ORErg172.xml Guide to the Affirmative Action Office Records 1971-2010 Oregon State University Affirmative Action Office Records Finding aid prepared by Bryce Henry and Elizabeth Nielsen. Oregon State University Libraries, Special Collections & Archives Research Center 2011
121 The Valley Library Oregon State University Corvallis, OR 97331-4501 Phone: 541-737-2165 Email: archives@oregonstate.edu Web: http://archives.library.oregonstate.edu
Finding aid encoded by Bryce Henry. 2011 Finding aid written in English. Finding aid based on DACS ( Describing Archives: A Content Standard). Oregon State University Libraries, Special Collections & Archives Research Center Special Collections & University Archives Research Center
121 The Valley Library Oregon State University Corvallis, OR 97331-4501 Phone: 541-737-2165 Email: archives@oregonstate.edu Web: http://archives.library.oregonstate.edu
RG 172 Oregon State University. Office of Affirmative Action and Equal Opportunity. Affirmative Action Office Records 1971-2010 1985-2000 9.2 cubic feet, including 5 photographs 10 boxes The Affirmative Action Office Records document the development and implementation of affirmative action and equal employment opportunity programs at Oregon State University, especially with regard to women, ethnic minorities, individuals with disabilities, and veterans. The records include subject files, affirmative action plans, policies and procedures, reports, and publications. The Office of Affirmative Action and Equal Opportunity was established at Oregon State University in 1972. Materials in English. Historical Note:

Oregon State University's Office of Affirmative Action and Equal Opportunity (OAAEO) was founded in 1972 to ensure that all University community members uphold federal and state civil rights laws and regulations as well as the University's equal opportunity policies.

The OAAEO manages the University's affirmative action and equal opportunity efforts by establishing policies and procedures and by evaluating hiring and recruitment practices. The office investigates and resolves discrimination complaints and coordinates the University's obligations under the Americans with Disabilities Act. The OAAEO also offers training and education on a variety of topics related to affirmative action and equal opportunity.

Directors of the Office of Affirmative Action and Equal Opportunity have included Ronald McClain (1973-1975); Pearl Spears Gray (1976-1987); Stephanie Sanford (1987-2000); and Angelo Gomez (2000-).

The Affirmative Action Office Records document the development and implementation of affirmative action and equal employment opportunity policies, plans, and programs at Oregon State University, especially with regard to women, ethnic minorities, individuals with disabilities, and veterans. The records include correspondence, handbooks, meeting minutes, newspaper clippings, notes, overhead transparencies, photographs, policies and procedures, publications, reports, speeches, and survey records.

The collection includes substantive materials pertaining to athletics compliance, civil rights, domestic partner policies, gender equity, grievance procedures, harassment, racism, recruitment and retention of minority students, sexism, and sexual orientation. The records document the development of minority action plans for campus units; interactions with state and regional advocacy groups; university committees, such as the President's Commission on the Status of Women, Minority Affairs Commission, and Board of Visitors for Minority Affairs; collection of summary data on faculty, staff, and students at Oregon State; and presentations and training workshops.

Most of the materials in this collection reflect Stephanie Sanford's tenure as Director of the OAAEO in 1987-2000. Beyond the correspondence, reports, and policies generated by Sanford, the collection includes several speeches she gave as well as her published articles.

The collection includes 5 photographic prints of Affirmative Action staff at a staff retreat in 1996.

Collection is open for research. Access to materials in Series I pertaining to the U.S. Department of Education Office of Civil Rights (OCR) compliance review of athletics is restricted and subject to review by the University Archivist.

The Affirmative Action Office Records are arranged in 5 series: I. Subject Files, 1971-2009; Affirmative Action Plans, 1971-1991; III. Policies and Procedures, 1981-1999; IV. Reports, 1976-1998; and V. Publications, 1977-2010.

Affirmative Action Office Records (RG 172), Oregon State University Special Collections & Archives Research Center, Corvallis, Oregon.

