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Boise Rotary Club Records, 1916-2019

Overview of the Collection

Title
Boise Rotary Club Records
Dates
1916-2019 (inclusive)
Quantity
17 linear feet, (25 boxes and 1 oversize folder)
Collection Number
MSS 138
Summary
Correspondence, minutes, reports, financial papers, newsletters and other records pertaining to the Rotary Club of Boise, Idaho.
Repository
Boise State University Library, Special Collections and Archives
Special Collections and Archives
1910 University Drive
Boise ID
83725
Telephone: 2084263990
archives@boisestate.edu
Access Restrictions

Collection is available for research. Some financial records may be restricted.

Languages
English
Sponsor
Funding for encoding this finding aid was provided, in part, by a grant from the National Endowment for the Humanities.
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Historical Note

Paul Harris founded the Rotary Club in the first decade of the twentieth century to bring together business people with varied background for social fellowship and community service. The first official Rotary Club meeting was on February 23, 1905, in Chicago, Illinois. Paul Harris promoted the idea outside of Chicago and by 1908 San Francisco became the hometown of the second Rotary Club. By 1910 there were 16 Clubs throughout the United States. That same year club representatives met in Chicago in August to form the National Association of Rotary Clubs. In 1912, Canada and England established clubs and the name changed to the International Association of Rotary Clubs. The Rotary convention of 1922 shortened the name to Rotary International, which has remained to the present.

The Boise Rotary Club formed in 1917 and the 320th club formed. The Boise Chamber of Commerce called an organizational meeting early in the year in which about fifteen businessmen attended. The first meeting of record occurred on March 29, 1917. Seventeen charter members were present and they established important committees. Future weekly meetings were set for lunch on Thursdays, which have remained constant throughout the club's history. A second meeting was on April 5, 1917, during which they installed the first officers, C.A. Barton as President, H.F. Lemp as Vice-Pres, R.R. Alexander as Secretary. During the Saturday evening banquet of April 28, 1917, at the Owyhee hotel, the Governor of District 14, Dr. R.C. Witherspoon, officially installed the officers of the new Boise Rotary club. More than 100 men from Boise, Salt Lake City and Portland attend the banquet. Portland Rotary Club President Charles E. Cochran presided. The first service obligation that the Boise Club accepted on June 7, 1917, was to raise $2200 for the Salvation Army.

Community service projects of the Boise club have included the Annual High school scholarships, the international student exchange program, Crime stoppers, a playground for handicapped youth, a soccer field, the young artist competition, and the annual Business Week.

With the increasing growth of Boise came the necessity of new Rotary Clubs. The Rotary formed second club on January 20, 1972. Since then two other clubs have been established in Boise to bring the total to four clubs. The Boise Rotary Club has maintained a membership over 200 since the 1960's.

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Content Description

The Boise Rotary Club Records contains records of the club, beginning with the formation of the organization in 1917 continuing through the present.

The Rotary Club is organized according to the policies and guidelines of Rotary International. The fiscal year of the Rotary Club runs July 1 through June 30. Officers are elected annually and serve for a one year period. The various service committees of the organization report directly to the board of directors.

See also the cataloged book, The World of Rotary, published by Rotary International in 1975.

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Use of the Collection

Preferred Citation

[item description], Boise Rotary Club Records, Box [number] Folder [number], Boise State University Special Collections and Archives.

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Administrative Information

Arrangement

The collection is organized into six series: 1. Administrative; 2. Financial; 3. Minutes; 4. Membership; 5. Programs, Events, and Grants; 6. Newsletters.

Acquisition Information

Gift of the Boise Rotary Club in November 1994 with additions in 1995, 2004, 2007, 2013, and 2023. The "History of the Boise Rotary Club" (1916-2012) was donated by Dr. Gerald H. Schroeder in 2013.

Separated Materials

Two books were removed from the collection and cataloged: History of District 542, by T. Earl Pardow, and Service is My Business, which is a publication of Rotary International. These two books can be located through the library's catalog. Also removed from the collection was a set of the annual convention year book of Rotary International.

