Affirmative Action Office Records

Affirmative Action Office Records, 1971-2010

Overview of the Collection

Creator: Oregon State University. Office of Affirmative Action and Equal Opportunity.
Title: Affirmative Action Office Records
Dates: 1971-2010 (inclusive)
19712010

1985-2000 (bulk)
19852000
Quantity: 9.2 cubic feet, including 5 photographs, (10 boxes)
Collection Number: RG 172
Summary: The Affirmative Action Office Records document the development and implementation of affirmative action and equal employment opportunity programs at Oregon State University, especially with regard to women, ethnic minorities, individuals with disabilities, and veterans. The records include subject files, affirmative action plans, policies and procedures, reports, and publications. The Office of Affirmative Action and Equal Opportunity was established at Oregon State University in 1972.
Repository: Oregon State University Libraries, Special Collections and Archives Research Center
Special Collections and Archives Research Center
121 The Valley Library
Oregon State University
Corvallis OR
97331-4501
Telephone: 5417372075
Fax: 5417378674
scarc@oregonstate.edu
Access Restrictions: Collection is open for research. Access to materials in Series I pertaining to the U.S. Department of Education Office of Civil Rights (OCR) compliance review of athletics is restricted and subject to review by the University Archivist.
Languages: English

Historical NoteReturn to Top

Oregon State University's Office of Affirmative Action and Equal Opportunity (OAAEO) was founded in 1972 to ensure that all University community members uphold federal and state civil rights laws and regulations as well as the University's equal opportunity policies.

The OAAEO manages the University's affirmative action and equal opportunity efforts by establishing policies and procedures and by evaluating hiring and recruitment practices. The office investigates and resolves discrimination complaints and coordinates the University's obligations under the Americans with Disabilities Act. The OAAEO also offers training and education on a variety of topics related to affirmative action and equal opportunity.

Directors of the Office of Affirmative Action and Equal Opportunity have included Ronald McClain (1973-1975); Pearl Spears Gray (1976-1987); Stephanie Sanford (1987-2000); and Angelo Gomez (2000-).

Content DescriptionReturn to Top

The Affirmative Action Office Records document the development and implementation of affirmative action and equal employment opportunity policies, plans, and programs at Oregon State University, especially with regard to women, ethnic minorities, individuals with disabilities, and veterans. The records include correspondence, handbooks, meeting minutes, newspaper clippings, notes, overhead transparencies, photographs, policies and procedures, publications, reports, speeches, and survey records.

The collection includes substantive materials pertaining to athletics compliance, civil rights, domestic partner policies, gender equity, grievance procedures, harassment, racism, recruitment and retention of minority students, sexism, and sexual orientation. The records document the development of minority action plans for campus units; interactions with state and regional advocacy groups; university committees, such as the President's Commission on the Status of Women, Minority Affairs Commission, and Board of Visitors for Minority Affairs; collection of summary data on faculty, staff, and students at Oregon State; and presentations and training workshops.

Most of the materials in this collection reflect Stephanie Sanford's tenure as Director of the OAAEO in 1987-2000. Beyond the correspondence, reports, and policies generated by Sanford, the collection includes several speeches she gave as well as her published articles.

The collection includes 5 photographic prints of Affirmative Action staff at a staff retreat in 1996.

Use of the CollectionReturn to Top

Preferred Citation

Affirmative Action Office Records (RG 172), Oregon State University Special Collections & Archives Research Center, Corvallis, Oregon.

Administrative InformationReturn to Top

Arrangement

The Affirmative Action Office Records are arranged in 5 series: I. Subject Files, 1971-2009; Affirmative Action Plans, 1971-1991; III. Policies and Procedures, 1981-1999; IV. Reports, 1976-1998; and V. Publications, 1977-2010.

Acquisition Information

The records were transferred to the University Archives in numerous accessions from 1991 through 2010; the bulk of the records were transferred in 2007.

Future Additions

Additions to the collection are expected.