The records were transferred to the University Archives in numerous accessions from 1991 through 2010; the bulk of the records were transferred in 2007.

Additions to the collection are expected.

The Affirmative Action Office Records are a component of the Oregon Multicultural Archives. Additional materials pertaining to affirmative action at Oregon State University are available in the records of the President's Office (RG 013), President's Commission on the Status of Women (RG 159), Women's Center (RG 243), Associated Students of OSU (RG 011), and Office of Multicultural Affairs (RG 225) as well as the Memorabilia Collection. The records of many colleges, academic departments, and administrative offices include affirmative action plans for those units.

Sanford, Stephanie. Gray, Pearl Spears. Oregon State University. President's Commission on the Status of Women. Oregon State University--Administration. Oregon State University--Faculty. Oregon State University--Sports. Oregon State University--Students. Affirmative action programs--Oregon--Corvallis--Handbooks, manuals, etc. Affirmative action programs in education--Oregon--Corvallis. Diversity in the workplace--Oregon--Corvallis. Domestic partner benefits--Oregon--Corvallis. Faculty integration--Oregon--Corvallis. Gay college students--Oregon--Corvallis. Minorities--Employment--Oregon. Minority college students--Oregon. Minority college teachers--Oregon--Corvallis. People with disabilities--Employment--Oregon--Corvallis. Sex discrimination in sports--Oregon--Corvallis. Sexual harassment in universities and colleges--Oregon--Corvallis. Sports for women--Oregon--Corvallis. Women--Education (Higher)--Oregon--Corvallis. Women athletes--Oregon--Corvallis. Photographic prints. African Americans Civil Rights Colleges and Universities Gays and Lesbians Latinos and Latinas Native Americans Sports and Recreation Women Oregon Corvallis Electronic Records Photographs Series I Subject Files 1971-2009

Series I comprises the bulk of the collection and documents the functioning and programs of the Affirmative Action Office at Oregon State University. The subject files include correspondence, reference materials, presentations, speeches, meeting minutes and committee records, and newspaper clippings. The records document affirmative action in employment of women, minorities, individuals with disabilities, and veterans as well as civil rights, harassment, sexism, recruitment and retention of minority students, domestic partner policies, grievance procedures, and athletics compliance.

 1 Academic Council meeting minutes 2000-2001 1 Accreditation 2001 1 Administrative Response Team 1992-1994 1 Affirmative Action and Equal Opportunity Overheads for Presentations 1994-1999 1 Affirmative Action Clippings 1989-2003 1 Affirmative Action Debate 1987 1 Affirmative Action Goals and Objectives 1986-1996 1 Affirmative Action Office brochure 1999

Includes 3 zip disks.

 1 Affirmative Action Review 1990-1991 1 Affirmative Action Ways and Means Report 1993 Affirmative Action Various 1999-2000 1 Legal developments related to Affirmative Action 1999 1 Federal Register - New Affirmative Action Changes 2000 1 African Students Association 1999 1 After 8 1991-1994

Corvallis gay and lesbian group.

 Americans with Disabilities Act 1989-1999 1 General Files 1989-1993 4 folders 1 Americans with Disabilities Act software floppy disk 1993 1 Technical Assistance Program 1991-1999 1 Americans with Disabilities Act Transition Plan 1992 2 folders 1 Announcements 2004 1 Announcements 2009 1 Asian and Pacific Islanders 1986-1999 1 Athletics 1988-1996 1 NCAA Gender Equity Survey 1992-1996 1 Salaries 1988-1989 1 Availability/Employment Department 2002-2004

State of Oregon statistics.

 1 Award records - OSU Outstanding Service Award to Persons with Disabilities 2004 1 Bakke Decision 1978

Implications for law and race.

 1 Benton County Affirmative Action Plan 1988 1 Bias-Free Language Guide 1993

Includes one floppy disk.