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Detailed Description of the Collection

  • 1: Administrative

    The files in this box contain information about club activities, committee reports, secretary files and some budget reports.

    • Description: Monthly Reports
      Dates: 1917-1920
      Container: Box 1, Folder 1
    • Description: Semi-Annual Report
      Dates: 1969-1971
      Container: Box 1, Folder 2
    • Description: Semi-Annual Report
      Dates: 2004-2008
      Container: Box 1, Folder 15
    • Description: Annual Report
      Dates: 1964-2008
      Container: Box 1, Folder 3-14
    • Description: Annual Summary
      Dates: 2013-2016
      Container: Box 1, Folder 21
    • Description: Secretary's Files
      Dates: 1917-1973
      Container: Box 7
    • Description: Secretary's Files
      Dates: 1973-1986
      Container: Box 8
    • Description: Secretary's Files
      Dates: 1986-1989
      Container: Box 9
    • Description: District Conference
      Dates: 1927
      Container: Box 10, Folder 1
    • Description: District Conference
      Dates: 1931
      Container: Box 10, Folder 2-3
    • Description: District Conference
      Dates: 1935
      Container: Box 10, Folder 4-5
    • Description: District Conference
      Dates: 1941
      Container: Box 10, Folder 6
    • Description: District Conference
      Dates: 1945-1947
      Container: Box 10, Folder 7
    • Description: District Conference
      Dates: 1948
      Container: Box 10, Folder 8
    • Description: District Conference
      Dates: 1976
      Container: Box 10, Folder 9
    • Description: Other
      Container: Box 10, Folder 10
    • Description: Correspondence
      Dates: undated
      Container: Box 12, Folder 1
    • Description: Correspondence
      Dates: 1979-1996
      Container: Box 18
    • Description: Correspondence
      Dates: 2004-2008
      Container: Box 20, Folder 25-30
    • Description: Constitution and By-laws
      Container: Box 12, Folder 9
    • Description: Club Committees
      Dates: 1923-1932
      Container: Box 12, Folder 8
    • Description: Club Committees
      Dates: 2009-2011
      Container: Box 20, Folder 23
    • Description: Elections
      Dates: 1918-1948
      Container: Box 12, Folder 10
    • Description: Miscellaneous
      Container: Box 12, Folder 11
    • Description: Outline of Classifications
      Dates: 1937
      Container: Box 12, Folder 12
    • Description: "History of the Boise Rotary Club"

      Written by William L. Woolley and Dr. Gerald H. Schroeder.

      Dates: 1916-2018
      Container: Box 12, Folder 13
    • Description: Meeting Handouts
      Dates: 1995-2005
      Container: Box 1, Folder 18-20
    • Description: Boise Rotary Founding Fathers
      Dates: 2002
      Container: Box 19, Folder 8
    • Description: Club History for Charles Hummel Presentation
      Dates: 1997
      Container: Box 19, Folder 9
    • Description: Rotary Club History Committee
      Dates: 1992-1999
      Container: Box 19, Folder 15
    • Description: Rotary Club of Boise: The First 100 Years, 1917-2017 (two signed copies)
      Dates: 2017
      Container: Box 1, Folder 23
    • Description: Rotary 100 Celebration Program
      Dates: 2017
      Container: Box 1, Folder 24
    • Description: History of Rotary District 542 by T. Earl Pardoe
      Dates: 1966
      Container: Box 19, Folder 28
    • Description: President Stanley Burns
      Dates: 1980-1982
      Container: Box 19, Folder 29
    • Description: President Dirk Manley 2018-2019
      Dates: 2019
      Container: Box 19, Folder 30
  • 2: Financial

    This is a record of weekly deposits, amounts deposited, and in the early records, a record of individual amounts. The budget files contain spreadsheet style annual budgets. The income tax returns below are not complete for all the years indicated. The miscellaneous receipts are a varied collection of transactions, mostly 1940s, not organized in any manner.