Related Materials

The Affirmative Action Office Records are a component of the Oregon Multicultural Archives. Additional materials pertaining to affirmative action at Oregon State University are available in the records of the President's Office (RG 013), President's Commission on the Status of Women (RG 159), Women's Center (RG 243), Associated Students of OSU (RG 011), and Office of Multicultural Affairs (RG 225) as well as the Memorabilia Collection. The records of many colleges, academic departments, and administrative offices include affirmative action plans for those units.

Detailed Description of the CollectionReturn to Top

Series I: Subject Files, 1971-2009Return to Top

Series I comprises the bulk of the collection and documents the functioning and programs of the Affirmative Action Office at Oregon State University. The subject files include correspondence, reference materials, presentations, speeches, meeting minutes and committee records, and newspaper clippings. The records document affirmative action in employment of women, minorities, individuals with disabilities, and veterans as well as civil rights, harassment, sexism, recruitment and retention of minority students, domestic partner policies, grievance procedures, and athletics compliance.

Container(s)	Description	Dates
Box
1	Academic Council meeting minutes	2000-2001
1	Accreditation	2001
1	Administrative Response Team	1992-1994
1	Affirmative Action and Equal Opportunity Overheads for Presentations	1994-1999
1	Affirmative Action Clippings	1989-2003
1	Affirmative Action Debate	1987
1	Affirmative Action Goals and Objectives	1986-1996
1	Affirmative Action Office brochure Includes 3 zip disks.	1999
1	Affirmative Action Review	1990-1991
1	Affirmative Action Ways and Means Report	1993
	Affirmative Action Various	1999-2000
Box
1	Legal developments related to Affirmative Action	1999
1	Federal Register - New Affirmative Action Changes	2000
Box
1	African Students Association	1999
1	After 8 Corvallis gay and lesbian group.	1991-1994
	Americans with Disabilities Act	1989-1999
Box
1	General Files 4 folders	1989-1993
1	Americans with Disabilities Act software floppy disk	1993
1	Technical Assistance Program	1991-1999
1	Americans with Disabilities Act Transition Plan 2 folders	1992
Box
1	Announcements	2004
1	Announcements	2009
1	Asian and Pacific Islanders	1986-1999
1	Athletics	1988-1996
Box
1	NCAA Gender Equity Survey	1992-1996
1	Salaries	1988-1989
1	Availability/Employment Department State of Oregon statistics.	2002-2004
1	Award records - OSU Outstanding Service Award to Persons with Disabilities	2004
1	Bakke Decision Implications for law and race.	1978
1	Benton County Affirmative Action Plan	1988
1	Bias-Free Language Guide Includes one floppy disk.	1993
	Board of Visitors for Minority Affairs	1986-1998
Box
1	History	1986-1997
1	Membership lists	1987-1998
1	Working Together for the Future report	1987-1991
Box
1	Boycott Student protest at OSU regarding racism.	1996
1	Buckley Amendment Family Educational Rights and Privacy Act.	1990-1999
1	Budgets and Planning - Assessment of Campus Information Needs report	1995-1999
2	Campus Security Act	1994
2	Center for Individual Rights - The Rights of College Students handbook	1998
2	Center for Women policy studies	1993
2	Civil Rights Act	1991
2	Compliance Review - Education and Welfare & Office for Civil Rights contract	1975-1978
	Conferences	1991-2000
Box
2	Beyond Affirmative Action: Maintaining Campus Diversity	1998
2	Environmental Engineering Speech by Stephanie Sanford for meeting.	1991
2	Oregon Minority Summit 2000	1997-2000
2	University of Oregon Education 2000 Students of color.	1999
Box
2	Contractor policies	1997-2003
2	Commission on Racism	1990-1992
2	Cooperative Agreements	1980-1993
2	Core Curriculum meetings	1996-2001
2	Correspondence, memoranda, and procedures	1972-1975
2	Correspondence	1998
	Corvallis	1989-1998
Box
2	General	1989-1998
2	Police Department	1995-1996
2	Corvallis Gazette-Times	1996-1997
Box
2	CSSA practicum	2003
2	Difference, Power, and Discrimination (DPD) program	1995-1996
	Directories	1998-2005
Box
2	Faculty of Color Resource Directory	2005
2	OSU Directory of Alternative Formats	1998
