Montana Historical Society
Archives
RS 391_RS 492
Montana. Department of Highways
Montana Department of Highways, Centralized Services
Division records
1971-1989
1 linear ft
This collection is a subgroup
(Division) of the Montana Department of Transportation records, RS 492. Please see
the primary finding aid for more Montana Department of
Transportation records and other Centralized Services Division records. This
collection (1971-1989) consists of interoffice correspondence (1971-1988),
minutes (1985-1989) of various divisional meetings, monthly activity reports (1987-1989);
and subject files (1983-1989) concerning various task forces and information regarding the
computer system. (This Division is no longer active.)
34:6-4
English
In 1971 the Department of Highways took over all but the advisory functions of the State
Highway Commission. In the same year, the Centralized Services Division was formed. On July
1, 1991, the Department of Highways was renamed the Department of Transportation and the
administrative functions previously performed by the Centralized Services Division became
part of the Director's Office.
Montana Department of Highways Centralized Services Division records (1971-1989) include
interoffice correspondence (1971-1988) regarding policies and procedures; minutes of
administrative staff meetings (1989), a Department of Administration Centralized Services
Working Group meeting (Sept. 15, 1987), Highways' Centralized Services' portion of the
District Engineers' meetings (1985-1989), a maintenance meeting (Apr. 8, 1986), and the
Division supervisors' meetings (1987-1989); monthly activity reports (1987-1989) of
Centralized Services Division and several of its bureaus; year-end report (1988); and
subject files concerning the Cash Management Reform Task Force (1986-1988), the Performance
Appraisal Task Force (1983-1988), the Productivity Task Force (1985-1986), a review of the
department computer system by Frank Smoyer, and the Surface Transportation Reauthorization
Act (1986).
The collection is arranged by series.
Collection is open for research.
The Montana Historical Society is the owner of the materials in the Research Library and
makes available reproductions for research, publication, and other uses. Written permission
must be obtained from the Research Library before any reproduction use. The Society does not
necessarily hold copyright to all of the materials in the collections. In some cases,
permission for use may require seeking additional authorization from the copyright owners.
In 2024, the various collections of the Montana Department of Transportation were
integrated under one collection identifier, RS 492, in order to help facilitate access,
reduce redundancy in the MTHS catalog, and to follow best archival practices.
Collections from Montana Department of Transportation's various Divisions and Bureaus that
were previously treated as separate entities are now integrated into this collection, RS 492. Rather than reprocessing over 280 linear feet of
Transportation materials, MTHS staff decided to keep the past arrangement of those
collections/finding aids, and provide access to them via links through the central finding
aid. This decision has allowed the MTHS archival staff to maintain intellectual control over
the collection, while removing the need to reprocess it. It also keeps State Agency finding
aids at manageable sizes. Please read the scope and content note carefully to determine if
this subgroup/sub-subgroup pertains to your research needs.
item description and date. Collection Title. Collection Number. Box and Folder numbers.
Montana Historical Society Research Center, Archives, Helena, Montana.
Acquisition information available upon request
This collection is indexed under the following headings in the Montana Historical Society
Archives catalog. Researchers desiring materials about related topics, persons, or places
should search under these terms.
Roads --Montana.
Montana--Politics and
government.
Montana
Transportation
Detailed Description of the Collection
Interoffice Correspondence
1 / 1-4
Interoffice correspondence (re policies and
procedures)
1971-1988
Minutes
1 / 5
Accounting Bureau supervisors meetings
1987-1989
1 / 6
Administrative staff meetings
1989
1 / 7
Centralized Services Working Group meeting
1987 September
1 / 8
District Engineers' meetings (Centralized Services'
portion of the agenda)
1985-1989
1 / 9
Maintenance meeting
1986 April
1 / 10
Supervisors' meetings
1987-1989
Reports
1 / 11-19
Monthly activity reports of Centralized Services
Division and several of its bureaus including Financial Management Bureau, Technical
Services Bureau, Accounting Services Bureau
1987-1989
1 / 20
Work session reports
1984-1986
1 / 21
Year end report
1988
Subject Files
1 / 22
Cash Management Reform Task Force
1986-1988
1 / 23
Federal Aid cost overruns
1987-1988
1 / 24
Performance Appraisal Task Force
1983-1988
1 / 25
Productivity Task Force
1985-1986
1 / 26
Frank Smoyer: "A Proposal for a Business Oriented
Approach to Cost Recovery"
circa 1980s
1 / 27
Frank Smoyer: "A Proposal to Install an Improved
Financial Management System for Montana State Government"
circa 1980s
1 / 28
Frank Smoyer: "A Proposal to Prototype a Generalized
Electronic Data Interchange and Advanced Common Financial Management System"
circa 1980s
1 / 29
Frank Smoyer: Miscellany
1989