Archives West Finding Aid
Table of Contents
Association of Office Professionals Records, 1961-2008
Overview of the Collection
- Creator
- Oregon State University. Association of Office Professionals.
- Title
- Association of Office Professionals Records
- Dates
- 1961-2008 (inclusive)19612008
1970-2003 (bulk)19702003 - Quantity
-
2.6 cubic feet, including 8
photographs and 1 CD, (4 boxes,
including 1 oversize box)
16 document files, (10.5 MBytes) - Collection Number
- MSS AOP
- Summary
- The Association of Office Professionals (AOP) Records document the membership and programs of the organization for office personnel at Oregon State University. The records include constitutions and bylaws, membership lists, newsletters and publications, board records, and scrapbooks. The Association of Office Professionals was established in 1961 as the Oregon State University chapter of the Oregon Association of Educational Secretaries. In 1977, the chapter became the Office Personnel Association (OPA) and, in 2004, the name was changed to Association of Office Professionals.
- Repository
-
Oregon State University Libraries, Special Collections and Archives Research Center
Special Collections and Archives Research Center
121 The Valley Library
Oregon State University
Corvallis OR
97331-4501
Telephone: 5417372075
Fax: 5417378674
scarc@oregonstate.edu - Access Restrictions
-
Collection is open for research.
- Languages
- English
Historical NoteReturn to Top
The Association of Office Professionals was established at Oregon State University (OSU) in 1961 as the OSU Chapter of the Oregon Association of Educational Secretaries and was an affiliate of the National Association of Educational Secretaries; its purpose was to formulate standards and principles for campus office personnel, unite those similarly interested, and act as an information clearinghouse. In 1977, the name of the organization was changed to the Office Personnel Association (OPA) to better reflect the composition and purpose of the organization. In 2004, the organization became the Association of Office Professionals (AOP).
The Association is dedicated to fostering awareness, excellence, and professionalism for office personnel at Oregon State University. AOP hosts guest speakers at its monthly meetings; sponsors workshops and seminars for its members; recognizes OSU employees for excellence in performance, service, and leadership with monthly and annual awards; and awards scholarships to OSU students.
Content DescriptionReturn to Top
The Association of Office Professionals (AOP) Records document the membership and programs of the Association. The records include constitutions and bylaws, lists of members and officers, board records, newsletters and publications, and scrapbooks. The collection includes substantive materials pertaining to the Association's scholarship for OSU students; the "Member of the Year", "Boss of the Year", and monthly merit awards; and seminars, workshops, and conferences offered by the organization. The collection documents the changing role of office workers, many of whom are women, at Oregon State University from the early 1960s through the early 2000s.
The scrapbooks include several color snapshots of programs and events in the 1970s. The records include Scholarship Committee documents in electronic form.
Use of the CollectionReturn to Top
Preferred Citation
Association of Office Professionals Records, Oregon State University Special Collections & Archives Research Center, Corvallis, Oregon.
Administrative InformationReturn to Top
Arrangement
The Association of Office Professionals Records are arranged in 11 series: I. Constitution and Bylaws, 1961-1998; II. Membership Lists, 1962-2001; III. Board Records, 1962-2002; IV. Newsletters and General Information, 1961-2007; V. Projects and Activities, 1965-2006; VI. Nominations and Elections, 1964-2003; VII. Financial Records, 1977-2004; VIII. Certificates, 1963-1979; IX. General Correspondence and Publications, 1971-2008; X. Contracts, 1983-1988; and XI. Scrapbooks, 1974-1978.
Acquisition Information
The records were transferred to the University Archives in multiple accessions between 1993 and 2010.
Future Additions
Additions to the collection are expected.
Related Materials
Additional materials pertaining to the Association are available in the Memorabilia Collection. The Special Collections & Archives Research Center holdings also include the records of the Oregon State University Management Association.
Detailed Description of the CollectionReturn to Top
Series I: Constitution and Bylaws, 1961-1998Return to Top
Container(s): Box 1
Series I consists of the constitution and bylaws that govern the organization as well as draft changes and correspondence pertaining to modifications.
Series II: Membership Lists, 1962-2001Return to Top
Container(s): Box 1
Series II consists of lists of members of the organization as well as officers and board members and committee chairs and membership. Annual invitations to the campus community to join the organzation and membership brochures are also included.
Series III: Board Records, 1962-2002Return to Top
Series III documents the leadership of the organization by the officers and Executive Board and consists of minutes, correspondence to members, and related materials.
Container(s) | Description | Dates |
---|---|---|
Box | ||
1 | Board Minutes and Related Materials 8 folders
|
1962-2002 |
1 | Chairman of the Board Notebook |
1975-1976 |
Series IV: Newsletters and General Information, 1961-2007Return to Top
Series IV consists of monthly newsletters of the organization, program announcements, and other information distributed to members and the campus community. Duplicate copies of newsletters from the 1970s through 1990s are included.
Container(s) | Description | Dates |
---|---|---|
Box | ||
1 | Oregon Association of Educational Secretaries (OAES) - OSU
Chapter 5 folders
|
1961-1976 |
1-2 | Office Personnel Association (OPA) 11 folders
|
1976-2003 |
2 | Association of Office Professionals (AOP) |
2004-2007 |
Series V: Projects and Activities, 1965-2006Return to Top
Series V documents the major activities of the organization, especially seminars and workshops; awards for members and for "Boss of the Year"; and scholarships for OSU students. This series also includes committee records for the Professional Development, Newsletter, Publicity, and Scholarship Committees.
