ORErg145.xml Guide to the University Housing and Dining Services Records 1930-2005 Oregon State University Housing and Dining Services Records Finding aid prepared by Karl McCreary. Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities. Oregon State University Libraries, University Archives 2005
121 The Valley Library Oregon State University Corvallis, OR 97331-4501 Phone: 541-737-2165 Email: archives@oregonstate.edu Web: http://osulibrary.oregonstate.edu/archives
Finding aid encoded by Karl McCreary. 2005 Finding aid written in English. Finding aid based on DACS ( Describing Archives: A Content Standard). Oregon State University Libraries, Special Collections & Archives Research Center University Archives
121 The Valley Library Oregon State University Corvallis, OR 97331-4501 Phone: 541-737-2165 Email: archives@oregonstate.edu Web: http://osulibrary.oregonstate.edu/archives
RG 145 Oregon State University. University Housing and Dining Services. University Housing and Dining Services Records 1930-2005 1959-1975 4.1 cubic feet 6 boxes, including 1 oversize box 4 microfilm reels The records of University Housing and Dining Services document the administration of campus housing residence halls and dormitories. In addition to the management of housing, these records also depict student life and culture on campus. Materials in English. Historical Note:

University Housing and Dining Services oversees the facilities, services, and programs to provide housing and dining services for residential students and other OSU community members. It was formed in 1973 by the merger of the Housing Department and the Residence Programs Office.

Student housing on campus first became available with the opening of Alpha Hall for women in 1889. Two years later, a second dormitory, Cauthorn Hall, was built to provide housing for both sexes. In total, the two dormitories accomodated 120 men and 50 women. Early administration of campus housing was managed by individual faculty members rather than a single centralized office. These faculty included John Horner, Margaret Snell, and Mark Dow McCallister. Admission into campus housing for men required membership in the dormitory's "club", which involved a separate fee as well as proof of the avoidance of tobacco and "profane language." For women, application for dormitory residence was coordinated through the Registrar's Office.

In 1922, in a move to centralize administration of the residence halls, the university created the Department of Dormitories. In addition to room reservation and the general management of student housing, the department was responsible for food service on campus both in the dorms and the Memorial Union. The new department worked closely with the Offices of the Dean of Women and Men in managing social activities and decorum in the dormitories. The role of the Deans in regulating student life in campus housing also extended to student governance through periodic and regular meetings with residence hall councils and presidents. Another new player in the housing mix to emerge in this period was the Student Housing Committee, which was entrusted with the task of reviewing, revising, and approving "suitable" housing for students outside the grounds of the university.

The onset of World War II posed serious challenges to the university with regard to an increased demand for housing. In accomodating an influx of students engaged in specialized military training on campus, the university moved female students from Waldo and Snell (now Ballard Extension) Halls off campus to fraternity houses closed during the war and temporary housing near downtown Corvallis. This transfer also spurred the development of several cooperative houses for women under the management of Co-Resident Women Inc. Record student enrollments after the war, owing largely to veterans returning to attend college on the GI bill, further exacerbated the effects of the housing shortage. OSU responded to this crisis by bringing to campus a number of pre-fabricated buildings erected at military bases and arranged for temporary student housing to be offered at Camp Adair, 10 miles north of Corvallis.

The steady growth in student enrollment after the war prompted the university to construct nine new residence halls during a two decade period (1947-1967). Changing cultural expectations of university life in this era also compelled the university to re-examine some of it's longstanding housing policies. This re-evaluation resulted in the introduction of coeducational housing in 1967 and the elimination three years later of rules requiring sophomores and juniors to reside in campus housing, cooperatives, or fraternities.

Administratively, the management of campus housing was re-organized by the university in 1963. Functions overseen by the Director of Dormitories were divided up among two new offices: the Department of Housing and the Residence Programs Office. In 1973, these two new departments were consolidated under the management of a single office, the Department of University Housing and Dining Services.

Campus Buildings Constructed for Use as Residence Halls and Dormitories 1889 Alpha Hall 1892 Cauthorn Hall (now Fairbanks Hall) 1907 Waldo Hall 1928 Weatherford Hall 1947 Sackett Hall 1957 Cauthorn Hall 1957 Poling Hall 1958 Snell Hall 1959 Hawley Hall 1960 West Hall 1961 Buxton Hall 1962 McNary Hall 1963 Callahan Hall 1966 Finley Hall 1972 Bloss Hall 2002 Halsell Hall

The University Housing and Dining Services Records document the administration of campus housing at Oregon State University for 1930-2005, with the bulk of records representing the 1960s and 1970s. The records reflect major issues in housing policies including co-educational housing, campus security, alcohol use, and self-governance by residents.

