Memorial Union Program Council Records, 1964-2016  PDF

Overview of the Collection

Creator
Oregon State University. Memorial Union.
Title
Memorial Union Program Council Records
Dates
1964-2016 (inclusive)
2006-2015 (bulk)
Quantity
8.00 cubic feet, including 51 photographic prints, 2843 digital photographs, and 1 videotape, (9 boxes, including 3 oversize boxes)
8.38 Gbytes, (3228 files)
Collection Number
RG 275
Summary
The Memorial Union Program Council (MUPC) Records document the administration of this organization and its role in programming campus events. Primarily reflecting activities related to event coordination and publicity, this collection includes artifacts, budgetary documents, contracts, correspondence, digital files, flyers, handbooks, meeting minutes, photographs, posters, publications, reports, and scrapbooks. The MUPC was established in 1948.
Repository
Oregon State University Libraries, Special Collections and Archives Research Center
Special Collections and Archives Research Center
121 The Valley Library
Oregon State University
Corvallis OR
97331-4501
Telephone: 541-737-2075
Fax: 541-737-8674
scarc@oregonstate.edu
Access Restrictions

Collection is open for research.

Languages
English


Historical NoteReturn to Top

Formed in 1948 as the Memorial Union Activity Council, the Memorial Union Program Council (MUPC) has served as the university's primary body in the coordination of student programming and campus wide events. The organization is managed by a combination of student officers elected at large and volunteers. These members serve on committees that are responsible in planning the combination of ongoing and one time MUPC events that occur on campus every year.

Among the annual events coordinated by the MUPC have included Mom's Weekend, Dad's Weekend, Student Leadership Conferences, the Children's Holiday Party, and the Battle of the Bands.

In 2016, the administration of the MUPC was transferred from the Memorial Union to the Office of Student Leadership and Involvement. While the change did not alter the core function of the organization, the council had to be renamed and is now known as the OSU Program Council. Another change that year was the renaming of the OSU Mom's and Dad's Weekends to the OSU Fall and Spring Family Weekends. As a part of this change, the organization of these two annual events has become a collaborative effort between the OSU Program Council and the Office of New Student Programs and Family Outreach.

Content DescriptionReturn to Top

The Memorial Union Program Council (MUPC) Records document the administration of this organization and its role in programming campus events. These records were generated and assembled by the MUPC and include: artifacts, budgetary documents, contracts, correspondence, digital files, handbooks, flyers, meeting minutes, photographs, posters, publications, reports, scrapbooks, and a VHS videotape.

The primary focus of this collection is the coordination of events by the MUPC and the various processes involved in planning them-committee recommendations, budgetary management, staging logistics, publicity, and post event review. Materials illustrating these processes include correspondence, contracts, flyers, meeting minutes, posters, surveys, tickets, artifacts, and evaluation reports. Documentation of some of the events are depicted in photographs, moving images, and scrapbooks. 

Administrative activities reflected in these records include program and budget assessment, the publication of event planning guidelines, and policy reviews/updates in staff meetings.  These are featured in reports, handbooks, meeting minutes, and publications.

Use of the CollectionReturn to Top

Preferred Citation

Memorial Union Program Council Records (RG 275), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.

Administrative InformationReturn to Top


Detailed Description of the CollectionReturn to Top

Series 1:  Reports, 1985-2013Return to Top

Series 1 consists of reports compiled by MUPC staff that reflect assessment, budgeting, and activities during summer session. This series also contains digital files.

Container(s) Description Dates
Box/Folder
1.1
Assessment Reporting
2009-2010
1.2
Assessment Reporting
2012-2013
1.3
Budget Reporting
2004-2011
1.4
Summer Term Reports
1985-1989
Assessment Reporting
This folder is made up of 7 born digital files relating to an assessment of the Memorial Union. These files contain focus group questions, learning outcome statements, and a transcript of a group interview of Memorial Union staff. These files are available for viewing in the Reading Room.
2005-2006

Series 2:  Committees, 1989-2013Return to Top

Series 2 reflects the work of various Memorial Union Program Council committees and is made up of meeting minutes, notes, correspondence, check in sheets, and committee membership lists.

