Montana Department of Transportation, Billings District Office records, 1947-2001  PDF  XML

Overview of the Collection

Creator
Montana. Department of Transportation.
Title
Montana Department of Transportation, Billings District Office records
Dates
1947-2001 (inclusive)
Quantity
30.4 linear feet
Collection Number
RS 405
Summary
Correspondence, subject files, reports, and minutes of the Montana Department of Transportation Billings District Office, and Lewiston Area Office.
Repository
Montana Historical Society, Research Center Archives
Montana Historical Society Research Center Archives
225 North Roberts
PO Box 201201
Helena MT
59620-1201
Telephone: 406-444-2681
Fax: 406-444-5297
mhslibrary@mt.gov
Access Restrictions

Collection is open for research.

Languages
English
Sponsor
Funding for encoding this finding aid was provided through a grant awarded by the National Historical Publications and Records Commission (NHPRC)


Historical NoteReturn to Top

The Montana State Highway Commission was created in 1913 by the state Legislative Assembly. The original Commission was composed of three members. In 1917 new legislation altered the organization of the Commission by authorizing the appointment of twelve members according to geographic highway districts. Membership was changed again in 1921 to three members appointed by the Governor and in 1941 to five members, also appointed by the Governor. In 1971 the Commission was renamed the Montana Department of Highways, created by Chapter 7 of the Executive Reorganization Act of 1971 and implemented by executive order of the Governor on December 16, 1971. The Department of Highways took over all but the advisory functions of the State Highway Commission.

By 1972, the Department consisted of seven divisions: the Legal Division, Personnel Division, Centralized Services Division, Engineering Division, Motor Pool Division, Gross Vehicle Weight Division, and the Maintenance Division. Each division is headed by an administrator. The Centralized Services Division, Engineering Division, Motor Pool Division, Gross Vehicle Weight Division, and the Maintenance Division are furthered sub-divided into bureaus, headed by Chiefs. In 1991, the Department of Highways became the Department of Transportation. This was primarily a name change. However, there were some structural and administrative changes.

The Highway Department, the Department of Highways, and Department of Transportation maintained regional offices in the five commissioner districts: Billings, Butte, Glendive, Great Falls, and Missoula. The District Engineer (later called the District Administrator) was the chief administrative officer in each district office. District office files document the activities of the district administrators, engineers, maintenance crew, and other district office employees. The district offices addressed administrative, functional, and project related issues of their particular area, including: highway needs, current construction projects, HR/training for employees, road design, federal and state aid and grants, reports to the Department of Highways/ Department of Transportation in Helena regarding general maintenance, construction, and area concerns, etc. District administrators held meetings every 6 weeks. Other employees in the district and area offices also attended duty-specific meetings with outside district staff members; including maintenance crew meetings, engineer meetings etc., in order to maintain consistent communication among the districts and with other state agencies regarding programs, projects, and district goals.

The files of the Billings District Office and the Lewistown Area Office were kept by the District Engineers/Administrators Ray Ventura and Bruce Barrett

Content DescriptionReturn to Top

These records of the Billings District Office includes the files of the Billings office along with those of the district area office located in Lewistown. Montana Department of Transportation Billings District records include the district’s records as part of the Department of Highways, and after reorganization in 1991, as part of the Department of Transportation. There were some structural and administrative changes for the Department. Though the function of the Billings district did not significantly change, the files were kept separate.

The Billings District Office subgroup includes interoffice correspondence (1971-1983, 1989-2001); incoming correspondence (1989-2001); outgoing correspondence (1989-2001); general correspondence (1967-1982, 1989-2001); minutes of Project Managers meetings (1986-2001) and of Supervisors meetings (1986-2001); Engineer meetings (1989-2001); and reports and subject files (1947-1984, 1989-2001). Correspondence and subject files document such things as various maintenance projects, historical markers, rest areas, snow removal, vandalism, long-range building plans, the Emergency Building Temperature Restrictions Program (1979), gasoline allocation, weed control, and public and municipal concerns. The majority of the files were those kept by Ray Ventura, Billings District Engineer (1989-2001). The interoffice correspondence includes separate files for internal Billings Division memos, and memos and correspondence coming in from and going out to headquarters in Helena. The correspondence documents area projects, coordination on projects with other district and area offices, coordination with other MDT agencies such as Right-of-Way, Rail, Maintenance, Planning, and Construction. The minutes consist of meetings of the Project Managers, Division Supervisors, Administrative and Office Staff. Some maps and photographs are included. The files were kept by the District Engineers, later called the District Administrators, Ray Ventura and Bruce Barrett.