 Board of Visitors for Minority Affairs 1986-1998 1 History 1986-1997 1 Membership lists 1987-1998 1 Working Together for the Future report 1987-1991 1 Boycott 1996

Student protest at OSU regarding racism.

 1 Buckley Amendment 1990-1999

Family Educational Rights and Privacy Act.

 1 Budgets and Planning - Assessment of Campus Information Needs report 1995-1999 2 Campus Security Act 1994 2 Center for Individual Rights - The Rights of College Students handbook 1998 2 Center for Women policy studies 1993 2 Civil Rights Act 1991 2 Compliance Review - Education and Welfare & Office for Civil Rights contract 1975-1978 Conferences 1991-2000 2 Beyond Affirmative Action: Maintaining Campus Diversity 1998 2 Environmental Engineering 1991

Speech by Stephanie Sanford for meeting.

 2 Oregon Minority Summit 2000 1997-2000 2 University of Oregon Education 2000 1999

Students of color.

 2 Contractor policies 1997-2003 2 Commission on Racism 1990-1992 2 Cooperative Agreements 1980-1993 2 Core Curriculum meetings 1996-2001 2 Correspondence, memoranda, and procedures 1972-1975 2 Correspondence 1998 Corvallis 1989-1998 2 General 1989-1998 2 Police Department 1995-1996 2 Corvallis Gazette-Times 1996-1997 2 CSSA practicum 2003 2 Difference, Power, and Discrimination (DPD) program 1995-1996 Directories 1998-2005 2 Faculty of Color Resource Directory 2005 2 OSU Directory of Alternative Formats 1998 Disability 1988-1998 2 Hiring Goals, Classified/Management 1988-1991 2 Learning 1985-1991 2 Miscellaneous 1988-1991 2 Philosophy 1988-1998 2 Survey for OSU Employees with Disabilities 1994 2 Advisory Board for HIRE (Hiring Individuals Ready for Employment) 1999 2 Diversity Plan 1997 Domestic Partners 1989-2000 2 Benefits 1995-2000 2 Issues 1994-1996 2 Policy 1989-1999 2 Enrollment and Management Services 1995-1996 2 Executive Order - Employment of Persons with Disabilities 2000 Faculty 1981-1999 3 Faculty Senate 1997-1999 3 Grievance procedures 1989 3 Salaries 1981-1996 3 Women 1986-1997 3 Fair Labor Standards Association 1998 Family Acts and Programs 1989-2000 3 Family Educational Privacy Rights Act (FERPA) 2000 3 Family Employment Program 1989-1994 3 Family and Medical Leave Act 1993-1995 3 Forestry at Risk program 1988-1990 Graduate School 1984-2002 3 Graduate recruitment and retention 1984-1989 3 Graduate school 1988-1999 3 Graduate school registration 1999-2002 3 Graduate school statistics 1988-2000 3 Graduation Summary Reports 1988-2000 3 Graphic Identity guide 1999 Grievance Procedures 3 General 1973-1987 3 Drafting Commission 1983-1988 3 Guidelines for Bias-Free Publishing 1989 Harassment 3 Computer harassment 1996 3 Statutes 1989 3 Discrimination Grievance Procedures brochure undated 3 Peer harassment 1988 3 Administrative Response Team - Procedures for Responding to Incidents of Harassment and Discrimination 1993 3 Hate crimes 1993-1994 3 Hawkins Bill 1989

HR 2235 - Workforce 2000 Employment Readiness Act of 1989

 3 Health Careers Opportunity Program (HCOP) 1988 3 Hewlett-Packard Corporation 1995 3 Higher Education Efficiency Acts 1 & 2 1990-1997 3 Health Insurance Portability and Accountability Act (HIPAA) assessment 2002 3 Hispanics -- Conditions of 1985-1987 3 Hispanics -- Association of College and Universities 1987-1994 3 History of Women at OSU 1971-1990 Human Resources Department 3 General 1988-1995 3 Consolidation 1998 2 folders 3-4 Human Resources Information System database development 1991-1998 3 folders 4 HRIC database 1998 2 folders 4 Training 1992-1999 4 Immigration Reform and Control Act 1987-1994 4 Inter-fraternity Council 1990-1996 4 International Education 1987-1999 4 Integrated Postsecondary Education Data System (IPEDS) faculty and staff surveys 1973-2003

3 folders

 4 King, Martin Luther, celebrations 1999-2000 4 Leadership 2000

Retreat.

