Comptroller Subject Files, 1912-1991

Overview of the Collection

Creator
Seattle (Wash.). Comptroller's Office
Title
Comptroller Subject Files
Dates
1912-1991 (inclusive)
Quantity
8.4 cubic feet
Collection Number
1800-07
Repository
Seattle Municipal Archives
Seattle Municipal Archives
Office of the City Clerk
City of Seattle
PO Box 94728
98124-4728
Seattle, WA
Telephone: 2062337807
Fax: 2063869025
archives@seattle.gov
Access Restrictions

Records are open to the public.

Languages
English

Historical NoteReturn to Top

The Comptroller was responsible by City Charter for supervising the City's financial affairs including administration of the accounting system, payroll system, investments, and borrowing. The Office also maintained a general auditing function. The position of Comptroller was established by Charter in 1890 and was appointed by the Mayor. The 1896 City Charter designated the Comptroller the ex-officio City Clerk and made the position elective. A 1991 City Charter amendment abolished the positions of City Comptroller and City Treasurer and merged the two functions to create the Department of Finance in 1993. The City was served by just twelve Comptrollers during the office's 100 year existence: Chauncey W. Ferris, 1890-1892; J.M. Carson, 1892-1894; Will H. Parry, 1894-1900; Frank H. Paul, 1900-1902; John Riplinger, 1902-1906; Harry W. Carroll, 1906-1910 and 1912-1938; William Bothwell, 1910-1912; W.C. Thomas, 1938-1958; Carl G. Erlandson, 1958-1976; Edward L. Kidd, 1976-1979; Tim Hill, 1980-1985; and Norward J. Brooks, 1986-1992.

Content DescriptionReturn to Top

Correspondence, memoranda, reports, committee records, and studies related to the administration of City finances. Includes materials of the Debt Management Policy Advisory Committee, Investment Committee, data processing planning, financial systems planning, and audits. Also includes records related to the City Clerk's functions including election administration and processing of initiative petitions.

Use of the CollectionReturn to Top

Preferred Citation

[Item and date], Subject Files, Record Series 1800-07 Box [number], Folder [number]. Seattle Municipal Archives.