    • Description: Bank Deposit Slips
      Dates: 1925-1950
      Container: Box 2, Folder 1-10
    • Description: Budget
      Dates: 1920-1989
      Container: Box 2, Folder 11-15
    • Description: Income Tax Returns
      Dates: 1969-1988
      Container: Box 3, Folder 1
    • Description: Income Tax Returns (Form 990)
      Dates: 1992-2017
      Container: Box 25, Folder 6-8
    • Description: Miscellaneous Receipts
      Container: Box 3, Folder 2-6
    • Description: Financial Records (closed)
      Dates: 1993-2017
      Container: Box 21-23
  • 3: Minutes

    These are bound pages of records of the meetings. Earlier pages contain minutes of both the Board of Directors as well as weekly club meetings. The minutes in box 5 are a collection of loose pages which appear to have come out of the bound books of the previous box. Box 6 contains a nearly complete record of the monthly Board of Directors meetings, some months are missing.

    • Description: Board Meeting Minutes
      Dates: 1920-1922
      Container: Box 4, Book 1
    • Description: Regular Club Meeting Minutes
      Dates: 1920-1922
      Container: Box 4, Book 1
    • Description: Board Meeting Minutes
      Dates: 1924-1950
      Container: Box 4, Book 2
    • Description: Regular Club Meeting Minutes
      Dates: 1924-1950
      Container: Box 4, Book 2
    • Description: Board of Directors
      Dates: 1917-1919
      Container: Box 5
    • Description: Board of Directors
      Dates: 1922-1924
      Container: Box 5
    • Description: Board of Directors
      Dates: 1982-2004
      Container: Box 6
    • Description: Board of Directors
      Dates: 2004-2009
      Container: Box 19, Folder 18-24
  • 4: Membership

    The Membership files contain a wide variety of information concerning the administration of the club. These files include correspondence, membership, and activities. Box 10 contains information related to the annual district conference. Box 11 contains a collection of annual address books of the members. It is a complete list of names and addresses of members and in later publications it also includes photos of each member.

    • Description: Roster of Members and Committees
      Dates: 1928-1989
      Container: Box 10, Folder 11
    • Description: Complete set of membership booklets from 1960-2004 except for the fiscal year 1990-1991.
      Dates: 1960-2008
      Container: Box 11
    • Description: Attendance Records
      Dates: 2005-2010
      Container: Box 1, Folder 16-17
    • Description: Attendance Records
      Dates: 2008-2009
    • Description: New Members
      Dates: 2005-2009
      Container: Box 20, Folder 31-34
    • Description: Obituaries
      Dates: 2014
      Container: Box 1, Folder 22
  • 5: Programs, Events, and Grants

    This box contains an assortment of records as listed on individual file folders.

  • 6: Newsletters

    This is a collection of the weekly newsletter printed by the Boise Club to keep members informed of weekly activities. This is a source of information related to functions and activities of the club. It includes records of who spoke at weekly meetings and what they talked about, names of visiting guests, and news items of significance to the club.

    • Description: The Boisetarian
      Dates: 1948-1961
      Container: Box 13
    • Description: The Boisetarian
      Dates: 1961-1977
      Container: Box 14
    • Description: The Boisetarian
      Dates: 1977-1989
      Container: Box 15
    • Description: The Boisetarian
      Dates: 1989-2008
      Container: Box 16
    • Description: The Boisetarian
      Dates: 2010-2017
      Container: Box 24
    • Description: The Boisetarian
      Dates: 2017-2018
      Container: Box 25, Folder 1-5
    • Description: Rotary International News
      Dates: 1917-1922
      Container: Box 16, Folder 1
    • Description: Rotary International Weekly Letter
      Dates: 1916-1921
      Container: Box 16, Folder 2-7
    • Description: Other Rotary Clubs
      Container: Box 16, Folder 8
    • Description: District 540 Newsletters
      Dates: 1981-1985
      Container: Box 16, Folder 9
    • Description: Special Edition of the North Side News, Jerome, ID. Coverage of the District 540 Conference, at Twin Falls
      Dates: 1982 June 17-19

Names and SubjectsReturn to Top

Subject Terms

  • Boise local history
  • Clubs
  • Social interaction

Geographical Names

  • Boise (Idaho)
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