Organized into ten series: I. Correspondence; II. Staff Meeting Minutes; III. University Housing Committee; IV. Reports and Studies; V. Residence Hall Files; VI. Policy and Procedure Statements; VII. Newspaper Clippings; VIII. Publications; IX. Hawthorne Manor; and X. General Subject Files.

Collection is open for research. Access to some materials in Series X prior to the year 2044 requires approval by the University Archivist.

University Housing and Dining Services Records (RG 145), Oregon State University Archives, Corvallis, Oregon.

Transferred from University Housing and Dining Services in several accessions from 1968 through 2005.

Additions to the collection are expected.

Documentation pertaining to campus housing is also represented elsewhere in the holdings of the OSU Archives. Institutional records reflecting policy development, financing, and administration of residence halls can be found in the following record groups: the President's Office (RG 13), Finance and Administration (RG 131), Business Affairs Office (RG 17), Dean of Men (RG 134), Dean of Women (RG 57), Student Affairs (RG 102), and Associated Students of OSU (RG 11). Student life in residence halls is documented in the Poling Poling Hall Club (RG 36) and Cauthorn Club (RG 101) records. Architectural drawings and other materials relating to the construction and renovation of residence halls and dormitories can be found in the Facilities Services Records (RG 193). Archives' collections also include materials from housing cooperatives Azalea House, Co-Ed Cottage, and Co-Resident Women Inc. (RG 77).

Images of residence halls, cooperatives, and other types of student housing can be found in several photographic collections, including: Harriet's Collection, the Buildings Photograph Collection (P 16), Beaver Yearbook (P 3), Office of University Publications (P 94), Alumni Association (P 17), and Gwil Evans (P 82).

 Oregon State University. Dept. of Housing. Oregon State University. Residence Programs. Oregon State University. University Housing and Dining Services. Oregon State University. Dean of Men. Oregon State University. Dean of Women. Oregon State University. University Housing Committee. Oregon State University--Student housing. Oregon State College--Student housing. Hawthorne Manor (Oregon State University) Student housing--Oregon--Corvallis. Clubs--Oregon--Corvallis. Men--Oregon--Corvallis--Societies and clubs. Women--Oregon--Corvallis--Societies and clubs. College environment--Oregon--Corvallis. College students--Oregon--Corvallis. Student activities--Oregon--Corvallis. Housing, Cooperative--Oregon--Corvallis. Student government--Oregon--Corvallis. Students--Oregon--Corvallis--Social life and customs. Students--Crimes against--Oregon--Corvallis. Corvallis Colleges and Universities Student Life Women Series I Correspondence 1963-2005

Primarily consisting of correspondence, Series I documents the general administration of campus residence halls and dormitories. Among the topics covered in these records include: co-educational housing implementation, resident assistant and head advisor staffing, policy and procedure development, campus security, special event planning, social and educational programs, residence hall judicial board, and summer session planning. This series also includes newspaper clippings, reports, staff directories, and surveys.

 1 Black Student Union/Students for a Democratic Society 1969 5 Campus Parking 1973 1 Co-Educational Housing 1967-1975 2 folders 1 Conferences/Workshops 1977-1979 1 Residence Hall Presidents Conference 1971-1972 5 Counseling Center 1972-1973 3 Dean of Students Office 1970-1973 Educational Programs 1970-1975 1 Drug Use 1970 1 General 1971-1975 1 Television and Radio Programming 1971-1975 1 General 1970-2004 3 folders 1 Head Residents/Hall Presidents 1971-1975 1 Interfraternity and Panhellenic Councils 1974-1975 1 Oregon State System of Higher Education 1963-1972 1 Other University/College Residence Programs 1973-1974 Personnel 1970-1975 1 Desk and Secretarial Staff 1973-1975 1 General 1970-1973 1 Residence Program Staff and Hall Officer Employee Lists 1971-1975 1 Policy and Procedure Development 1971-1975 1 Policy Review and Orientation Board 1971-1973 1 Professional Association Conferences/Workshops 1972-1973 1 Residence Hall Judicial Boards 1967-1973 1 Resident Assistants 1970-1976 4 folders 1 Room Reservation Department 1971-1975 3 Security 1972-1974 1 Social Programs and Activities 1971-1973 1 Special Events 1971-1975 1 Beaver Open House 1975 1 Dad's and Mom's Weekends 1972 1 New Student Week 1971-1975 1 Steven Norton Memorial Library/Study Halls 1971-1973 1 Summer Session 1971-1975 1 Surveys 1971-2005 1 Telephone Services 1972-1975 1 Tutorial Program 1968-1975 1 University Archives 1970-1973 2 Visitation Policy Reviews and Changes 1966-1975 2 folders 2 Wyckoff Memorial Committee 1972 Series II Staff Meeting Minutes 1961-1998