Administrative InformationReturn to Top

Detailed Description of the CollectionReturn to Top

Container(s) Description Dates
Box Folder
1 1 Auditing Committee 1988
1 2 Auditing Committee 1987
1 3 Auditing Committee 1986
1 4 Auditing Committee 1980
1 5 Auditing Committee 1981
1 6 Annual Audit Plan 1990
1 7 Auditing Committee 1989
1 8 Auditing Committee 1990
1 9 Central Service Cost Allocation Plan 1989
1 10 Central Service Cost Allocation Plan 1988
1 11 Central Service Cost Allocation Plan 1987
1 12 Central Service Cost Allocation Plan 1990
1 13 Central Service Cost Allocation Plan 1991
1 14 Data Processing Plan 1989-1991
1 15 Proposed Data Processing Plan 1988-1990
1 16 Executive Data Processing Policy Committee 1982
1 17 Executive Data Processing Policy Committee 1982
1 18 Executive Data Processing Policy Committee 1983
1 19 Executive Data Processing Policy Committee 1984
1 20 Executive Data Processing Policy Committee 1982
1 21 Executive Data Processing Policy Committee 1982
1 22 Internal Audits 1990
1 23 Annual Report 1986
1 24 Annual Report 1987
1 25 Annual Report 1988
1 26 Debt Management Policy Advisory Committee 1988
1 27 Debt Management Policy Advisory Committee 1988
1 28 Debt Management Policy Advisory Committee 1988
1 29 Debt Management Policy Advisory Committee Minutes 1987-1988
2 1 Debt Management Policy Advisory Committee 1989
2 2 Debt Management Policy Advisory Committee 1989
2 3 Debt Management Policy Advisory Committee, Solid Waste Utility Revenue Bonds Reports 1989
2 4 Debt Management Policy Advisory Committee 1989
2 5 Debt Management Policy Advisory Committee 1986-1987
2 6 Debt Management Policy Advisory Committee 1985-1987
2 7 Debt Management Policy Advisory Committee, Sewer System 1987
2 8 Debt Management Policy Advisory Committee 1987
2 9 Debt Management Policy Advisory Committee 1985-1986
2 10 Debt Management Policy Advisory Committee 1985-1986
2 11 Debt Management Policy Advisory Committee Structure 1986
2 12 Debt Management Policy Advisory Committee Structure 1985-1986
2 13 Debt Management Policy Advisory Committee Structure 1985-1987
2 14 Debt Management Policy Advisory Committee Structure 1987
2 15 Debt Management Policy Advisory Committee Minutes and Policies 1981-1982
2 16 Debt Management Policy Advisory Committee, Bond Counsel Selection Process 1989
2 17 Debt Management Policy Advisory Committee, Building Acquisition, Arctic, Alaska, Dexter Horton 1978-1988
2 18 Debt Management Policy Advisory Committee, Harborfront Levy 1988
2 19 Debt Management Policy Advisory Committee 1990
2 20 Debt Management Policy Advisory Committee 1989
2 21 Debt Management Policy Advisory Committee 1987
2 22 Debt Management Policy Advisory Committee 1989
3 1 Debt Management Policy Advisory Committee 1974-1975
3 2 Debt Management Policy Advisory Committee 1974-1975
3 3 Debt Management Policy Advisory Committee 1974-1975
3 4 Law Department 1988-1990
3 5 Office of Elections, General Correspondence 1988-1990
3 6 City Council Budget Correspondence 1937-1959
3 7 City Council 1949-1959
3 8 Municipal Art Commission 1958-1963
3 9 Lighting Department 1945-1956
3 10 Harbor Department 1937
3 11 Engineering Department 1935-1956
3 12 City Council Finance Committee 1950-1959
3 13 United States Government 1953-1957
3 14 Transit System 1945-1957
3 15 Public Appeals Board 1948
3 16 Elections, Proposed Recall of Mayor Uhlman 1974-1975
3 17 Freeholders 1965-1974
3 18 Freeholders 1914-1975
3 19 Freeholders, Newspaper Articles 1974
3 20 Freeholders, Board of (Proposed New Charter) 1974-1975
3 21 Verification of Signatures, Initiative No. 31 1988-1989
3 22 Initiative 34, Save Our Schools 1989
4 1 Initiative 34, Save Our Schools 1980-1989
4 2 Initiative 34, Save Our Schools 1989
4 3 Initiative 34, Save Our Schools 1989
4 4 Initiative 34, Save Our Schools 1989
4 5 Initiative Petitions 1974
4 6 Initiative Petitions 1974-1976
4 7 Investments 1982-1983
4 8 Investment Committee 1990-1992
4 9 Investment Committee 1989-1990
4 10 Investment Committee for Retirement System 1985-1986
4 11 Investment Committee 1986
4 12 Investment Committee 1986-1987
4 13 Investment Committee 1985-1986
4 14 Investment Correspondence undated
4 15 Investment Committee, Monthly Reports, Comptroller and Treasurer 1985-1988
4 16 Investment Committee 1987-1988
4 17 Investment Plan 1987-1988
4 18 Investment Committee, Quarterly Reports 1987-1997
4 19 Investment Committee, Agendas and Minutes 1988
4 20 Investments, Evaluation Report 1987-1988
4 21 Investment Committee, Monthly Reports 1988-1989
4 22 Investment Committee, Quarterly Reports 1988
4 23 Investment Plan 1987
4 24 Local Government Investment Pool 1986
4 25 Investment Policy Committee (Citizens Advisory Committee) 1986
4 26 Investments, Evaluation Report 1988
4 27 Investment Committee, Quarterly Report 1989
4 28 Investment Committee 1984-1985
4 29 Investment Committee, Monthly Reports 1989
4 30 Investment Plan 1989
5 1 Investment Committee, Agendas and Minutes 1988-1989
5 2 Investment Committee, Agendas and Minutes 1987
5 3 Investments, Evaluation Report 1986-1987
5 4 Investment Committee Work Program 1982-1984
5 5 Annual Investment Plan 1983-1984
5 6 Investment Committee 1983-1984
5 7 Policy Advisory Committee 1982-1983
5 8 Policy Advisory Committee 1982-1983
5 9 Public Disclosure 1982
5 10 Referendum Petition 1973
5 11 Scannell Project 1989-1990
5 12 Scannell Project 1988-1990
5 13 SFMS Project Status Reports 1990-1991
5 14 SFMS Project Status Reports 1990