 4 Legal Advisor 1992-1998 4 Lesbian, Gay, and Bisexual Association 1987-1995 4 Management Service Transition 1996 4 Mediation - Community services 1993-1999 4 Mentoring 1988-1998 Minority Action Program 1989-1996 4 Engineering 1989-1996 4 Forestry 1989-1994 4 General 1989-1991 4 Health and Human Performance 1990-1996 4 Home Economics 1990-1994 4 Liberal Arts 1989-1994 4 Business 1989-1994 4 Components 1989 4 Education 1989-1990 4 Miscellaneous 1990 4 Oceanography 1989-1997 4 Pharmacy 1989-1996 4 Science 1989-1996 4 Status reports 1991 4 Veterinary medicine, 1989-1991 5 Minority Affairs Commission 1989-1995 Minority Students 1995-1997 5 Boycott 1995-1997 5 Ethnic Minorities and the OSU Greek System report undated

Perhaps 1980s.

 5 Miscellaneous Statistics and Information 1987-2000 5 Multicultural Affairs Office 1990-2000 5 National Association of Women in Education 1999-2000 5 National Collegiate Athletic Association (NCAA) Gender Equity Study 1997 5 National Institute of Dispute Resolution 1994 5 Native Americans 1989-1995 5 Northwest Equal Employment Seminar 1999 5 Northwest Coalition Against Malicious Harassment 1991-1992 5 Northwest Equal Employment Opportunity (NWEEO)/Affirmative Action Association 1999 5 Odyssey Program 1998-2000 5 Office of Federal Contract Compliance Programs (OFCCP) review 1985-2000

2 folders

 5 Ombudsperson 1987-1994 Oregon Organizations 1991-1999 5 Oregon Assembly for Black Affairs 1993-1995 5 Oregon Bureau of Labor Civil Rights Division 1993 5 Oregon Citizens Alliance 1991-1992 5 Oregon Commission on Black Affairs 1991-1994 5 Oregon Commission on Disabilities 1993 5 Oregon Commission on Racism report 1991-1992 5 Oregon Council for Hispanic Advancement 1992 5 Oregon Progress Board 1999 5 Oregon State Bar 1997 5 OSU Conciliation Agreement 1978-1982 5 Oregon University System 1995-1997 5 Oregonian newspaper 1988-1995 5 Pacific-10 Athletic Conference 1997-2000 5 Parking study 2003-2005 5 Performance funding 2000 6 Presentations 1993-1995

Speeches given by Stephanie Sanford.

 6 President's Commission on Hate Related Activities (PCHRA) 1993-1997 2 folders President's Commission on the Status of Women (PCOSW) 1987-2000 6 General 1987-2000 6 folders

Includes meeting minutes, reports, and data.

 6 Graduate Assistantships 1988-1995 6 Achieving Parity for Women at OSU 1999 6 Women's Lives, Women's Voices, Women's Solutions: Shaping a National Agenda for Women in Higher Education caucus 2000 6 Flyer mock-ups and drafts circa 1993 6 Subcommittees 1995-1996 6 Press 1972-1992

Primarily clippings related to affirmative action.