	Disability	1988-1998
Box
2	Hiring Goals, Classified/Management	1988-1991
2	Learning	1985-1991
2	Miscellaneous	1988-1991
2	Philosophy	1988-1998
2	Survey for OSU Employees with Disabilities	1994
2	Advisory Board for HIRE (Hiring Individuals Ready for Employment)	1999
Box
2	Diversity Plan	1997
	Domestic Partners	1989-2000
Box
2	Benefits	1995-2000
2	Issues	1994-1996
2	Policy	1989-1999
Box
2	Enrollment and Management Services	1995-1996
2	Executive Order - Employment of Persons with Disabilities	2000
	Faculty	1981-1999
Box
3	Faculty Senate	1997-1999
3	Grievance procedures	1989
3	Salaries	1981-1996
3	Women	1986-1997
Box
3	Fair Labor Standards Association	1998
	Family Acts and Programs	1989-2000
Box
3	Family Educational Privacy Rights Act (FERPA)	2000
3	Family Employment Program	1989-1994
3	Family and Medical Leave Act	1993-1995
Box
3	Forestry at Risk program	1988-1990
	Graduate School	1984-2002
Box
3	Graduate recruitment and retention	1984-1989
3	Graduate school	1988-1999
3	Graduate school registration	1999-2002
3	Graduate school statistics	1988-2000
Box
3	Graduation Summary Reports	1988-2000
3	Graphic Identity guide	1999
	Grievance Procedures
Box
3	General	1973-1987
3	Drafting Commission	1983-1988
Box
3	Guidelines for Bias-Free Publishing	1989
	Harassment
Box
3	Computer harassment	1996
3	Statutes	1989
3	Discrimination Grievance Procedures brochure	undated
3	Peer harassment	1988
3	Administrative Response Team - Procedures for Responding to Incidents of Harassment and Discrimination	1993
Box
3	Hate crimes	1993-1994
3	Hawkins Bill HR 2235 - Workforce 2000 Employment Readiness Act of 1989	1989
3	Health Careers Opportunity Program (HCOP)	1988
3	Hewlett-Packard Corporation	1995
3	Higher Education Efficiency Acts 1 & 2	1990-1997
3	Health Insurance Portability and Accountability Act (HIPAA) assessment	2002
3	Hispanics -- Conditions of	1985-1987
3	Hispanics -- Association of College and Universities	1987-1994
3	History of Women at OSU	1971-1990
	Human Resources Department
Box
3	General	1988-1995
3	Consolidation 2 folders	1998
3-4	Human Resources Information System database development 3 folders	1991-1998
4	HRIC database 2 folders	1998
4	Training	1992-1999
Box
4	Immigration Reform and Control Act	1987-1994
4	Inter-fraternity Council	1990-1996
4	International Education	1987-1999
4	Integrated Postsecondary Education Data System (IPEDS) faculty and staff surveys 3 folders	1973-2003
4	King, Martin Luther, celebrations	1999-2000
4	Leadership Retreat.	2000
4	Legal Advisor	1992-1998
4	Lesbian, Gay, and Bisexual Association	1987-1995
4	Management Service Transition	1996
4	Mediation - Community services	1993-1999
4	Mentoring	1988-1998
	Minority Action Program	1989-1996
Box
4	Engineering	1989-1996
4	Forestry	1989-1994
4	General	1989-1991
4	Health and Human Performance	1990-1996
4	Home Economics	1990-1994
4	Liberal Arts	1989-1994
4	Business	1989-1994
4	Components	1989
4	Education	1989-1990
4	Miscellaneous	1990
4	Oceanography	1989-1997
4	Pharmacy	1989-1996
4	Science	1989-1996
4	Status reports	1991
4	Veterinary medicine,	1989-1991
Box
5	Minority Affairs Commission	1989-1995
	Minority Students	1995-1997
Box
5	Boycott	1995-1997
5	Ethnic Minorities and the OSU Greek System report Perhaps 1980s.	undated
Box
5	Miscellaneous Statistics and Information	1987-2000
5	Multicultural Affairs Office	1990-2000
5	National Association of Women in Education	1999-2000
5	National Collegiate Athletic Association (NCAA) Gender Equity Study	1997
5	National Institute of Dispute Resolution	1994
5	Native Americans	1989-1995
5	Northwest Equal Employment Seminar	1999
5	Northwest Coalition Against Malicious Harassment	1991-1992
5	Northwest Equal Employment Opportunity (NWEEO)/Affirmative Action Association	1999
5	Odyssey Program	1998-2000
5	Office of Federal Contract Compliance Programs (OFCCP) review 2 folders	1985-2000
5	Ombudsperson	1987-1994
	Oregon Organizations	1991-1999
Box
5	Oregon Assembly for Black Affairs	1993-1995
5	Oregon Bureau of Labor Civil Rights Division	1993
5	Oregon Citizens Alliance	1991-1992
5	Oregon Commission on Black Affairs	1991-1994
5	Oregon Commission on Disabilities	1993
5	Oregon Commission on Racism report	1991-1992