Container(s) Description Dates
Box/Folder
1.5
Community Relations and Traditions Committee
2013-2015
1.6
Entertainment and Recreation Committee
2012-2015
1.7
General
1989-2012
1.8
Holiday Decoration Celebration Committee
2005
1.9
Marketing Committee
1998-1999
1.10
Marketing Committee Notebook
1998-1999
1.11
Marketing and Social Media Committee
2012-2013
7.1
Marketing and Social Media Committee
2012
1.12
Marketing and Social Media Committee
2012-2015
1.13
Memorial Union Advisory Board
2013-2014
1.14
MUPC Inclusivity Committee
2011-2013
1.15
MUPC Weekly Committee Check In Sheets
2012-2013
1.16
Mom's and Dad's Weekend Planning Committee
2012
1.17
Mom's Weekend Fashion Show Committee
2009-2010
1.18
OSU Spirit, Holidays, and Special Events Committee
2012-2013

Series 3:  Staff Meetings, 1964-2013Return to Top

Series 3 consists of materials reflecting staff meetings and is made up of meeting minutes, agendas, notes, and memoranda.

Container(s) Description Dates
Box/Folder
1.19
Staff Meetings
1964-1965
1.20
Staff Meetings
1976-1980
1.21
Staff Meetings
2005-2013

Series 4:  Handbooks, 1977-2013Return to Top

Series 4 is made up of handbooks, guides, and binders of information assembled as a part of training orientations and reference for MUPC officers. In addition to policy and procedure guidelines, the handbooks also contain blank forms, evaluation reports, maps, and budget information.

Container(s) Description Dates
Box/Folder
1.22
Event Planning Guides
2004
1.23
Memorial Union Election Packets
1991-2010
1.24
MUPC Director Binder
2012
1.25
MUPC Director's Retreat Packet
2002
1.26 - 1.30
MUPC Handbooks for 1977-1978 thru 2004-2005
5 folders. Not all years represented, gap from 1989 through 2003.
1977-2004
1.31
MUPC Marketing Binder
1997-1999
1.32
MUPC Marketing Opportunities Guide
2013
1.33
MUPC Orientation Handbook
2012
2.1
MUPC Orientation Handbook
2013
2.2
MUPC Program Advisor Binder
2003-2006
2.3
Student Involvement Event Planning Guide
2001

Series 5:  Event Planning Files, 1986-2015Return to Top

Series 5 documents the planning and publicity of campus events and activities organized by the Memorial Union Program Council. These materials are made up of certificates, contracts, correspondence, event programs, flyers, posters, tickets, information packets, judging forms, meeting minutes, event summary reports, and stage passes. This series also contains digital files.

Container(s) Description Dates
Box/Folder
2.4
All-University Student Recognition and Awards Banquet
Includes correspondence regarding the Jo Anne Trow Woman of Distinction Award.
2002-2010
2.5
Battle of the Bands
2004-2008
2.6
Battle of the Bands/Flat Tail Music Festival
2009
2.7 - 2.10
Battle of the Bands/Flat Tail Music Festival
4 folders
2010
2.11 - 2.13
Battle of the Bands/Flat Tail Music Festival
3 folders
2011
2.14 - 2.17
Battle of the Bands/Flat Tail Music Festival
4 folders
2012
2.18 - 2.20
Battle of the Bands/Flat Tail Music Festival
3 folders
2013
3.1 - 3.2
Battle of the Bands/Dam Jam
2 folders.
2014
3.3
Battle of the Bands
2015
3.4
Battle of the DJs
2012
3.5
Battle of the DJs
2013
3.6
Battle of the DJs
2014
3.7
Benny Beaver's Birthday Bash
2012-2013
3.8
Campus Movie Fest
2009-2010
3.9
Campus Movie Fest
2011
3.10 - 3.17
Children's Holiday Party
8 folders.
2005-2014
8.1
Children's Holiday Party-Planning Notes
2013
3.18
Civil War Tee Shirt Sales
2010-2013
3.19
Connect Week Activities
2010-2012
3.20 - 3.31
Dad's Weekend
1993-2014
7.2
Dad's Weekend
2012
4.1
Homecoming Events
2006-2013
4.2 - 4.4
Leadership Conferences
2010-2013
4.5
Lounge Jam
2009
4.6
Martin Luther King (MLK III) Lecture
2006
4.7
MUPC Diversity Speaker Series
2010-2011
4.8
Men's Leadership Conferences
2006-2009
4.9
Mom's Weekend
Mom's Weekend Fashion Show
1988-1994
4.10 - 4.14
Mom's Weekend
Mom's Weekend Fashion Shows
1999-2001
4.15 - 4.16
Mom's Weekend
2 folders.
2006-2007
4.17 - 4.18
Mom's Weekend
2 folders.
2008
4.19 - 4.20
Mom's Weekend
2 folders.
2009
4.21 - 4.25
Mom's Weekend
5 folders.
2010
5.1
Mom's Weekend
2010
5.2 - 5.5
Mom's Weekend
4 folders.
2011
5.6 - 5.11
Mom's Weekend
6 folders.
2012
5.12 - 5.16
Mom's Weekend
5 folders.
2013
5.17 - 5.20
Mom's Weekend
4 folders.
2014
6.1
Mom's Weekend
2015
7.3
Mom's Weekend
1989-2014
6.2
Movie in the Quad
2012
6.3
Oregon's Birthday Celebrations
2013-2014
6.4 - 6.7
OSU Has Talent
2010-2014
7.4
Posters for Various Events
1985-2014
6.8
Renaissance Faire
2006-2007
6.9- 6.10
Snow in the Quad
2006-2011
6.11
Sponsorship For Events
2002-2010
6.12
Summer Session Noon Concerts
2011-2013
6.13
Taylor Mali and Poetry Slam For Poverty
2011
6.14
Tristan Taormino Lecture
2011
6.15
Valentine's Day Event
2013
6.16
Various Events
2005-2011
6.17 - 6.19
Western Wind-Up
2013-2015
7.5
Western Wind-Up
2013
6.20 -6.23
Women's Leadership Conference
4 folders. Nothing for years 1995 through 2000
1990-2009
Event Planning Files
This folder consists of 378 born digital files reflecting the planning and publicity of various MUPC events. These files include budgetary records, event summary reports, letter templates, posters, registration form blanks, and survey materials. These files are available for viewing in the Reading Room.
2002-2011