Series II is made up of materials from various departmental and residence hall council staff meetings and consists of meeting minutes, reports, and correspondence.

 2 All-Department Meetings 1992-1998 2 folders 2 Central Office Staff Meetings 1973-1992 3 folders 2 Department Leadership Team Meetings 1992-1994 2 folders 2 Desk Clerk Meetings 1991-1992 2 Head Resident Staff Meetings 1971-1975 2 Housing Programs Staff Meetings 1971-1973 2 Project Coordinating Group Meetings 1996-1997 2 Residence Hall Council Meeting Minutes 1970-1975 2 Unit Leader Meetings 1994-1997 4 folders Series III University Housing Committee 1971-1997

Series III consists of records generated by the University Housing Committee and is made up of correspondence, meeting minutes and agendas, membership rosters, and statistical reports.

2 General 1971-1980 2 folders 3 General 1981-1997 6 folders Series IV Reports and Studies 1930-2003

In addition to annual and biennial reports, Series IV contains survey summary reports, demographic statistical profiles, residence hall room occupancy reports, and studies concerning visitation policies.

 3 Annual Reports 1971/72-2002/03 3 folders 3 Biennial Reports 1928/30-1968/70 3 The Case for Educational Inventiveness: An Address to the Association of College and University Housing Officers 1972

Conference Paper

 5 A Comparative Summary of Board Costs Between OSU and other Colleges/Universities 1974 3 Contacts with Students Considering a Withdrawal 1973 3 Demographic Statistical Profile Reports 1971-1974 5 Demographic Statistical Profile Reports 1973-1974 3 Dorm Transfers Summary Report 1972 3 The Effects of Social Visitation on Academic Achievement of Residence Hall Students 1970

Residence Programs Office Staff Papers series

 3 Percent of Student Population Occupying Various Types of Housing: 1963/64-1970/71 1970 3 Program for Quad Residence Halls 1972 5 Projected Income from Proposed 1974/75 Rates 1974 3 Proposed Experimental Program for Implementing and Evaluating a Central Administrative Hall in the McNary Complex 1972 3 Proposed Residence Hall Program Design and Structure 1963 3 A Re-Allocation of Responsibility for Residence Hall Control 1972

Residence Programs Office Staff Papers series

 3 Remarks by Chancellor Roy E. Lieuallen on Responsibility and Accountability in American Higher Education 1970

Residence Programs Office Staff Papers series

 3 Report to OSU from the Ad Hoc Committtee on General Education 1972 3 Requests for Exception to Housing Regulations-Summary Reports 1971 3 Residence Hall Facilities Survey 1972 3 Residence Hall Room Reservation/Occupancy Reports 1971-1973 3 Residential Life Needs Assessment Pilot Project 1994 3 Security Violations Report 1973 3 Seventeen Areas of Concern 1972

Ad Hoc Committee on Student Housing report

 3 Student Analysis of Housing Department from a Business Management Perspective 1972 3 Survey Summary Reports 1966-1975 5 Survey Summary Reports 1975 3 Why Not Residence Halls 1972

Association of College and University Housing Officers (ACUHO) conference paper

 Series V Residence Hall Files 1945-1975

The residence hall files in Series V reflect student governance of residence halls and dormitories. Consisting of annual reports, constitutions, correspondence, flyers, hall council meeting minutes and agendas, newspaper clippings, policy statements, and quarterly activity reports, this series contains records on both paper and microfilm.

