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University Housing and Dining Services Records, 1930-2005

Overview of the Collection

Creator
Oregon State University. University Housing and Dining Services.
Title
University Housing and Dining Services Records
Dates
1930-2005 (inclusive)
1959-1975 (bulk)
Quantity
4.1 cubic feet, (6 boxes, including 1 oversize box)
4 microfilm reels
Collection Number
RG 145 (recordgrp)
Summary
The records of University Housing and Dining Services document the administration of campus housing residence halls and dormitories. In addition to the management of housing, these records also depict student life and culture on campus.
Repository
Oregon State University Libraries, Special Collections & Archives Research Center
Special Collections & Archives Research Center
121 The Valley Library
Oregon State University
Corvallis OR
97331-4501
Telephone: 541-737-2075
Fax: 541-737-8674
scarc@oregonstate.edu
Access Restrictions
Collection is open for research. Access to some materials in Series X prior to the year 2044 requires approval by the University Archivist.
Languages
English

Historical NoteReturn to Top

University Housing and Dining Services oversees the facilities, services, and programs to provide housing and dining services for residential students and other OSU community members. It was formed in 1973 by the merger of the Housing Department and the Residence Programs Office.

Student housing on campus first became available with the opening of Alpha Hall for women in 1889. Two years later, a second dormitory, Cauthorn Hall, was built to provide housing for both sexes. In total, the two dormitories accomodated 120 men and 50 women. Early administration of campus housing was managed by individual faculty members rather than a single centralized office. These faculty included John Horner, Margaret Snell, and Mark Dow McCallister. Admission into campus housing for men required membership in the dormitory's "club", which involved a separate fee as well as proof of the avoidance of tobacco and "profane language." For women, application for dormitory residence was coordinated through the Registrar's Office.

In 1922, in a move to centralize administration of the residence halls, the university created the Department of Dormitories. In addition to room reservation and the general management of student housing, the department was responsible for food service on campus both in the dorms and the Memorial Union. The new department worked closely with the Offices of the Dean of Women and Men in managing social activities and decorum in the dormitories. The role of the Deans in regulating student life in campus housing also extended to student governance through periodic and regular meetings with residence hall councils and presidents. Another new player in the housing mix to emerge in this period was the Student Housing Committee, which was entrusted with the task of reviewing, revising, and approving "suitable" housing for students outside the grounds of the university.

The onset of World War II posed serious challenges to the university with regard to an increased demand for housing. In accomodating an influx of students engaged in specialized military training on campus, the university moved female students from Waldo and Snell (now Ballard Extension) Halls off campus to fraternity houses closed during the war and temporary housing near downtown Corvallis. This transfer also spurred the development of several cooperative houses for women under the management of Co-Resident Women Inc. Record student enrollments after the war, owing largely to veterans returning to attend college on the GI bill, further exacerbated the effects of the housing shortage. OSU responded to this crisis by bringing to campus a number of pre-fabricated buildings erected at military bases and arranged for temporary student housing to be offered at Camp Adair, 10 miles north of Corvallis.

The steady growth in student enrollment after the war prompted the university to construct nine new residence halls during a two decade period (1947-1967). Changing cultural expectations of university life in this era also compelled the university to re-examine some of it's longstanding housing policies. This re-evaluation resulted in the introduction of coeducational housing in 1967 and the elimination three years later of rules requiring sophomores and juniors to reside in campus housing, cooperatives, or fraternities.

Administratively, the management of campus housing was re-organized by the university in 1963. Functions overseen by the Director of Dormitories were divided up among two new offices: the Department of Housing and the Residence Programs Office. In 1973, these two new departments were consolidated under the management of a single office, the Department of University Housing and Dining Services.

Content DescriptionReturn to Top

The University Housing and Dining Services Records document the administration of campus housing at Oregon State University for 1930-2005, with the bulk of records representing the 1960s and 1970s. The records reflect major issues in housing policies including co-educational housing, campus security, alcohol use, and self-governance by residents.

