odyssey Program
1998-2000
5
Office of Federal Contract Compliance Programs (OFCCP) review
2 folders
1985-2000
5
Ombudsperson
1987-1994
Oregon Organizations
1991-1999
Box
5
Oregon Assembly for Black Affairs
1993-1995
5
Oregon Bureau of Labor Civil Rights Division
1993
5
Oregon Citizens Alliance
1991-1992
5
Oregon Commission on Black Affairs
1991-1994
5
Oregon Commission on Disabilities
1993
5
Oregon Commission on Racism report
1991-1992
5
Oregon Council for Hispanic Advancement
1992
5
Oregon Progress Board
1999
5
Oregon State Bar
1997
Box
5
OSU Conciliation Agreement
1978-1982
5
Oregon University System
1995-1997
5
Oregonian newspaper
1988-1995
5
Pacific-10 Athletic Conference
1997-2000
5
Parking study
2003-2005
5
Performance funding
2000
6
Presentations
Speeches given by Stephanie Sanford.
1993-1995
6
President's Commission on Hate Related Activities (PCHRA)
2 folders
1993-1997
President's Commission on the Status of Women (PCOSW)
1987-2000
Box
6
General
6 folders
Includes meeting minutes, reports, and data.
1987-2000
6
Graduate Assistantships
1988-1995
6
Achieving Parity for Women at OSU
1999
6
Women's Lives, Women's Voices, Women's Solutions: Shaping a National Agenda for Women in Higher Education caucus
2000
6
Flyer mock-ups and drafts
circa 1993
6
Subcommittees
1995-1996
Box
6
Press
Primarily clippings related to affirmative action.
1972-1992
6
PROMISE internship program
3 folders
1993-2001
Promotion and tenure
1983-2003
Box
7
Summary reports
1983-2003
7
Guidelines
1988-2001
Box
7
Proposal to Confront Campus-Wide Discrimination
1990
7
Provost's (Academic) Council
1999-2000
7
Public Records Disclosure Order petition
1996
Race and Ethnicity
1973-2000
Box
7
Racial/ethnic codes
1988-1998
7
Racial Equality brochure
1989
7
Racism language
1973-1985
7
Asian/Pacific American Education Office Annual Report
2000
7
Ford Foundation Fellowships for Minorities
7
Hispanic Outlook
1999
7
Improving the Racial Climate at OSU report
1999
7
Minorities in Higher Education status reports
1996
7
Working Together for the Future: Towards Racial and Cultural Diversity at OSU
OSU Board of Visitors for Minority Affairs plan.
1987
7
Students of Color Recruitment and Retention Committee
1999
Box
7
Reference materials on sexual harassment
3 folders
Policies, laws, and case studies.
1980-1993
7
Saferide shuttle service
1987-1988
7
Safe Zones: Resource Guide
Resources for the gay, lesbian, and bisexual community in Corvallis.
Summer, 1993
7
Stephanie Sanford and Donna Eder's published articles
1984-1986
Sexism
1984-1999
Box
7
General
1984-1993
7
Sexism and language
1989-1999
Box
7
Sexual assault support services
1994-1997
Sexual orientation
1981-1999
Box
7
Films
1993
7
Gays in the military
1992-1993
7
Gay and Lesbian Advocates and Defenders (GLAD)
1992
7
General
1993-1999
7
Homophobia
1990
7
Oregon Citizens Alliance petition
1991
7
Portland city policies
1992
7
ROTC
1990-1995
7
Training
1981-1992
Box
7
Speakers
1988-1994
7
Staff retreats
Includes 5 photographs of Affirmative Action staff at a staff retreat in 1996.
1986-2002
7
State of Oregon
1979-1996
7
Student Affairs Administrative Response Team (STAART)
1998-1999
7
Student funding requests for association events
1994-1995
Task Forces
1986-1999
Box
7
Benton County Ethnic Diversity
1992-1994
7
Minority issues at OSU
1986
7
Together Everyone Accomplishes More (TEAM)
1999
Box
7
Title IX overhead transparencies
7
Total Quality Management
1991-1996
Training
1985-1999
Box
8
Beyond Black and White
PBS television program.
1999
8
Hiring procedures
1989
8
Interviewing
1986
8
More than a Gut Feeling: Training Leader's Guide
circa 1985
8
Printing and Mailing
1999
8
Sexual harassment
1986-1996
Box
8
Trial transcripts and legal records
2 folders
Class action lawsuit of Anna Peck vs. the Oregon State System of Higher Education.
1984
8
Understanding the Employer's New USERRA Obligations
undated
8
University Advisory Committee for Persons with Disabilities
7 folders
1986-2004
8
University of Oregon Affirmative Action Office
1989-1995
8
University Process Review - Implementation Plan and Schedule
1993-1994
8
Visiting-Artist-in-Residence program
1987-1988
8
Warm Springs Reservation
1994-1995
8
Women's Center Advisory Committee
1996-2001
Women
1986-2000
Box
8
Women's Lives - teleconference presentation
2000
8
Office of Women in International Development (OSU)
1986-1989
8
General
1986-1999
Box
10
Athletics Compliance Review
3 folders
Access restricted and subject to review by the University Archivist.
Information about athletics operations compiled for an U.S. Department of Education Office of Civil Rights (OCR) compliance review.
1991

