Archives West Finding Aid
Table of Contents
Forestvale Cemetery Association records, 1890-1988
Overview of the Collection
- Creator
- Forestvale Cemetery Association (Helena, Mont.)
- Title
- Forestvale Cemetery Association records
- Dates
- 1890-1988 (inclusive)18901988
- Quantity
- 10 linear feet of shelf space
- Collection Number
- MC 240 (collection)
- Summary
- The Forestvale Cemetery Association operates a cemetery in Helena, Montana. Records (1890-1988) of the Association and its predecessor, the Helena Cemetery Association, include correspondence, financial records, legal documents, burial registers, minutes, maps, a card file, and lot books.
- Repository
-
Montana Historical Society, Library & Archives
Montana Historical Society Research Center Archives
225 North Roberts
PO Box 201201
Helena MT
59620-1201
Telephone: 4064442681
Fax: 4064445297
mhslibrary@mt.gov - Access Restrictions
-
Collection open for research. .
- Languages
- English
- Sponsor
- Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.
Historical NoteReturn to Top
The original Helena Cemetery Association was incorporated on June 11, 1887, by Andrew J. Fisk, Ansalem J. Davidson, William Muth, and others, in response to a lack of space available in existing cemeteries. A year later the Helena City Council appointed a committee to study the matter. In May 1890, after several years of considering various proposals for locations and facilities, F.R. Wallace, as trustee for the City of Helena, purchased the present site of the cemetery from Evan and Amelia Harris for $22,220. In August 1890 a second Helena Cemetery Association was incorporated by P.D. Grommon, John B. Clayberg, A.M. Thornburgh and E.C. Richards to acquire land; improve and beautify it; lay out and construct lots, roadways, and water systems; sell lots; and all other acts "connected with the maintenance and operation of a Cemetery..." The Association was incorporated for $250,000 and stockholders included many of the most prominent names in Helena society. One of the first acts of the new Association was to purchase the property for the cemetery from trustee F.R. Wallace, for "$1 and other valuable considerations" among which was the full $250,000 worth of capital stock. Wallace then transferred back to the Association $61,000 worth of stock to be sold as needed to finance improvements. One such improvement was a street railway to the site, constructed by Peter Winne. Under the leadership of Winne, who became President in December 1892, the association developed the site, installed a water system, planted trees and shrubs, and sold lots. A permanent Endowment Fund and a Perpetual Care and Improvement Fund were also established.
The Helena Cemetery was renamed the Forestvale Cemetery around 1901. The Helena Cemetery Association's corporate charter expired in 1910, but the affairs of the Association were never formally closed. The Association continued to meet until 1913. Secretary and Manager Henry Winter had by this time acquired, through direct ownership and proxies, control of over 99% of the stock. He assumed personal management of the property. In May 1918, in response to rapidly rising lot prices, poor maintenance, and accusations of mismanagement, William Muth and other trustees of the Permanent Care and Improvement Fund and Endowment Fund filed suit against Henry Winter and other trustees to force them to account for the funds. Muth and other lot owners and relatives of people buried in the cemetery met in June of 1919 to form a new association. They selected the name Forestvale Cemetery Association and proceeded to file a condemnation suit to force Winter to sell the property. The court eventually set the price at $35,000 and the property was conveyed to the Forestvale Cemetery Association. Over the years the endowment funds which were based on a percentage of the original lot purchase prices became inadequate to maintain the cemetery, which fell into serious disrepair.
In 1965 a concerted effort was made to clean up the grounds by removing excess trees and shrubs, improving the irrigation system, filling sunking plots, etc. However by the late 1980s the cemetery was again in poor condition. In a special election on April 2, 1991, School District #1 voted to fund a cemetery district to provide permanent upkeep by Lewis and Clark County.
Content DescriptionReturn to Top
Records. 1890-1988. 10 linear feet. Records of the Forestvale Cemetery Association, and its predecessor the Helena Cemetery Association, include correspondence (1891-1911, 1952-1988) regarding general operation of the Forestvale Cemetery, and with lot owners and relatives about burials and lot maintenance; court papers (1894-1978); financial records (1921-1982); legal documents (1890-1958) including abstracts of title, agreements, deeds, etc.; maps (1926-1981); minutes (1890-1913, 1919-1986); organizational records (1891-1986) including annual reports of corporations, bylaws, rules, certificate of incorporation, and miscellany; a subject file (1961-1964) on the sprinkler system; and miscellany (1890-1974). The miscellany series contains the real heart of the collection, consisting of burial index cards (1890s-1940s) including a section on Chinese burials, burial registers (1890-1971), a lot book (1890-1963), lot owner index cards (1890s-1940s), lot owners books (1890-1930), and miscellany. [Collection should be used in conjunction with the Forestvale Cemetery book compiled by the Lewis and Clark County Genealogical Society, in the catalogued Library Collection.]
