Montana Department of Highways, Centralized Services Division records

Montana Department of Highways, Centralized Services Division records, 1971-1989

Overview of the Collection

Creator: Montana. Dept. of Highways.
Title: Montana Department of Highways, Centralized Services Division records
Dates: 1971-1989 (inclusive)
19711989
Quantity: 1 linear ft
Collection Number: RS 492 (Formerly RS 391)
Summary: This collection is a subgroup (Division) of the Montana Department of Transportation records, RS 492. Please see the primary finding aid for more Montana Department of Transportation records and other Centralized Services Division records. This collection (1971-1989) consists of interoffice correspondence (1971-1988), minutes (1985-1989) of various divisional meetings, monthly activity reports (1987-1989); and subject files (1983-1989) concerning various task forces and information regarding the computer system. (This Division is no longer active.)
Repository: Montana Historical Society, Library & Archives
Montana Historical Society Research Center Archives
225 North Roberts
PO Box 201201
Helena MT
59620-1201
Telephone: 4064442681
Fax: 4064445297
mhslibrary@mt.gov
Access Restrictions: Collection is open for research.
Languages: English
Sponsor: Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.

Historical NoteReturn to Top

In 1971 the Department of Highways took over all but the advisory functions of the State Highway Commission. In the same year, the Centralized Services Division was formed. On July 1, 1991, the Department of Highways was renamed the Department of Transportation and the administrative functions previously performed by the Centralized Services Division became part of the Director's Office.

Content DescriptionReturn to Top

Montana Department of Highways Centralized Services Division records (1971-1989) include interoffice correspondence (1971-1988) regarding policies and procedures; minutes of administrative staff meetings (1989), a Department of Administration Centralized Services Working Group meeting (Sept. 15, 1987), Highways' Centralized Services' portion of the District Engineers' meetings (1985-1989), a maintenance meeting (Apr. 8, 1986), and the Division supervisors' meetings (1987-1989); monthly activity reports (1987-1989) of Centralized Services Division and several of its bureaus; year-end report (1988); and subject files concerning the Cash Management Reform Task Force (1986-1988), the Performance Appraisal Task Force (1983-1988), the Productivity Task Force (1985-1986), a review of the department computer system by Frank Smoyer, and the Surface Transportation Reauthorization Act (1986).

Use of the CollectionReturn to Top

Restrictions on Use

The Montana Historical Society is the owner of the materials in the Research Library and makes available reproductions for research, publication, and other uses. Written permission must be obtained from the Research Library before any reproduction use. The Society does not necessarily hold copyright to all of the materials in the collections. In some cases, permission for use may require seeking additional authorization from the copyright owners.

Preferred Citation

item description and date. Collection Title. Collection Number. Box and Folder numbers. Montana Historical Society Research Center, Archives, Helena, Montana.

Administrative InformationReturn to Top

Arrangement

The collection is arranged by series.

Location of Collection

34:6-4

Processing Note

In 2024, the various collections of the Montana Department of Transportation were integrated under one collection identifier, RS 492, in order to help facilitate access, reduce redundancy in the MTHS catalog, and to follow best archival practices.

Collections from Montana Department of Transportation's various Divisions and Bureaus that were previously treated as separate entities are now integrated into this collection, RS 492. Rather than reprocessing over 280 linear feet of Transportation materials, MTHS staff decided to keep the past arrangement of those collections/finding aids, and provide access to them via links through the central finding aid. This decision has allowed the MTHS archival staff to maintain intellectual control over the collection, while removing the need to reprocess it. It also keeps State Agency finding aids at manageable sizes. Please read the scope and content note carefully to determine if this subgroup/sub-subgroup pertains to your research needs.

Acquisition Information

Acquisition information available upon request

Detailed Description of the CollectionReturn to Top

Interoffice Correspondence Return to Top

Container(s)	Description	Dates
Box/Folder
1 / 1-4	Interoffice correspondence (re policies and procedures)	1971-1988

Minutes Return to Top

Container(s)	Description	Dates
Box/Folder
1 / 5	Accounting Bureau supervisors meetings	1987-1989
1 / 6	Administrative staff meetings	1989
1 / 7	Centralized Services Working Group meeting	1987 September
1 / 8	District Engineers' meetings (Centralized Services' portion of the agenda)	1985-1989
1 / 9	Maintenance meeting	1986 April
1 / 10	Supervisors' meetings	1987-1989

Reports Return to Top

Container(s)	Description	Dates
Box/Folder
1 / 11-19	Monthly activity reports of Centralized Services Division and several of its bureaus including Financial Management Bureau, Technical Services Bureau, Accounting Services Bureau	1987-1989
1 / 20	Work session reports	1984-1986
1 / 21	Year end report	1988

Subject Files Return to Top

Container(s)	Description	Dates
Box/Folder
1 / 22	Cash Management Reform Task Force	1986-1988
1 / 23	Federal Aid cost overruns	1987-1988
1 / 24	Performance Appraisal Task Force	1983-1988
1 / 25	Productivity Task Force	1985-1986
1 / 26	Frank Smoyer: "A Proposal for a Business Oriented Approach to Cost Recovery"	circa 1980s
1 / 27	Frank Smoyer: "A Proposal to Install an Improved Financial Management System for Montana State Government"	circa 1980s
1 / 28	Frank Smoyer: "A Proposal to Prototype a Generalized Electronic Data Interchange and Advanced Common Financial Management System"	circa 1980s
1 / 29	Frank Smoyer: Miscellany	1989

Archives West Finding Aid

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