Montana Department of Social and Rehabilitation Services, Audit and Program Compliance Division records, 1972-1987

Overview of the Collection

Creator
Montana. Department of Social and Rehabilitation Services
Title
Montana Department of Social and Rehabilitation Services, Audit and Program Compliance Division records
Dates
1972-1987 (inclusive)
Quantity
3.4 linear ft
Collection Number
RS 495 (Formerly RS 449)
Summary
This collection is a sub-subgroup (former Division) of the Montana Department of Public Health and Human Services records. The Audit and Program Compliance Division formerly operated within the Department of Social and Rehabilitation Services, predecessor agency to DPHHS. Please see the primary finding aid for more Montana Department of Public Health and Human Services records. These Audit and Program Compliance Division records are comprised of correspondence, subject files, reports, and memos.
Repository
Montana Historical Society, Library & Archives
Montana Historical Society Research Center Archives
225 North Roberts
PO Box 201201
Helena MT
59620-1201
Telephone: 4064442681
Fax: 4064445297
mhslibrary@mt.gov
Access Restrictions

Collection open for research.

Languages
English
Sponsor
Funding for encoding this finding aid was provided through a grant awarded by the National Historical Publications and Records Commission (NHPRC)

Historical NoteReturn to Top

The Legislature established the Department of Public Welfare in 1937, consolidating state welfare activities. The Department was responsible for the administration of all forms of public assistance, including general relief programs and supervision of institutions caring for the dependent, delinquent, or mentally or physically handicapped. In 1971 the Department of Public Welfare was abolished and its functions assumed by the newly created Department of Social and Rehabilitation Services (SRS). The SRS assumed the functions of various state agencies, including functions pertaining to vocational rehabilitation and education; the Commission on Aging; and the Council on Human Resources. The SRS administered all forms of public assistance, child protection, and child welfare; gave consultant service to private institutions providing care for the needy, indigent, handicapped, or dependent; developed provisions for services to the blind; supervised county boards of public welfare; and administered all funds allotted for public welfare activities. State government reorganization in 1995 combined the SRS with portions of the Department of Health and Environmental Sciences to form the Department of Public Health and Human Services.

It was the duty of the Audit and Program Compliance division to ensure that assistance programs like Medicaid, Food Stamps, Aid to Families with Dependent Children (AFDC), and others were being properly utilized and implemented in Montana.

Content DescriptionReturn to Top

This collection is composed of five series.

Correspondence (1982-1987): Which contains various correspondence to and from the Program Integrity Bureau (PIB), Quality Control (QC) section, Surveillance/Utilization Review Supervisor (S/URS), and other miscellaneous correspondence related to assistance programs.

Variance (1982-1985): Which contains records on errors made in the disbursement of assistance funds for individual cases.

Subject Files (1973-1986): Which contains various records related to assistance programs.

Reports (1974-1981): Which contains Medicaid reports for each fiscal year from 1974-1981 and Public Assistance Statistics for 1980.

Memos (1972-1978): Which contains policy memos related to assistance programs.

Use of the CollectionReturn to Top

Restrictions on Use

Researchers must use collection in accordance with the policies of the Montana Historical Society Library & Archives. The Library & Archives does not necessarily hold copyright to all materials in the collection. In some cases permission for use may require additional authorization from the copyright owners. For more information contact an archivist.

Preferred Citation

Item description and date. Collection Title. Collection Number. Box and Folder numbers. Montana Historical Society Library & Archives, Helena, Montana.

Administrative InformationReturn to Top

Arrangement

This collection is arranged by series.

Location of Collection

43:6-1

Processing Note

In 2024, the various collections of the Montana Department of Public Health and Human Services were integrated under one collection identifier, RS 495, in order to help facilitate access, reduce redundancy in the Montana Historical Society catalog, and to follow best archival practices.

Collections from Montana Department of Public Health and Human Services' various Divisions and Bureaus that were previously treated as separate entities are now integrated into this collection, RS 495. Rather than reprocessing over 100 linear feet of DPHHS materials, MTHS staff decided to keep the past arrangement of those collections/finding aids, and provide access to them via links through the central finding aid. This decision has allowed the MTHS archival staff to maintain intellectual control over the collection, while removing the need to reprocess it. It also keeps State Agency finding aids at manageable sizes. Please read the scope and content note carefully to determine if this subgroup/sub-subgroup pertains to your research needs.

Acquisition Information

Acquisition information available upon request

Detailed Description of the CollectionReturn to Top

CorrespondenceReturn to Top

Container(s) Description Dates
Box/Folder
1/1
1978 Base Period
1983-1984
1/2
Aid to Families with Dependent Children (AFDC) Miscellaneous
1984-1985
1/3
Audit – Incoming Mail
1985-1987
1/4
Federal Correspondence
1982-1983
1/5
Federal Correspondence – Regarding Medical Quality Control Sample
1982-1983
1/6-7
Food Stamp – Miscellaneous
1985-1986
1/8
Fraud Miscellaneous
1983-1984
1/9
Medicaid Miscellaneous
1983-1985
1/10-21
Program Integrity Bureau (PIB)
1986
1/22
Program Integrity Bureau (PIB) – Incoming Mail
1985-1987
1/23-34
Quality Control (QC)
1986
1/35
Quality Control (QC) – Incoming Mail
1985-1987
1/36 - 2/2
Surveillance/Utilization Review Supervisor (S/URS)
1986
2/3
Surveillance/Utilization Review Supervisor (S/URS) – Incoming Mail
1985

VarianceReturn to Top

Container(s) Description Dates
Box/Folder
2/4-7
Aid to Families with Dependent Children (AFDC)
1982-1985
2/8
Claims Identification Differences
1982-1983
2/9-14
Food Stamps
1982-1985
2/13-17
Medical
1982-1984

Subject FilesReturn to Top

Container(s) Description Dates
Box/Folder
2/18
Contracts
1980-1984
2/19
Contracts
1986
2/20
Department of Health and Education and Welfare (HEW) – Action Transmittals
1974-1978
2/21
Fair Hearings
1980-1982
2/22
Food and Nutritional Services (FNS) – Automated Quality Control (QC) System
1982-1983
2/23
Food Stamp/Aid to Families of Dependent Children (AFDC) Quality Assurance Review
1986
2/24
Medicaid Management Information System (MMIS) Manual and Montana Medicaid System – Total Medicaid Payments
1980, 1982
2/25
Medicaid Quality Control (QC) Statistical Summary Computer Printouts
1983-1984
2/26
Medical Quality Control (QC) Report
1982
2/29
Miscellaneous Outputs
1982
2/28
United States Department of Agriculture (USDA) – Food and Nutritional Services (FNS) Notices
1973-1975

Reports Return to Top

Container(s) Description Dates
Box/Folder
3/1-11
Medicaid Reports
1974-1981
3/12-23
Public Assistance Statistics
1980
Container(s) Description Dates
Box/Folder
4/1-5
Policy Memos
1972-1978