Use of the CollectionReturn to Top

Preferred Citation

University Housing and Dining Services Records (RG 145), Oregon State University Archives, Corvallis, Oregon.

Administrative InformationReturn to Top


Detailed Description of the CollectionReturn to Top

Series I:  Correspondence, 1963-2005Return to Top

Primarily consisting of correspondence, Series I documents the general administration of campus residence halls and dormitories. Among the topics covered in these records include: co-educational housing implementation, resident assistant and head advisor staffing, policy and procedure development, campus security, special event planning, social and educational programs, residence hall judicial board, and summer session planning. This series also includes newspaper clippings, reports, staff directories, and surveys.

Container(s) Description Dates
Box
1
Black Student Union/Students for a Democratic Society
1969
5
Campus Parking
1973
1
Co-Educational Housing
2 folders
1967-1975
1
Conferences/Workshops
1977-1979
Box
1
Residence Hall Presidents Conference
1971-1972
5
Counseling Center
1972-1973
3
Dean of Students Office
1970-1973
Educational Programs
1970-1975
Box
1
Drug Use
1970
1
General
1971-1975
1
Television and Radio Programming
1971-1975
1
General
3 folders
1970-2004
1
Head Residents/Hall Presidents
1971-1975
1
Interfraternity and Panhellenic Councils
1974-1975
1
Oregon State System of Higher Education
1963-1972
1
Other University/College Residence Programs
1973-1974
Personnel
1970-1975
Box
1
Desk and Secretarial Staff
1973-1975
1
General
1970-1973
1
Residence Program Staff and Hall Officer Employee Lists
1971-1975
1
Policy and Procedure Development
1971-1975
1
Policy Review and Orientation Board
1971-1973
1
Professional Association Conferences/Workshops
1972-1973
1
Residence Hall Judicial Boards
1967-1973
1
Resident Assistants
4 folders
1970-1976
1
Room Reservation Department
1971-1975
3
Security
1972-1974
1
Social Programs and Activities
1971-1973
1
Special Events
1971-1975
Box
1
Beaver Open House
1975
1
Dad's and Mom's Weekends
1972
1
New Student Week
1971-1975
1
Steven Norton Memorial Library/Study Halls
1971-1973
1
Summer Session
1971-1975
1
Surveys
1971-2005
1
Telephone Services
1972-1975
1
Tutorial Program
1968-1975
1
University Archives
1970-1973
2
Visitation Policy Reviews and Changes
2 folders
1966-1975
2
Wyckoff Memorial Committee
1972

Series II:  Staff Meeting Minutes, 1961-1998Return to Top

Series II is made up of materials from various departmental and residence hall council staff meetings and consists of meeting minutes, reports, and correspondence.

Container(s) Description Dates
Box
2
All-Department Meetings
2 folders
1992-1998
2
Central Office Staff Meetings
3 folders
1973-1992
2
Department Leadership Team Meetings
2 folders
1992-1994
2
Desk Clerk Meetings
1991-1992
2
Head Resident Staff Meetings
1971-1975
2
Housing Programs Staff Meetings
1971-1973
2
Project Coordinating Group Meetings
1996-1997
2
Residence Hall Council Meeting Minutes
1970-1975
2
Unit Leader Meetings
4 folders
1994-1997

Series III:  University Housing Committee, 1971-1997Return to Top

Series III consists of records generated by the University Housing Committee and is made up of correspondence, meeting minutes and agendas, membership rosters, and statistical reports.

Container(s) Description Dates
Box
2
General
2 folders
1971-1980
3
General
6 folders
1981-1997

Series IV:  Reports and Studies, 1930-2003Return to Top

In addition to annual and biennial reports, Series IV contains survey summary reports, demographic statistical profiles, residence hall room occupancy reports, and studies concerning visitation policies.