Use of the CollectionReturn to Top
Restrictions on Use
Researchers must use collection in accordance with the policies of the Montana Historical Society. The Society does not necessarily hold copyright to all materials in the collection. In some cases permission for use may require additional authorization from the copyright owners. For more information contact an archivist.
Preferred Citation
Item description and date. Collection Title. Collection Number. Box and Folder numbers. Montana Historical Society Research Center, Archives, Helena, Montana.
Administrative InformationReturn to Top
Arrangement
Arranged by series. Some material housed in Archives Manuscript Volumes, Archives Map Case, and oversize boxes. See inventory below for more information.
Location of Collection
12:7-3Location of Collection
5:5-5 (oversize boxes 4, 5, 7)Location of Collection
5:8-5 (oversize boxes 23)Location of Collection
146:4-2 (volumes 1-4)Acquisition Information
Acquisition information available upon request
Processing Note
The Forestvale Cemetery Association records include materials in many forms, sizes, and shapes. In order to protect the often fragile records, bound volumes have been placed in boxes whenever possible. The bound volumes, index card boxes, and other odd-sized materials are arranged by series and alphabetically within each series. This results in many split runs of box/folder numbers in the typed inventory.
Detailed Description of the CollectionReturn to Top
The following section contains a detailed listing of the materials in the collection
Financial Records Return to Top
Container(s) | Description | Dates |
---|---|---|
Volume | ||
1 | Journal |
1970-1982 |
Miscellany Return to Top
Container(s) | Description | Dates |
---|---|---|
Volume | ||
2-3 | Burial registers, No. 1-2 (includes name of deceased,
place born, residence, date of death, cause of death, age of deceased, undertaker, lot
owner, lot and section, and remarks) |
1882-1930, 1930-1971 |
Miscellany Return to Top
Container(s) | Description | Dates |
---|---|---|
Volume | ||
4 | Deed book |
1909-1921 |
General Correspondence Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
1 / 1-15 | A-Z (primarily with lot owners and relatives
concerning burials, maintenance of lots, etc.) |
1957-1974 |
1 / 16-18 | Miscellaneous (re general operation of cemetery) |
1891-1911, 1952-1988 |
Court Papers Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
2 / 1 | In re "The Helena Cemetery Association" and the
Trustees of the "Permanent Care and Improvement Fund" and "Endowment Fund" of said
Association |
1925 |
2 / 2 | In the matter of I.O.O.F. Cemetery Association |
1969 |
2 / 3 | In the matter of the Estate of Velma Weiss Spurlock,
deceased |
1962 |
2 / 4 | In the matter of the Forestvale Endowment Fund |
1974 |
2 / 5 | Montana National Bank vs. George S. VanLaw, et al.
(re Helena Cemetery Association stock) |
1894 |
2 / 6 | Eileen E. Richey vs. ... The Endowment Funds of the
Forestvale Cemetery Association ... |
1978 |
Financial Records Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
2 / 7 | Accounts receivable [scattered] |
1964-1974 |
2 / 8 | Advance sales |
1965 |
2 / 9 | Audits |
1948-1960 |
2 / 10 | Bank books, cancelled checks, etc. [scattered] |
1961-1983 |
2 / 11 | Donations |
1987 |
2 / 12 | Employee earning statements |
1962-1963 |
2 / 13 | Employee timebook |
1973-1976 |
2 / 14-16 | Endowment Fund and Permanent Care and Improvement
Fund collections |
1921-1928, 1937-1945 |
2 / 17-19 | Financial reports of Trustees of the Endowment Fund,
Perpetual Care and Improvement Fund and John H. Shober Memorial Fund |
1936-1983 |
2 / 20-21 | Financial statements |
1924-1930, 1959-1988 |
3 / 1-3 | General ledger |
1929-1979 |
3 / 4 | Gross sales |
1929-1933 |
3 / 5 | Insurance policy |
1950 |
3 / 6 | Journal |
1927-1928 |
oversizebox-folder | ||
4 / 1 | General ledger [Oversize Box] |
1921-1929 |
4 / 2 | Journal [Oversize Box] |
1921-1927 |
4 / 3 | Journal [Oversize Box] |
1940-1941 |
5 / 1-3 | Journal [Oversize Box] |
1941-1970 |
5 / 4 | Monthly recapitulations and closing entries
[Oversize Box] |
1961-1963 |
Box/Folder | ||
6 / 1 | Promissory note |