5 15 SFMS Project Status Reports 1989
5 16 Transit Tax, Recommendation from Corporation Counsel 1970-1973
5 17 Corporation Counsel #117 1926-1936
5 18 Corporation Counsel #117 1937-1941
5 19 Corporation Counsel #117 1942-1945
5 20 Meat Inspection Fund Statements 1931-1939
5 21 Local Improvement Revolving Fund 1932-1945
5 22 Seattle Lighting Department 1934-1938
5 23 Fireman's Relief Pension Fund, Delinquent Property Tax Sales 1933-1943
5 24 Strom, Elmer, Case File, Fireman's Pension Fund 1934-1955
5 25 Police Relief and Pension Fund 1936-1944
5 26 Gasoline Pump Licenses, List 1939-1941
5 27 Operating Accounts and Payrolls: Diamond Tak and Transport, Inc. 1940
5 28 Fire Department, Federal Defense Public Works 1940-1942
5 29 Statement of Warrant Debt: General, Park, Library, Emergency Funds 1941-1943
5 30 Budget Correspondence and Revenue Estimates 1941-1973
6 1 Firemen's Relief and Pension Fund 1942-1945
6 2 Firemen's Relief and Pension Fund, Luther D. Bonner Case File 1942-1955
6 3 Drafts Concerning City Comptroller's Duties 1956
6 4 Sewer Utility Ledger Face 1957
6 5 Water Department Ledger Face 1958
6 6 Water Department Ledger Face 1958
6 7 Transit System Monthly Financial Reports 1958
6 8 Fire Department Pensioners Listing 1950
6 9 Carl G. Erlandson Personal Correspondence 1960-1965
6 10 City Elections 1948
6 11 City Elections 1946
6 12 City Elections 1945
6 13 City Elections 1944
6 14 City Elections 1943
6 15 City Elections 1942
6 16 City Elections 1941
6 17 City Elections 1940
6 18 City Elections 1939
6 19 City Elections 1938
6 20 City Elections 1936-1937
6 21 Integrated Financial System Correspondence 1973-1974
6 22 Integrated Financial System Correspondence 1975-1976
6 23 Comptroller's Office Transition Document 1981-1985
6 24 Comptroller's Office Transition Document 1985
6 25 Comptroller's Office Transition Document 1985
6 26 Data Processing 1975
6 27 Data Processing 1975
6 28 Data Processing 1975
6 29 Data Processing 1976
6 30 Data Processing 1976
6 31 Data Processing 1976
6 32 Finance Committee: Status of Data Processing Resolution 25379 1977
6 33 Data Processing 1977
6 34 Data Processing 1977
6 35 Data Processing 1977
7 1 Central Financial System Existing System Documentation (A) 1977
7 2 Central Financial System Existing System Documentation (B) 1977
7 3 Central Financial System Existing System Documentation (C-E) 1977
7 4 Central Financial System Existing System Documentation, Appendices 1977
7 5 Central Financial System Existing System Documentation, Appendices 1977
7 6 Central Financial System Existing System Documentation, Appendices 1977
7 7 Central Financial System Existing System Documentation, Appendices 1977
7 8 Data Processing 1979
7 9 Data Processing 1979
7 10 Audit Division 1981-1982
7 11 Financial Services 1982
7 12 Accounting Services 1982
7 13 Accounting Services 1982
7 14 System Services Division 1982
7 15 System Services Division 1982
7 16 Administration Division 1982
7 17 Administration Division 1982
7 18 Administration Division 1979-1982
7 19 Administration Division 1981-1982
8 1 Administration Division 1982
8 2 Administration Division 1982
8 3 Administration Division 1982
8 4 Investment Committee 1981-1982
8 5 Investment Committee 1981-1982
8 6 Investment Committee 1981-1982
8 7 Investment Committee 1981-1982
8 8 Investment Committee 1981-1982
8 9 City Clerk Division 1981-1982
8 10 Reorganization 1986
8 11 Accounting Services 1988
8 12 Bonds, 1-2-3 Bond Program 1988
8 13 City Council Correspondence 1988
8 14 Seattle Environmental Protection Agency and Rezones 1988
8 15 City Council Finance Committee, Galle Briefing 1988
8 16 Travel and Convention Report 1985
8 17 Travel and Convention Report 1984-1985
8 18 Staff Meetings 1988
8 19 Staff Meetings 1988
8 20 Annual City Audit (State Auditor) 1988-1989
8 21 Annual City Audit (State Auditor) 1987
8 22 Annual City Audit (State Auditor) 1986
8 23 Defense of Audit Division 1985-1987
8 24 Audit Division, Rufino Moraleja 1987-1988
8 25 West Seattle Bridge Audit 1987
9 1 West Seattle Bridge Audit 1986-1987
9 2 West Seattle Bridge Audit 1986
9 3 Budget 1987-1989
9 4 Budget Letter, Council Appeal 1987
9 5 Investment Reports, Comptroller 1990
9 6 Investment Reports, Treasurer 1990
9 7 Investment Reports, Treasurer 1989
9 8 Investment Reports, Comptroller 1989
9 9 Investment Reports, Comptroller 1988
9 10 Investment Reports, Treasurer 1988
9 11 Investment Reports 1987
9 12 Record of Securities 1912

Names and SubjectsReturn to Top

Subject Terms

  • Auditing--Washington (State)--Seattle
  • Civil defense--Washington (State)--Seattle
  • Data processing--Washington (State)--Seattle
  • Elections--Washington (State)--Seattle
  • Financial management--Washington (State)--Seattle
  • Fireman's Relief and Pension Fund
  • Initiatives in local government--Washington (State)--Seattle
  • Meat inspection--Washington (State)--Seattle
  • Public investments--Washington (State)--Seattle
  • Public records--Washington (State)--Seattle

Corporate Names

  • Seattle (Wash.). Comptroller's Office
  • Seattle (Wash.). Municipal Art Commission
  • Seattle (Wash.). Auditing Committee
  • Seattle (Wash.). Board of Appeals
  • Seattle (Wash.). Board of Freeholders
  • Seattle (Wash.). City Council. Budget Committee
  • Seattle (Wash.). Debt Management Policy Advisory Committee
  • Seattle (Wash.). Investment Committee

Geographical Names

  • Seattle (Wash.)


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