5	Oregon Council for Hispanic Advancement	1992
5	Oregon Progress Board	1999
5	Oregon State Bar	1997
Box
5	OSU Conciliation Agreement	1978-1982
5	Oregon University System	1995-1997
5	Oregonian newspaper	1988-1995
5	Pacific-10 Athletic Conference	1997-2000
5	Parking study	2003-2005
5	Performance funding	2000
6	Presentations Speeches given by Stephanie Sanford.	1993-1995
6	President's Commission on Hate Related Activities (PCHRA) 2 folders	1993-1997
	President's Commission on the Status of Women (PCOSW)	1987-2000
Box
6	General 6 folders Includes meeting minutes, reports, and data.	1987-2000
6	Graduate Assistantships	1988-1995
6	Achieving Parity for Women at OSU	1999
6	Women's Lives, Women's Voices, Women's Solutions: Shaping a National Agenda for Women in Higher Education caucus	2000
6	Flyer mock-ups and drafts	circa 1993
6	Subcommittees	1995-1996
Box
6	Press Primarily clippings related to affirmative action.	1972-1992
6	PROMISE internship program 3 folders	1993-2001
	Promotion and tenure	1983-2003
Box
7	Summary reports	1983-2003
7	Guidelines	1988-2001
Box
7	Proposal to Confront Campus-Wide Discrimination	1990
7	Provost's (Academic) Council	1999-2000
7	Public Records Disclosure Order petition	1996
	Race and Ethnicity	1973-2000
Box
7	Racial/ethnic codes	1988-1998
7	Racial Equality brochure	1989
7	Racism language	1973-1985
7	Asian/Pacific American Education Office Annual Report	2000
7	Ford Foundation Fellowships for Minorities
7	Hispanic Outlook	1999
7	Improving the Racial Climate at OSU report	1999
7	Minorities in Higher Education status reports	1996
7	Working Together for the Future: Towards Racial and Cultural Diversity at OSU OSU Board of Visitors for Minority Affairs plan.	1987
7	Students of Color Recruitment and Retention Committee	1999
Box
7	Reference materials on sexual harassment 3 folders Policies, laws, and case studies.	1980-1993
7	Saferide shuttle service	1987-1988
7	Safe Zones: Resource Guide Resources for the gay, lesbian, and bisexual community in Corvallis.	Summer, 1993
7	Stephanie Sanford and Donna Eder's published articles	1984-1986
	Sexism	1984-1999
Box
7	General	1984-1993
7	Sexism and language	1989-1999
Box
7	Sexual assault support services	1994-1997
	Sexual orientation	1981-1999
Box
7	Films	1993
7	Gays in the military	1992-1993
7	Gay and Lesbian Advocates and Defenders (GLAD)	1992
7	General	1993-1999
7	Homophobia	1990
7	Oregon Citizens Alliance petition	1991
7	Portland city policies	1992
7	ROTC	1990-1995
7	Training	1981-1992
Box
7	Speakers	1988-1994
7	Staff retreats Includes 5 photographs of Affirmative Action staff at a staff retreat in 1996.	1986-2002
7	State of Oregon	1979-1996
7	Student Affairs Administrative Response Team (STAART)	1998-1999
7	Student funding requests for association events	1994-1995
	Task Forces	1986-1999
Box
7	Benton County Ethnic Diversity	1992-1994
7	Minority issues at OSU	1986
7	Together Everyone Accomplishes More (TEAM)	1999
Box
7	Title IX overhead transparencies
7	Total Quality Management	1991-1996
	Training	1985-1999
Box
8	Beyond Black and White PBS television program.	1999
8	Hiring procedures	1989
8	Interviewing	1986
8	More than a Gut Feeling: Training Leader's Guide	circa 1985
8	Printing and Mailing	1999
8	Sexual harassment	1986-1996
Box
8	Trial transcripts and legal records 2 folders Class action lawsuit of Anna Peck vs. the Oregon State System of Higher Education.	1984
8	Understanding the Employer's New USERRA Obligations	undated
8	University Advisory Committee for Persons with Disabilities 7 folders	1986-2004
8	University of Oregon Affirmative Action Office	1989-1995
8	University Process Review - Implementation Plan and Schedule	1993-1994
8	Visiting-Artist-in-Residence program	1987-1988
8	Warm Springs Reservation	1994-1995
8	Women's Center Advisory Committee	1996-2001
	Women	1986-2000
Box
8	Women's Lives - teleconference presentation	2000
8	Office of Women in International Development (OSU)	1986-1989
8	General	1986-1999
Box
10	Athletics Compliance Review 3 folders Access restricted and subject to review by the University Archivist. Information about athletics operations compiled for an U.S. Department of Education Office of Civil Rights (OCR) compliance review.	1991

