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Willamette University Business records, 1855-1962

Overview of the Collection

Creator
Willamette University
Title
Willamette University Business records
Dates
1855-1962 (inclusive)
Quantity
12 linear feet, (32 boxes)
Collection Number
WUA098
Summary
The Willamette University Business records contain documents pertaining to the financial operations and real estate of the university since 1855, including correspondence, receipts, ledgers, reports, financial statements, deeds, and mortgages.
Repository
Willamette University Archives and Special Collections
Archives and Special Collections
Mark O. Hatfield Library
900 State Street
Salem, OR
97301
Telephone: 5033706866
Fax: 5033706141
archives@willamette.edu
Access Restrictions

Historical materials in this collection are open to researchers. Records created after 1960 are closed pending processing and in accordance with University policy.

Languages
English
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Historical Note

The business records of Willamette University have been managed by a number of different individuals, groups, and offices under different designations over the course the institution's history. For much of the University's first hundred years, management of the University's finances fell directly to the officers of the Board of Trustees, particularly the president and secretary. With the establishment of a Registrar for the University in the early 20th century, the person in that position also handled much of the day-to-day operational business on behalf of the University's president and the board.

The Willamette University Board of Trustees (the "Board") was formed by an act of the Council of the Territorial Legislature on January 1, 1853. In its early days, the Board was held responsible for augmenting the University endowment, disciplining the student body, conferring degrees, and generating collegiate courses of study. Over time the Board's duties have become less intimately related to student activity and academics, and can now be more accurately described as pertaining to general oversight of University affairs including, but not limited to, policy creation and development of University resources.

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Content Description

The Willamette University Business records consist of correspondence, receipts, ledgers, reports, deeds, and mortgages related to the University and its operations.

Among the correspondence of this collection are requests for donations, and letters of remittance that help document the University's financial difficulties throughout the early decades and at the turn of the 20th century. Additional topics of interest include annual reports, faculty appointments, and admission inquiry. Reports and correspondence include materials from James T. Matthews (1864-1942), John W. Reynolds (1875-1942), as well as Presidents Willis Chatman Hawley (1864-1941) and John Hamline Coleman (1847-1914).

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Use of the Collection

Restrictions on Use

Library acts as "fair use" reproduction agent.

For further information, see the section on copyright in the Regulations and Procedures of the Willamette University Archives and Special Collections.

Copyright Information: Before material from collections at Willamette University Archives and Special Collections may be quoted in print, or otherwise reproduced, in whole or in part, in any publication, permission must be obtained from (1) the owner of the physical property, and (2) the holder of the copyright. It is the particular responsibility of the researcher to obtain both sets of permission. Persons wishing to quote from materials in any collections held by University Archives and Special Collections should consult the University Archivist. Reproduction of any item must contain a complete citation to the original.

Preferred Citation

[Identification of item], Willamette University Business records, Archives and Special Collections, Mark O. Hatfield Library, Willamette University.

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Administrative Information

Arrangement

Materials are arranged into two groups. Historical materials are considered to be documents and records created prior to 1960 and not governed by a retention schedule. These materials are arranged into three series: Correspondence, Financial Records, and Property Records. Where possible, original order was maintained but in the majority of cases the documents and records had not been retained in original order and have been grouped by type and arranged chronologically within the series.

Boxes 18 and 30 originally comprised the Willamette University Board of Trustees records but were re-processed as part of this collection when the similarity of the records was recognized.

Records created after 1960 are retained and arranged according to the retention schedule for Accounting and Financial Affairs and retain original order where possible.

Location of Collection

Mark O. Hatfield Library

Related Materials

For additional material related to the University's early history, please also see the Willamette University Office of the President records, the Willamette University and Northwest collection, the Willamette University Publications collection, and the Robert M. Gatke "Chronicles of Willamette" Research collection.

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Detailed Description of the Collection

Names and SubjectsReturn to Top

Subject Terms

  • Educational fund raising
  • Methodist Church--Education
  • Universities and colleges--United States--Finance
  • journals (accounts)

Personal Names

  • Benedict, Edith E.
  • Bishop, C. P. (Charles Pleasant), 1854-1941
  • Booth, Robert A.
  • Coleman, John H. (John Hamline), 1847-1914
  • Dyar, L. S. (Leroy S.)
  • Gatch, T. M. (Thomas Milton)
  • Hawley, Willis C. (Willis Chatman), 1864-1941
  • Lambert, Charles Edward
  • McCall, W. H.
  • Odell, W. H., 1830-1922
  • Parson, John
  • Reynolds, John W., 1875-1942
  • Smith, A. M. (Amedee M.)
  • Van Scoy, Thomas, 1848-1901
  • Waller, Alvan F., 1808-
  • Whitaker, George, 1836-1917

Corporate Names

  • Willamette University. Board of Trustees
  • Willamette University. Office of the Registrar

Form or Genre Terms

  • correspondence
  • deeds
  • ledgers (account books)
  • mortgages
  • receipts (financial records)

Finding aid processed by Amber J. D'Ambrosio.
2018

CC Attribution
This work is licensed under a Creative Commons Attribution 4.0 International License.

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