 6 PROMISE internship program 1993-2001 3 folders Promotion and tenure 1983-2003 7 Summary reports 1983-2003 7 Guidelines 1988-2001 7 Proposal to Confront Campus-Wide Discrimination 1990 7 Provost's (Academic) Council 1999-2000 7 Public Records Disclosure Order petition 1996 Race and Ethnicity 1973-2000 7 Racial/ethnic codes 1988-1998 7 Racial Equality brochure 1989 7 Racism language 1973-1985 7 Asian/Pacific American Education Office Annual Report 2000 7 Ford Foundation Fellowships for Minorities 7 Hispanic Outlook 1999 7 Improving the Racial Climate at OSU report 1999 7 Minorities in Higher Education status reports 1996 7 Working Together for the Future: Towards Racial and Cultural Diversity at OSU 1987

OSU Board of Visitors for Minority Affairs plan.

 7 Students of Color Recruitment and Retention Committee 1999 7 Reference materials on sexual harassment 1980-1993 3 folders

Policies, laws, and case studies.

 7 Saferide shuttle service 1987-1988 7 Safe Zones: Resource Guide Summer, 1993

Resources for the gay, lesbian, and bisexual community in Corvallis.

 7 Stephanie Sanford and Donna Eder's published articles 1984-1986 Sexism 1984-1999 7 General 1984-1993 7 Sexism and language 1989-1999 7 Sexual assault support services 1994-1997 Sexual orientation 1981-1999 7 Films 1993 7 Gays in the military 1992-1993 7 Gay and Lesbian Advocates and Defenders (GLAD) 1992 7 General 1993-1999 7 Homophobia 1990 7 Oregon Citizens Alliance petition 1991 7 Portland city policies 1992 7 ROTC 1990-1995 7 Training 1981-1992 7 Speakers 1988-1994 7 Staff retreats 1986-2002

Includes 5 photographs of Affirmative Action staff at a staff retreat in 1996.

 7 State of Oregon 1979-1996 7 Student Affairs Administrative Response Team (STAART) 1998-1999 7 Student funding requests for association events 1994-1995 Task Forces 1986-1999 7 Benton County Ethnic Diversity 1992-1994 7 Minority issues at OSU 1986 7 Together Everyone Accomplishes More (TEAM) 1999 7 Title IX overhead transparencies 7 Total Quality Management 1991-1996 Training 1985-1999 8 Beyond Black and White 1999

PBS television program.

 8 Hiring procedures 1989 8 Interviewing 1986 8 More than a Gut Feeling: Training Leader's Guide circa 1985 8 Printing and Mailing 1999 8 Sexual harassment 1986-1996 8 Trial transcripts and legal records 1984 2 folders

Class action lawsuit of Anna Peck vs. the Oregon State System of Higher Education.

 8 Understanding the Employer's New USERRA Obligations undated 8 University Advisory Committee for Persons with Disabilities 1986-2004 7 folders 8 University of Oregon Affirmative Action Office 1989-1995 8 University Process Review - Implementation Plan and Schedule 1993-1994 8 Visiting-Artist-in-Residence program 1987-1988 8 Warm Springs Reservation 1994-1995 8 Women's Center Advisory Committee 1996-2001 Women 1986-2000 8 Women's Lives - teleconference presentation 2000 8 Office of Women in International Development (OSU) 1986-1989 8 General 1986-1999 10 Athletics Compliance Review 1991 3 folders

Access restricted and subject to review by the University Archivist.

Information about athletics operations compiled for an U.S. Department of Education Office of Civil Rights (OCR) compliance review.

 Series II Affirmative Action Plans 1971-1991

Series II consists of Oregon State University Affirmative Action plans and guidelines issued in 1971, 1975, 1977, 1989, and 1991. The plans include OSU's Affirmative Action Policy Statement as well as information regarding the administrative organization and responsibility for implementation of the plan; employment programs; student affirmative action programs; dissemination of the policy and plan; monitoring, evaluation, and reporting; and affirmative action programs for veterans and persons with disabilities.