Container(s) | Description | Dates |
---|---|---|
Box | ||
2 | OPA Scholarship 2 folders
|
1967-1987 |
2 | Scholarship Records 2 folders
|
1965-1997 |
Seminars, Workshops and
Forums |
1974-1997 | |
Box | ||
2 | 1974-1987 | |
2 | Spring 1988 Seminar |
May 26, 1988 |
2 | 1988-1990 | |
2 | Conference and Workshop Materials |
1977-1997 |
Box | ||
2 | "Boss of the Year" Award 2 folders
|
1972-2003 |
2 | "Member of the Year" Award 2 folders
|
1986-2003 |
2 | Award Announcements |
2000-2001 |
2 | Award Nominations
Nomination packets for Virginia (Ginny) Domka for Member of the Year
and Michael Henthorne for Boss of the Year.
|
2004 |
2 | Bosses Luncheon/ Awards Luncheon |
1979-1990 |
2 | Monthly Merit Awards 2 folders
|
1991-1997 |
2 | Craft Fair |
November 1982 |
2 | OPA Cookbook |
November 1982 |
2 | Magic Show |
March 17, 1983 |
2 | Ombudsman |
1988-1990 |
2 | Speeches at University Day |
1986-1988 |
2 | University Day Address |
1992 |
2 | Brown Bags and Tours |
1992-1997 |
Committees |
1968-2006 | |
Box | ||
2 | Professional Development Committee |
1993-1997 |
2 | Newsletter Committee |
1977 |
2 | Publicity Committee |
1968 |
2 | Scholarship Committee Documents
CD with 16 files (*.doc and *.xls formats); 10.5 Mbytes.
|
2005-2006 |
Series VI: Nominations and Elections, 1964-2003Return to Top
Container(s): Box 2
Series VI documents the election of officers for the organization and includes nominating committee reports, sample ballots, candidate statements and profiles, and election results.
Series VII: Financial Records, 1977-2004Return to Top
Series VII documents the finances of the organization and includes budgets, financial statements of income and expenses, and audit reports.
Container(s) | Description | Dates |
---|---|---|
Box | ||
2 | Financial Reports and Statements 2 folders
|
1977-1993 |
2 | Financial Statements |
1993-2004 |
2 | Budgetary Materials |
1988-2002 |
2 | Auditor's Reports |
1987-1989 |
Series VIII: Certificates, 1963-1979Return to Top
Container(s): Box 3
Series VIII consists of certificates of affiliation with the National Association of Educational Secretaries and the Oregon Association of Educational Secretaries.
Series IX: General Correspondence and Publications, 1971-2008Return to Top
Series IX consists of general correspondence with members, memoranda and announcements, brochures, flyers, and programs documenting the administration, programs, and activities of the OSU Chapter of the Oregon Association of Educational Secretaries (OAES), the Office Personnel Association (OPA), and the Association of Office Professionals (AOP).
Container(s) | Description | Dates |
---|---|---|
Box | ||
3 | Correspondence, Memos, Flyers, and Announcements 3 folders
|
1971-1990 |
3 | Correspondence |
1985-2001 |
3 | General Information Brochures |
1988-2003 |
3 | Annual Conference Brochures |
1992-2001 |
3 | Award Luncheon Brochures and Programs |
1986-2004 |
3 | Announcements |
2008 |
Series X: Contracts, 1983-1988Return to Top
Container(s): Box 3
Series X consists of a blank speaking engagement agreement, a 1983 contract with a performer (magician), and correspondence regarding monetary awards to members of the organization.
Series XI: Scrapbooks, 1974-1978Return to Top
Container(s): Box 4
Series XI consists of two scrapbooks documenting the programs and activities of the organization in 1974-1975 and 1977-1978. The 1974-1975 scrapbook includes clippings, brochures, programs, announcements, and correspondence for the OSU Chapter of the Oregon Association of Educational Secretaries (OAES). The 1977-1978 scrapbook includes clippings, certificates, newsletters, programs, brochures, and photographs for the Office Personnel Association (OPA). The photographs include 7 color snapshots of programs and events and one b/w photograph of Judy Brazee, President of the Association in 1977-1978.
Names and SubjectsReturn to Top
Subject Terms
- Career development.
- Clerks--Oregon--Corvallis.
- Clubs--Oregon-Corvallis.
- Professional education.
- Professional employees in government--Oregon.
- Scholarships--Oregon--Corvallis.
- School secretaries.
- Women--Education (Higher)--Oregon--Corvallis.
Corporate Names
- Oregon State University--Employees.
Form or Genre Terms
- Compact discs.
- Photographic prints.
- Scrapbooks.
Other Creators
-
Corporate Names
- National Association of Educational Secretaries (U.S.) (creator)
- Oregon Association of Educational Secretaries. (creator)
- Oregon Association of Educational Secretaries. Oregon State University Chapter. (creator)
- Oregon State University. Office Personnel Association. (creator)