Container(s) Description Dates
Box
3
Annual Reports
3 folders
1971/72-2002/03
3
Biennial Reports
1928/30-1968/70
3
The Case for Educational Inventiveness: An Address to the Association of College and University Housing Officers
Conference Paper
1972
5
A Comparative Summary of Board Costs Between OSU and other Colleges/Universities
1974
3
Contacts with Students Considering a Withdrawal
1973
3
Demographic Statistical Profile Reports
1971-1974
5
Demographic Statistical Profile Reports
1973-1974
3
Dorm Transfers Summary Report
1972
3
The Effects of Social Visitation on Academic Achievement of Residence Hall Students
Residence Programs Office Staff Papers series
1970
3
Percent of Student Population Occupying Various Types of Housing: 1963/64-1970/71
1970
3
Program for Quad Residence Halls
1972
5
Projected Income from Proposed 1974/75 Rates
1974
3
Proposed Experimental Program for Implementing and Evaluating a Central Administrative Hall in the McNary Complex
1972
3
Proposed Residence Hall Program Design and Structure
1963
3
A Re-Allocation of Responsibility for Residence Hall Control
Residence Programs Office Staff Papers series
1972
3
Remarks by Chancellor Roy E. Lieuallen on Responsibility and Accountability in American Higher Education
Residence Programs Office Staff Papers series
1970
3
Report to OSU from the Ad Hoc Committtee on General Education
1972
3
Requests for Exception to Housing Regulations-Summary Reports
1971
3
Residence Hall Facilities Survey
1972
3
Residence Hall Room Reservation/Occupancy Reports
1971-1973
3
Residential Life Needs Assessment Pilot Project
1994
3
Security Violations Report
1973
3
Seventeen Areas of Concern
Ad Hoc Committee on Student Housing report
1972
3
Student Analysis of Housing Department from a Business Management Perspective
1972
3
Survey Summary Reports
1966-1975
5
Survey Summary Reports
1975
3
Why Not Residence Halls
Association of College and University Housing Officers (ACUHO) conference paper
1972

Series V:  Residence Hall Files, 1945-1975Return to Top

The residence hall files in Series V reflect student governance of residence halls and dormitories. Consisting of annual reports, constitutions, correspondence, flyers, hall council meeting minutes and agendas, newspaper clippings, policy statements, and quarterly activity reports, this series contains records on both paper and microfilm.

Container(s) Description Dates
Box
3
Bloss Hall
1971-1974
3
Buxton Hall
1971-1974
3
Callahan Hall
1969-1975
3
Cauthorn Hall
1971-1974
3
Finley Hall
1969-1975
3
Hawley Hall
1971-1973
3
McNary Hall
1970-1975
3
Poling Hall
1971-1974
3
Sackett Hall
1966-1973
3
Snell Hall
1971-1974
Weatherford Hall
1945-1975
Box
4
General
1968-1975
Reel
3
Weatherford Hall Council Minutes
1959-1965
Reel
4
Hawley Club Minutes
Club for residents of the fourth floor of Weatherford Hall
1945-1950
4
West Hall
1970-1975
4
Wilson Hall
1970-1975

Series VI:  Policy and Procedure Statements, 1961-1975Return to Top

Series VI consists of policy and procedure statements covering guidelines and regulations of various activities in the residence halls such as alcohol use/purchase, bicycle security, fire drill/emergency evacuation, flammable materials, political activity and campaign flyer distribution.

Container(s) Description Dates
Box
4
Alcohol Use and Purchase Policies
undated
4
Bicycle Security Policy
1972
4
Discipline and Judicial Process Guidelines
undated
4
Emergency Procedures
1974
4
Establishment of Individual Priority and Reservation of Residence Hall Rooms
1971
4
Fire Drill/Emergency Evacuation
1974
4
Married Student Housing Policy
1961-1965
4
Occupancy Policy
1973
4
Open Flame and Flammable Materials Policy
1971
4
Peavy Arboretum Lodge Use
undated
4
Political Activity and Campaign Flyer Distribution Guidelines
1970-1975
4
Residence Hall Opening Day Procedures
undated
4
Residence Hall Roof Antennae
1973
4
Room Assignment Guidelines
1972
4
Transferring to Another Room
undated
4
Use of Guest Meal Passes
1971
4
Vacation and Quarterly Opening/Closing Procedures
1971-1975

Series VII:  Newspaper Clippings, 1972-1975Return to Top

Container(s): Box 4

The newspaper clippings in Series VII document housing policy changes, administrative re-organization, news items about resident assistants, residence hall construction, and campus reaction to the Nancy Wyckoff murder. The articles are clipped primarily from the Barometer, Corvallis Gazette-Times, and Oregonian.