Series II: Affirmative Action Plans, 1971-1991Return to Top

Series II consists of Oregon State University Affirmative Action plans and guidelines issued in 1971, 1975, 1977, 1989, and 1991. The plans include OSU's Affirmative Action Policy Statement as well as information regarding the administrative organization and responsibility for implementation of the plan; employment programs; student affirmative action programs; dissemination of the policy and plan; monitoring, evaluation, and reporting; and affirmative action programs for veterans and persons with disabilities.

Container(s)	Description	Dates
Box
8	Equal Employment Opportunity Affirmative Action Compliance Program	1971
8	Affirmative Action Plan	December 1975
8	Equal Employment Opportunity and Affirmative Action Guidelines	1977
8	Affirmative Action Plan for 1989/91 Biennium	1989
8	Affirmative Action Plan for 1991/1993 Biennium	1991

Series III: Policies and Procedures, 1981-1999Return to Top

Series III consists of affirmative action and other policies and procedures specific to Oregon State University. These include the Affirmative Action Policies and Procedures Handbook, distributed as part of OSU's Administrative Policy and Procedures Manual, as well as policies regarding AIDS, domestic partners, English language proficiency, family support, free speech, non-discrimination on the basis of disability, religion, and sexual harrassment.

Container(s)	Description	Dates
Box
9	Affirmative Action Policies and Procedures Handbook 3 folders	1981-1994
9	Policy Against Discriminatory Harassment	1991
9	Academic appointments	1986-1987
9	Acceptable use	1996-1998
9	Affirmative action and equal opportunity	September, 1996
9	AIDS	1989
9	Alcoholic beverages	1988
9	Bomb threats	1991
9	Disaster Management Plan	1991-1997
9	Domestic partners 2 folders	1992-1999
9	Duplication of materials	1991
9	English language proficiency	1991
9	Family support	1996-1999
9	Free speech	1989
9	Graphic identity	1997
9	Human resources	1989-1998
9	Policy and Guidelines for Nondiscrimination on the Basis of Disability	1991
9	Political activity guidelines	1989-1993
9	Protocol for international visitors	1989-1993
9	Prejudice	1995-1996
9	Religion	1997
9	Sexual Harassment Policy 2 folders	1994-1996