Series II:  Affirmative Action Plans, 1971-1991Return to Top

Series II consists of Oregon State University Affirmative Action plans and guidelines issued in 1971, 1975, 1977, 1989, and 1991. The plans include OSU's Affirmative Action Policy Statement as well as information regarding the administrative organization and responsibility for implementation of the plan; employment programs; student affirmative action programs; dissemination of the policy and plan; monitoring, evaluation, and reporting; and affirmative action programs for veterans and persons with disabilities.

Container(s) Description Dates
Box
8
Equal Employment Opportunity Affirmative Action Compliance Program
1971
8
Affirmative Action Plan
December 1975
8
Equal Employment Opportunity and Affirmative Action Guidelines
1977
8
Affirmative Action Plan for 1989/91 Biennium
1989
8
Affirmative Action Plan for 1991/1993 Biennium
1991

Series III:  Policies and Procedures, 1981-1999Return to Top

Series III consists of affirmative action and other policies and procedures specific to Oregon State University. These include the Affirmative Action Policies and Procedures Handbook, distributed as part of OSU's Administrative Policy and Procedures Manual, as well as policies regarding AIDS, domestic partners, English language proficiency, family support, free speech, non-discrimination on the basis of disability, religion, and sexual harrassment.

Container(s) Description Dates
Box
9
Affirmative Action Policies and Procedures Handbook
3 folders
1981-1994
9
Policy Against Discriminatory Harassment
1991
9
Academic appointments
1986-1987
9
Acceptable use
1996-1998
9
Affirmative action and equal opportunity
September, 1996
9
AIDS
1989
9
Alcoholic beverages
1988
9
Bomb threats
1991
9
Disaster Management Plan
1991-1997
9
Domestic partners
2 folders
1992-1999
9
Duplication of materials
1991
9
English language proficiency
1991
9
Family support
1996-1999
9
Free speech
1989
9
Graphic identity
1997
9
Human resources
1989-1998
9
Policy and Guidelines for Nondiscrimination on the Basis of Disability
1991
9
Political activity guidelines
1989-1993
9
Protocol for international visitors
1989-1993
9
Prejudice
1995-1996
9
Religion
1997
9
Sexual Harassment Policy
2 folders
1994-1996

Series IV:  Reports, 1976-1998Return to Top

Series IV consists of reports prepared or received by the Affirmative Action office and includes the Affirmative Action Annual Report for 1986-1987 and OSU's Title IX Interim Report completed in 1976. This report includes detailed analysis and review of the policies and procedures of colleges, departments, and other units regarding women. This review specifically addressed financial aid, scholarships, and publications. It does not include information on intercollegiate athletics, intramurals, or recreational sports. Of special note is the 1994 report on minority faculty recruitment and the perceptions of the campus climate by minority faculty, which is available online.

Container(s) Description Dates
Box
9
Affirmative Action Annual Report for 1986/87
1987
9
Higher Education Staff Information (EEO-6) report for 1991
1991
9
Funding Assistive Technology Devices: A Resource Manual for Oregon
1990
9
Keeping Our Faculties: Addressing the Recruitment and Retention of Faculty of Color in Higher Education
Conference presentation outline from Stephanie Sanford.
1998
9
Making the Case for Affirmative Action in Higher Education: A Handbook for Organizers
Report by the American Council on Education.
Fall, 1995
9
Athletic Conciliation Report
1986
9
Response of OSU to ACLU Complaint of Sex Discrimination in Athletics
1980
9 August, 1994
9
Title IX Interim Report
2 folders
1976
9
Unit Level Plans to Advance the AIMS
1995
9
Working with Differences in Communities
Report by OSU Extension.
circa 1998
9
Minority Report on OSU Affirmative Action Document of February 3rd, 1972
Minority report prepared by the Oregon State University Women's Study Group and submitted to Marlaina Kiner, Director of the Office for Civil Rights, on February 24, 1972.
1972

Series V:  Publications, 1977-2010Return to Top

Series V consists of publications prepared and distributed by the Affirmative Action Office and includes brochures, newsletters, and directories. The newsletters, Current Comments (1977-1978) and Affirmative Action News (1986-1990), include information about staff, events, and programs. The Resource Directory was prepared as a tool to assist OSU offices and department in recruiting and employing members of under-represented groups. The series also includes a booklet for recruitment of minority graduate students.

Container(s) Description Dates
Box
9
Newsletter
1977-1990
9
Resource Directory
2 folders
1977-1996
9
Advertising and Recruiting Resources
circa 1998
9
Making OSU Your Next Step: Graduate Opportunities for Minorities
1982
9
Brochures
1984-2010