Series VIII:  Publications, 1965-2004Return to Top

The publications in Series VIII include brochures, contract forms, flyers, food service menus, handbooks, and newsletters. In addition to general information about residence hall and cooperative student housing, this series contains student generated media that highlights residence hall life and culture.

Container(s) Description Dates
Brochures
1972-2004
Box
4
Conference Guest Housing and Dining Guides
2001
4
Conference Reservation and Sponsor's Guides
2000-2002
4
Cooperative Living Information
1965-1994
4
General Information
1981-2004
4
Married Student and Family Housing
1972-2000
Box
4
Cauthorn Hall Yearbook
2002
4
Flyers for Various Lectures, Presentations, Services
undated
4
Food Service Menus
1974-1975
4
Handbook/Planners
2000-2001
4
Housing Contract Forms
1973-1991
Newsletters
1971-2004
Box
4
Campus Living
1995-1998
4
The Cooperative
1994-1997
4
For Your Information (FYI)
1973
5
GDI
Residence Hall Council
1971
4
Housing Programs/Department Newsletter
1971-1972
6
Living and Learning
apx 16x20 in.
2004
4
Linchpin
1972-1974
6
The OSU Reporter
apx 16x20 in.
1974-1975
4
Potpourri
1972
4
The Resident
1974-1994
6
The Resident
apx 16x20 in.
1971-1973
6
Student Housing
apx 16x20 in.
1971-1973
4
The Perils of Pauline in Apartmentland: Leasing and Living Off-Campus
ca. 1975
6
Posters
apx 16x20 in.
1972-1975
4
Residence Hall Handbooks
4 folders
1966/67-2004/05
4
Residence Hall Information and Contracts
1993-2000
Student Residence Hall Newspapers
1971-1975
Box
4
Bloss Hall
1972-1974
4
Callahan Hall
undated
4
Callahan and McNary Halls
1971
4
Finley Hall
1972
4
McNary Hall
1974
4
Poling Hall
undated
4
Sackett Hall
1972-1975
4
Weatherford Hall
1971-1975
4
West Hall
1972-1973

Series IX:  Hawthorne Manor, 1948-1972Return to Top

Series IX relates to the administration of Hawthorne Manor and includes constitutions/bylaws, financial reports and ledgers, meeting minutes, newsletters, and tax records. Established as a men's housing cooperative in 1948, Hawthorne Manor occupied three different locations near campus before its closure in 1967.

Container(s) Description Dates
Box
5
Articles of Incorporation/Lease
1949-1962
4
Constitutions/Bylaws
1951-1966
4
Financial Reports and Ledgers
1948-1966
4
General
2 folders
1951-1972
4
Housing Meeting Minutes
2 folders
1956-1967
4
Newsletters
1962-1964
4
Tax Records
1950-1969
5
Tax Records
1950-1967

Series X:  General Subject Files, 1950-1971Return to Top

The general subject files in Series X document residence hall administration by student organizations (residence hall clubs and the Interdormitory Council) and university offices (Deans of Men and Women, University Housing Committee). Consisting of microfilmed records which include biennial reports, constitutions/bylaws, correspondence, handbooks, meeting minutes, newspaper clippings, publications, and statistical reports, this series covers administrative matters such as budgetary analysis, policy and procedure development, food service management, property leasing, and campus safety.