Series IV: Reports, 1976-1998Return to Top

Series IV consists of reports prepared or received by the Affirmative Action office and includes the Affirmative Action Annual Report for 1986-1987 and OSU's Title IX Interim Report completed in 1976. This report includes detailed analysis and review of the policies and procedures of colleges, departments, and other units regarding women. This review specifically addressed financial aid, scholarships, and publications. It does not include information on intercollegiate athletics, intramurals, or recreational sports. Of special note is the 1994 report on minority faculty recruitment and the perceptions of the campus climate by minority faculty, which is available online.

Container(s)	Description	Dates
Box
9	Affirmative Action Annual Report for 1986/87	1987
9	Higher Education Staff Information (EEO-6) report for 1991	1991
9	Funding Assistive Technology Devices: A Resource Manual for Oregon	1990
9	Keeping Our Faculties: Addressing the Recruitment and Retention of Faculty of Color in Higher Education Conference presentation outline from Stephanie Sanford.	1998
9	Making the Case for Affirmative Action in Higher Education: A Handbook for Organizers Report by the American Council on Education.	Fall, 1995
9	Athletic Conciliation Report	1986
9	Response of OSU to ACLU Complaint of Sex Discrimination in Athletics	1980
9	Status of Minority Faculty Recruitment and Retention and Perceptions of the Campus Climate by Minority Faculty Report by the Minority Affairs Commission.	August, 1994
9	Title IX Interim Report 2 folders	1976
9	Unit Level Plans to Advance the AIMS	1995
9	Working with Differences in Communities Report by OSU Extension.	circa 1998
9	Minority Report on OSU Affirmative Action Document of February 3rd, 1972 Minority report prepared by the Oregon State University Women's Study Group and submitted to Marlaina Kiner, Director of the Office for Civil Rights, on February 24, 1972.	1972

Series V: Publications, 1977-2010Return to Top

Series V consists of publications prepared and distributed by the Affirmative Action Office and includes brochures, newsletters, and directories. The newsletters, Current Comments (1977-1978) and Affirmative Action News (1986-1990), include information about staff, events, and programs. The Resource Directory was prepared as a tool to assist OSU offices and department in recruiting and employing members of under-represented groups. The series also includes a booklet for recruitment of minority graduate students.

Container(s)	Description	Dates
Box
9	Newsletter	1977-1990
9	Resource Directory 2 folders	1977-1996
9	Advertising and Recruiting Resources	circa 1998
9	Making OSU Your Next Step: Graduate Opportunities for Minorities	1982
9	Brochures	1984-2010

Names and SubjectsReturn to Top

Subject Terms

Affirmative action programs--Oregon--Corvallis--Handbooks, manuals, etc.
Affirmative action programs in education--Oregon--Corvallis.
Diversity in the workplace--Oregon--Corvallis.
Domestic partner benefits--Oregon--Corvallis.
Faculty integration--Oregon--Corvallis.
Gay college students--Oregon--Corvallis.
Minorities--Employment--Oregon.
Minority college students--Oregon.
Minority college teachers--Oregon--Corvallis.
People with disabilities--Employment--Oregon--Corvallis.
Sex discrimination in sports--Oregon--Corvallis.
Sexual harassment in universities and colleges--Oregon--Corvallis.
Sports for women--Oregon--Corvallis.
Women athletes--Oregon--Corvallis.
Women--Education (Higher)--Oregon--Corvallis.

Corporate Names

Oregon State University--Administration.
Oregon State University--Faculty.
Oregon State University--Sports.
Oregon State University--Students.
Oregon State University. President's Commission on the Status of Women.

Form or Genre Terms

Photographic prints.

Other Creators

Personal Names
- Gray, Pearl Spears. (creator)
- Sanford, Stephanie. (creator)

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