 8 Equal Employment Opportunity Affirmative Action Compliance Program 1971 8 Affirmative Action Plan December 1975 8 Equal Employment Opportunity and Affirmative Action Guidelines 1977 8 Affirmative Action Plan for 1989/91 Biennium 1989 8 Affirmative Action Plan for 1991/1993 Biennium 1991 Series III Policies and Procedures 1981-1999

Series III consists of affirmative action and other policies and procedures specific to Oregon State University. These include the Affirmative Action Policies and Procedures Handbook, distributed as part of OSU's Administrative Policy and Procedures Manual, as well as policies regarding AIDS, domestic partners, English language proficiency, family support, free speech, non-discrimination on the basis of disability, religion, and sexual harrassment.

 9 Affirmative Action Policies and Procedures Handbook 1981-1994 3 folders 9 Policy Against Discriminatory Harassment 1991 9 Academic appointments 1986-1987 9 Acceptable use 1996-1998 9 Affirmative action and equal opportunity September, 1996 9 AIDS 1989 9 Alcoholic beverages 1988 9 Bomb threats 1991 9 Disaster Management Plan 1991-1997 9 Domestic partners 1992-1999 2 folders 9 Duplication of materials 1991 9 English language proficiency 1991 9 Family support 1996-1999 9 Free speech 1989 9 Graphic identity 1997 9 Human resources 1989-1998 9 Policy and Guidelines for Nondiscrimination on the Basis of Disability 1991 9 Political activity guidelines 1989-1993 9 Protocol for international visitors 1989-1993 9 Prejudice 1995-1996 9 Religion 1997 9 Sexual Harassment Policy 1994-1996 2 folders Series IV Reports 1976-1998

Series IV consists of reports prepared or received by the Affirmative Action office and includes the Affirmative Action Annual Report for 1986-1987 and OSU's Title IX Interim Report completed in 1976. This report includes detailed analysis and review of the policies and procedures of colleges, departments, and other units regarding women. This review specifically addressed financial aid, scholarships, and publications. It does not include information on intercollegiate athletics, intramurals, or recreational sports. Of special note is the 1994 report on minority faculty recruitment and the perceptions of the campus climate by minority faculty, which is available online.

 9 Affirmative Action Annual Report for 1986/87 1987 9 Higher Education Staff Information (EEO-6) report for 1991 1991 9 Funding Assistive Technology Devices: A Resource Manual for Oregon 1990 9 Keeping Our Faculties: Addressing the Recruitment and Retention of Faculty of Color in Higher Education 1998

Conference presentation outline from Stephanie Sanford.

 9 Making the Case for Affirmative Action in Higher Education: A Handbook for Organizers Fall, 1995

Report by the American Council on Education.

 9 Athletic Conciliation Report 1986 9 Response of OSU to ACLU Complaint of Sex Discrimination in Athletics 1980 9 Status of Minority Faculty Recruitment and Retention and Perceptions of the Campus Climate by Minority Faculty August, 1994

Report by the Minority Affairs Commission.

 9 Title IX Interim Report 1976 2 folders 9 Unit Level Plans to Advance the AIMS 1995 9 Working with Differences in Communities circa 1998

Report by OSU Extension.

 9 Minority Report on OSU Affirmative Action Document of February 3rd, 1972 1972

Minority report prepared by the Oregon State University Women's Study Group and submitted to Marlaina Kiner, Director of the Office for Civil Rights, on February 24, 1972.

 Series V Publications 1977-2010

Series V consists of publications prepared and distributed by the Affirmative Action Office and includes brochures, newsletters, and directories. The newsletters, Current Comments (1977-1978) and Affirmative Action News (1986-1990), include information about staff, events, and programs. The Resource Directory was prepared as a tool to assist OSU offices and department in recruiting and employing members of under-represented groups. The series also includes a booklet for recruitment of minority graduate students.

 9 Newsletter 1977-1990 9 Resource Directory 1977-1996 2 folders 9 Advertising and Recruiting Resources circa 1998 9 Making OSU Your Next Step: Graduate Opportunities for Minorities 1982 9 Brochures 1984-2010