1933 |
6 / 2 | Return of organization exempt from income tax RESTRICTED
|
1965-1982 |
6 / 3 | Trial balance sheets [scattered] |
1923-1934 |
6 / 4 | Miscellaneous |
undated |
Legal Documents Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
6 / 5 | Abstracts of title (includes many court papers re the
cases of Forestvale Cemetery Association against the Helena Cemetery Association and
Henry Winter) |
1890, 1931 |
6 / 6 | Agreements, deeds, mortgages |
1890-1941 |
6 / 7 | Conditional sale contracts: A-T |
1957-1958 |
Maps Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
6 / 8 | Improvements of the Forestvale Cemetery |
1926 |
Minutes Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
6 / 9 | Minute book: Helena Cemetery Association |
1890-1913 |
6 / 10 | Minute book: Forestvale Cemetery Association
(includes articles of incorporation, bylaws, financial statements, legal documents,
etc.) |
1934-1986 |
Organization Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
6 / 11-12 | Annual meetings (includes correspondence, notices,
agendas, proxies, and other material removed from minute book for preservation) |
1899-1913, 1936-1986 |
6 / 13 | Annual report of corporation |
1972, 1975 |
6 / 14 | Bylaws and rules |
1922 |
6 / 15 | Certificate of incorporation: Helena Cemetery
Association [typescript copy] |
1890 |
6 / 16 | Reports to trustees |
1957, 1964 |
6 / 17 | Miscellaneous |
1891-1898 |
Subject File Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
6 / 18 | Sprinkler system |
1961-1964 |
Miscellany Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
6 / 19 | Accident reports to Industrial Accident Board |
1958-1963 |
6 / 20 | Associate membership lists |
1958-1963 |
Minutes Return to Top
Container(s) | Description | Dates |
---|---|---|
oversizebox-folder | ||
7 / 1 | Minute book: Forestvale Cemetery Association
(includes articles of incorporation, bylaws, financial statements, legal documents,
etc.) |
1919-1934 |
Miscellany Return to Top
Container(s) | Description | Dates |
---|---|---|
cardbox | ||
8-15 | Burial index cards, A-Z, Chinese (includes name of
person buried, date of burial, lot number and location, lot book page number, lot
owners name) |
circa 1890-1949 |
Miscellany Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
16 / 1 | Burials in Woodlawn Section |
1884-1964 |
16 / 2 | Endowed lot owners list (includes money paid in) |
1923 |
16 / 3 | "Forestvale Cemetery: a cemetery is hallowed ground"
by M. Greenfield (re sale of land to Schroeder Brothers) |
1964 |
16 / 4 | Lot owners list (includes alphabetical list or
owners, list by cemetery area, and list of veterans) |
1908-1910 |
16 / 5 | Lot owners list (includes alphabetical list or
owners, with location of lot) |
undated |
16 / 6 | Lot owners list (lists unpaid accounts) |
1958-1974 |
16 / 7 | Masonic Home of Montana minutes (includes report of
Grand Lodge, A.F. and A.M. of Montana on proposed purchase of land for cemetery from
Forestvale Cemetery Association) |
1927 September 3 |
16 / 8 | Pamphlet on perpetual card fund |
undated |
Clippings Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
16 / 9 | Clippings (re original city council plans for
cemetery, cemetery improvements, etc.) |
1888, 1961-1965 |
Miscellany Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
17 / 22 | Lot owners index cards, A-Z (includes name of lot
owner, lot section and number, and record of burials in lot) |
circa 1890-1949 |
oversizebox-folder | ||
23 / 1 | Lot book (arranged by cemetery section and date of
sale; includes purchaser's name, price, payments made, and remarks) [Oversize Box] |
1890-1963 |
23 / 2 | Lot owners index (includes a few notations of burials
from the 1930s to the 1950s) [Oversize Box] |
1890-1930 |
Maps Return to Top
Container(s) | Description | Dates |
---|---|---|
Oversize Folder | ||
1 | Maps and drawings of Forestvale Cemetery
[Oversize: See Archives Map Case] |
1911, 1934, 1940, 1981, undated |
Names and SubjectsReturn to Top
Subject Terms
- Cemeteries--Montana
- Chinese--Montana
Corporate Names
- Forestvale Cemetery Association (Helena, Mont.) (creator)
Geographical Names
- Helena (Mont.)--Cemeteries
- Montana--Genealogy