3 Bloss Hall 1971-1974 3 Buxton Hall 1971-1974 3 Callahan Hall 1969-1975 3 Cauthorn Hall 1971-1974 3 Finley Hall 1969-1975 3 Hawley Hall 1971-1973 3 McNary Hall 1970-1975 3 Poling Hall 1971-1974 3 Sackett Hall 1966-1973 3 Snell Hall 1971-1974 Weatherford Hall 1945-1975 4 General 1968-1975 3 Weatherford Hall Council Minutes 1959-1965 4 Hawley Club Minutes 1945-1950

Club for residents of the fourth floor of Weatherford Hall

 4 West Hall 1970-1975 4 Wilson Hall 1970-1975 Series VI Policy and Procedure Statements 1961-1975

Series VI consists of policy and procedure statements covering guidelines and regulations of various activities in the residence halls such as alcohol use/purchase, bicycle security, fire drill/emergency evacuation, flammable materials, political activity and campaign flyer distribution.

4 Alcohol Use and Purchase Policies undated 4 Bicycle Security Policy 1972 4 Discipline and Judicial Process Guidelines undated 4 Emergency Procedures 1974 4 Establishment of Individual Priority and Reservation of Residence Hall Rooms 1971 4 Fire Drill/Emergency Evacuation 1974 4 Married Student Housing Policy 1961-1965 4 Occupancy Policy 1973 4 Open Flame and Flammable Materials Policy 1971 4 Peavy Arboretum Lodge Use undated 4 Political Activity and Campaign Flyer Distribution Guidelines 1970-1975 4 Residence Hall Opening Day Procedures undated 4 Residence Hall Roof Antennae 1973 4 Room Assignment Guidelines 1972 4 Transferring to Another Room undated 4 Use of Guest Meal Passes 1971 4 Vacation and Quarterly Opening/Closing Procedures 1971-1975 Series VII 4 Newspaper Clippings 1972-1975

The newspaper clippings in Series VII document housing policy changes, administrative re-organization, news items about resident assistants, residence hall construction, and campus reaction to the Nancy Wyckoff murder. The articles are clipped primarily from the Barometer, Corvallis Gazette-Times, and Oregonian.

 Series VIII Publications 1965-2004

The publications in Series VIII include brochures, contract forms, flyers, food service menus, handbooks, and newsletters. In addition to general information about residence hall and cooperative student housing, this series contains student generated media that highlights residence hall life and culture.

Brochures 1972-2004 4 Conference Guest Housing and Dining Guides 2001 4 Conference Reservation and Sponsor's Guides 2000-2002 4 Cooperative Living Information 1965-1994 4 General Information 1981-2004 4 Married Student and Family Housing 1972-2000 4 Cauthorn Hall Yearbook 2002 4 Flyers for Various Lectures, Presentations, Services undated 4 Food Service Menus 1974-1975 4 Handbook/Planners 2000-2001 4 Housing Contract Forms 1973-1991 Newsletters 1971-2004 4 Campus Living 1995-1998 4 The Cooperative 1994-1997 4 For Your Information (FYI) 1973 5 GDI 1971

Residence Hall Council

 4 Housing Programs/Department Newsletter 1971-1972 6 apx 16x20 in. Living and Learning 2004 4 Linchpin 1972-1974 6 apx 16x20 in. The OSU Reporter 1974-1975 4 Potpourri 1972 4 The Resident 1974-1994 6 apx 16x20 in. The Resident 1971-1973 6 apx 16x20 in. Student Housing 1971-1973 4 The Perils of Pauline in Apartmentland: Leasing and Living Off-Campus ca. 1975 6 apx 16x20 in. Posters 1972-1975 4 Residence Hall Handbooks 1966/67-2004/05 4 folders 4 Residence Hall Information and Contracts 1993-2000 Student Residence Hall Newspapers 1971-1975 4 Bloss Hall 1972-1974 4 Callahan Hall undated 4 Callahan and McNary Halls 1971 4 Finley Hall 1972 4 McNary Hall 1974 4 Poling Hall undated 4 Sackett Hall 1972-1975 4 Weatherford Hall 1971-1975 4 West Hall 1972-1973 Series IX Hawthorne Manor 1948-1972

Series IX relates to the administration of Hawthorne Manor and includes constitutions/bylaws, financial reports and ledgers, meeting minutes, newsletters, and tax records. Established as a men's housing cooperative in 1948, Hawthorne Manor occupied three different locations near campus before its closure in 1967.