Series 6:  Publications, 1970-2016Return to Top

Series 6 is comprised of brochures, event calendars, and other media printed for distribution containing information on Memorial Union Program Council members and activities.

Container(s) Description Dates
Box/Folder
8.2
Event Calendars
1976-1987
6.24
Informational Brochures
1970-2016

Series 7:  Photographs, 2004-2012Return to Top

Series 7 is made up of photographic and digital images taken by Memorial Union Program Council staff that document various events organized by MUPC. These events include the Mom's Weekend Fashion Show, Battle of the Bands, and the Children's Holiday Party. In total, there are 46 photographic prints and 2843 digital photographs in this series.

Container(s) Description Dates
Box/Folder
6.25
Children's Holiday Party
2012
6.26
Renaissance Faire Vendor Booths
2004
Photographs
This folder contains 2843 digital photographs arranged in 22 folders. The images depict Mom's Weekend Fashion Shows and music festivals organized by the MUPC. These files are available for viewing in the Reading Room.
2006-2012

Series 8:  Scrapbooks, 1971-2011Return to Top

Series 7 consists of 3 scrapbooks assembled by the Memorial Union Program Council that contain newspaper clippings, photographs and posters documenting events organized by the MUPC and new stories about its members. There are 5 photographic prints in these scrapbooks.

Container(s) Description Dates
box-item
7.1
7.1: Scrapbook
1971
7.2
7.2: Scrapbook
1986
Box/Folder
6.27
Scrapbook
2011

Series 9:  Moving Images, 1995-2013Return to Top

Series 9 is made up of 1 VHS videotape and 4 digital files containing footage from events organized by the Memorial Union Program Council. Also included is a recording of student auditions for the "OSU Got Talent" competition and an informational video about serving in the MUPC.

Container(s) Description Dates
box-item
6.1
6.1: Mom's Weekend
VHS videotape
1995
2: MUPC-Choose Your Own Adventure!
A promotional film to publicize the activities of the MUPC. Video can be accessed here.
2010
3: "OSU Has Talent" Auditions
Student auditions for the 2013 "OSU Has Talent" contest. Video can be accessed here.
2013
4: Battle of the Bands
Footage from the 2013 Battle of the Bands. Video can be accessed here.
2013
5: Battle of the Bands and Flat Tail Music Festival
Footage from the Battle of the Bands and Flat Tail Music Festival. Video can be accessed here.
2012

Series 10:  Artifacts, 2012-2013Return to Top

Series 10 is comprised of artifacts created in the course of organizing and managing Memorial Union Program Council events. The items include a backstage pass on a lanyard, a customized portfolio for the Battle of the Bands Director, refrigerator magnets, and animal bag puppets used as craft models at the 2013 Children's Holiday Party.

Names and SubjectsReturn to Top

  • Subject Terms :
  • College students--Oregon--Corvallis.
  • Concerts--Oregon--Corvallis.
  • Student activities--Oregon--Corvallis.
  • Corporate Names :
  • Oregon State University. Memorial Union.
  • Form or Genre Terms :
  • Born digital.
  • Digital moving image formats.
  • Digital photographs.
  • Information artifacts.
  • Photographic prints.
  • Posters.
  • Scrapbooks.
  • Video recordings.