Container(s) Description Dates
Reel Folder
1 1
Advisors
1963-1965
1 2
Art Collection
1964
1 3
Biennial Reports
1964
1 4
Callahan Hall
1965
1 5
Cauthorn Hall
1959-1964
1 6
Dedications-Callahan, McNary, Wilson Halls
1964-1965
1 7
Disciplinary Actions
1963-1964
1 8
Hall Director Lists
1959-1965
1 9
Dorm Planning
1963-1965
1 10
Educational Program
1963-1964
1 11
Fire Drill Procedures
1961-1965
1 12
Food Service-Comments and Complaints
1964-1966
1 13
Freshman Club Minutes
1960
1 14
Graduate Assistants
1961-1965
1 15
Hawley Hall
1962-1965
1 16
Housing Committee
1962-1966
1 17
Housing Coordinator
1964
1 18
Housing Department Staff Meetings
1959-1965
1 19
McNary Hall
1963-1964
1 20
Dean Robert Chick
1963-1965
1 21
Alice F. Dalbey
Assistant Dean of Women
1964
1 22
Tom Murphy
Assistant Dean of Students
1964-1965
1 23
Mens Hall Residence Council
1956-1965
1 24
Miscellaneous Correspondence
1960-1964
1 25
New Student Program Committee
1964
1 26
Off-campus Housing Cost Comparisions
1961-1964
1 27
Physical Plant
1963-1964
1 28
Poling Hall
1958-1965
1 29
Dean Popovich
1961-1963
1 30
Riots and Disturbances
1963-1965
1 31
Women's Building Disturbance
1963
1 31
Sackett Hall Problems
1963
1 31
Rush Information
1964-1965
1 31
Interfraternity Council
1956-1961
1 32
Sackett Hall
1950-1965
1 33
Sackett Hall
1964-1965
1 34
Social Rules
1964-1965
1 35
Snell Hall
1965
1 35
Enrollment Figures in Dorms
1955-1963
1 36
Student Conduct Committee
1958-1962
1 37
Student Employment
1964-1965
1 38
Student Loan Policies and Application Information
1961-1962
1 39
Summer School
1961-1965
1 40
Residence Hall Survey Summary
1964
1 41
Waldo Hall Council
1963-1965
1 42
Weatherford Hall Council
1963-1965
1 44
Wilson Hall Residence Council
1964-1965
1 45
Interhall Council
1962-1966
1 45
Men's Residence Hall Council
1963-1964
2 1
Married Student and Singles Housing
1968-1969
2 2
Standards for Institutionally Owned Housing
1968
2 3
Student Telephone Long Distance Identification Log Book
1968-1969
2 4
Fee and Policy Memoranda
1968-1969
2 5
Residence Hall Manual
1969
2 6
List of Rates, Rules, and Policies
1968-1970
2 6
Residence Hall Employee Job Description
1968-1970
2 6
Food Service Cost Analysis
1968-1970
2 6
Summer Desk Clerk List
1968
2 7
Business Manager Policies and Plans
1968-1969
2 7
Student Conduct Committee
1968-1969
2 7
Housing Department Personnel Issues
Access to this folder prior to the year 2044 requires approval by University Archivist.
1968-1969
2 8
OSU Lease Agreements
1965-1968
2 9
Corvallis Chamber of Commerce
1968-1969
2 10
Civil Defense Activities
1967-1969
2 11
Dean of Administration
1968
2 12
Dean of Men-Dad's Weekend
1969
2 13
Dean of Students
1968-1969
2 14
Dean of Women
1968-1969
2 15
Sanitation Reports for Food Services and Residence Halls
1969
2 16
Police Report
1968
2 17
Housing Committee Actions
1968-1969
2 18
Thomas F. Adams
Director of Housing
1959-1971
2 19
John Jackson
Plant Supervisor for housing
1968-1969
2 20
Corvallis Chamber of Commerce
1967
2 21
Residence Hall Announcements, Newsletter, and Bulletin
1968-1969
2 22
Student Housing Committee
1968-1969