 5 Articles of Incorporation/Lease 1949-1962 4 Constitutions/Bylaws 1951-1966 4 Financial Reports and Ledgers 1948-1966 4 General 1951-1972 2 folders 4 Housing Meeting Minutes 1956-1967 2 folders 4 Newsletters 1962-1964 4 Tax Records 1950-1969 5 Tax Records 1950-1967 Series X General Subject Files 1950-1971

The general subject files in Series X document residence hall administration by student organizations (residence hall clubs and the Interdormitory Council) and university offices (Deans of Men and Women, University Housing Committee). Consisting of microfilmed records which include biennial reports, constitutions/bylaws, correspondence, handbooks, meeting minutes, newspaper clippings, publications, and statistical reports, this series covers administrative matters such as budgetary analysis, policy and procedure development, food service management, property leasing, and campus safety.

1 1 Advisors 1963-1965 1 2 Art Collection 1964 1 3 Biennial Reports 1964 1 4 Callahan Hall 1965 1 5 Cauthorn Hall 1959-1964 1 6 Dedications-Callahan, McNary, Wilson Halls 1964-1965 1 7 Disciplinary Actions 1963-1964 1 8 Hall Director Lists 1959-1965 1 9 Dorm Planning 1963-1965 1 10 Educational Program 1963-1964 1 11 Fire Drill Procedures 1961-1965 1 12 Food Service-Comments and Complaints 1964-1966 1 13 Freshman Club Minutes 1960 1 14 Graduate Assistants 1961-1965 1 15 Hawley Hall 1962-1965 1 16 Housing Committee 1962-1966 1 17 Housing Coordinator 1964 1 18 Housing Department Staff Meetings 1959-1965 1 19 McNary Hall 1963-1964 1 20 Dean Robert Chick 1963-1965 1 21 Alice F. Dalbey 1964

Assistant Dean of Women

 1 22 Tom Murphy 1964-1965

Assistant Dean of Students

 1 23 Mens Hall Residence Council 1956-1965 1 24 Miscellaneous Correspondence 1960-1964 1 25 New Student Program Committee 1964 1 26 Off-campus Housing Cost Comparisions 1961-1964 1 27 Physical Plant 1963-1964 1 28 Poling Hall 1958-1965 1 29 Dean Popovich 1961-1963 1 30 Riots and Disturbances 1963-1965 1 31 Women's Building Disturbance 1963 1 31 Sackett Hall Problems 1963 1 31 Rush Information 1964-1965 1 31 Interfraternity Council 1956-1961 1 32 Sackett Hall 1950-1965 1 33 Sackett Hall 1964-1965 1 34 Social Rules 1964-1965 1 35 Snell Hall 1965 1 35 Enrollment Figures in Dorms 1955-1963 1 36 Student Conduct Committee 1958-1962 1 37 Student Employment 1964-1965 1 38 Student Loan Policies and Application Information 1961-1962 1 39 Summer School 1961-1965 1 40 Residence Hall Survey Summary 1964 1 41 Waldo Hall Council 1963-1965 1 42 Weatherford Hall Council 1963-1965 1 44 Wilson Hall Residence Council 1964-1965 1 45 Interhall Council 1962-1966 1 45 Men's Residence Hall Council 1963-1964 2 1 Married Student and Singles Housing 1968-1969 2 2 Standards for Institutionally Owned Housing 1968 2 3 Student Telephone Long Distance Identification Log Book 1968-1969 2 4 Fee and Policy Memoranda 1968-1969 2 5 Residence Hall Manual 1969 2 6 List of Rates, Rules, and Policies 1968-1970 2 6 Residence Hall Employee Job Description 1968-1970 2 6 Food Service Cost Analysis 1968-1970 2 6 Summer Desk Clerk List 1968 2 7 Business Manager Policies and Plans 1968-1969 2 7 Student Conduct Committee 1968-1969 2 7 Housing Department Personnel Issues 1968-1969

Access to this folder prior to the year 2044 requires approval by University Archivist.

 2 8 OSU Lease Agreements 1965-1968 2 9 Corvallis Chamber of Commerce 1968-1969 2 10 Civil Defense Activities 1967-1969 2 11 Dean of Administration 1968 2 12 Dean of Men-Dad's Weekend 1969 2 13 Dean of Students 1968-1969 2 14 Dean of Women 1968-1969 2 15 Sanitation Reports for Food Services and Residence Halls 1969 2 16 Police Report 1968 2 17 Housing Committee Actions 1968-1969 2 18 Thomas F. Adams 1959-1971

Director of Housing

 2 19 John Jackson 1968-1969

Plant Supervisor for housing

 2 20 Corvallis Chamber of Commerce 1967 2 21 Residence Hall Announcements, Newsletter, and Bulletin 1968-1969 2 22 Student Housing Committee 1968-1969