The Lewistown Area Office subgroup is divided into two separate series, Correspondence and Subject Files. Topics documented in the files include flood control, general maintenance, collaboration with the Highway Patrol, bridges and building maintenance and construction, as well as federally funded projects and maintenance, including Works Project Administration (WPA) projects.

Use of the CollectionReturn to Top

Restrictions on Use

The Montana Historical Society is the owner of the materials in the Research Library and makes available reproductions for research, publication, and other uses. Written permission must be obtained from the Research Library before any reproduction use. The Society does not necessarily hold copyright to all of the materials in the collections. In some cases, permission for use may require seeking additional authorization from the copyright owners.

Preferred Citation

Item description and date. Collection Title. Collection Number. Box and Folder numbers. Montana Historical Society Research Center, Archives, Helena, Montana.

Administrative InformationReturn to Top

Arrangement

Files are arranged into two subgroups: Billings District Office and Lewistown Area Office. The subgroups are divided further into series.

Location of Collection

40:2-1

Acquisition Information

Acquisition information available upon request


Detailed Description of the CollectionReturn to Top

Billings District, Department of Highways, 1943-1991Return to Top

Container(s) Description Dates
Interoffice Correspondence
Box/Folder
1/1-23
Billings District (memos)
1989-1991
1/24-28
Incoming, Helena (re: payroll, administrative, etc)
1971-1982
1/29-33
Incoming, Helena
1989-1990
2/1-14
Incoming, Helena
1989-1990
3/1-15
Incoming, Helena
1990-1991
4/1-8
Incoming, Helena
1991
4/9-19
Outgoing, Helena
1989-1990
5/1-16
Outgoing, Helena
1990-1991
6/1-23
Incoming correspondence, general
1989-1991
6/24-34
Outgoing correspondence, general
1989-1990
7/1-14
Outgoing correspondence, general
1990-1991
7/15-24
Interoffice, general
1967-1982
8/1-16
Interoffice, miscellaneous
1989-1990
9/1-14
Interoffice, miscellaneous
1990-1991
10/1-7
Interoffice, miscellaneous
1991
Meeting Minutes
Box/Folder
10/8
Project Manager Meeting Minutes
1986-1987
10/9
Supervisor Meeting Minutes
1986-1987
10/10
Montana State Highway Commission Meeting Minutes
1989-1990
10/11
Project Manager/Staff Meeting Minutes
1989-1990
10/12
District Engineers Meeting Minutes
1989-1990
10/13
Coordination Meetings – MDOH with Consultants
1989-1990
10/14
Administrative Staff Meeting Minutes
1989-1990
10/15
Field Project Manager Meeting Minutes
1990-1991
10/16
Maintenance Section Supervisor Meeting Minutes
1990-1991
10/17
Montana State Highway Commission Meeting Minutes
1990-1991
10/18
District Engineer Meetings
1991
10/19
District Staff Meeting Minutes
1992-1993
10/20
Montana State Highway Commission
1992-1993
10/21
District Shop Monthly Meeting Minutes
1992-1993
10/22
Office Staff Monthly Meetings
1992-1993
10/23
District Construction Staff Meeting Minutes
1992-1993
Subject Files
Box/Folder
10/24
Annual Maintenance Report & Interstate Maintenance Guidelines Certification
1988
10/25
Billings Bypass Study
1943
10/26
Buildings and Maintenance Yards
1971-1989
11/1
Construction Management System Manual
1981
11/2
CMS Construction Reports
1989-1990
11/3
Construction Review Reports
1989-1990
11/4
Consultants Report of Progress
1989-1990
11/5
Consultants Report of Progress
1990-1991
11/6
CMS/PMS Reviews and Surveys
1990
11/7
Daily House/Senate Bill Status Report
1991
11/8
Director’s Reports
1989
11/9
Federal Highway Administration Inspection Reports
1990-1991
11/10-12
General Maintenance
1968-1984
11/13
High Hazard Sign Projects
1975-1979
11/14
Historical Markers
1966-1979
11/15
Highway Commission – Maps and Correspondence
1947-1961
11/16
Highway Striping
1979-1982
11/17
King Ave and Lockwood Interchange Repair
1980
11/18
Letting Lists
1990-1991
11/19
Location and Design Public Hearings
1989-1990
11/20
Maps
1960-1971
11/21
News – Press Releases
1989-1991
11/22
News – Press Releases
1990-1991
11/23
Railroad Study
1961-1962
11/24
Rest Area Maintenance
1954-1976
11/25
Rest Area Maintenance and Construction
1968-1979
11/26
Secondary Roads
1940-1968
11/27
Secondary Roads
1968-1978
11/28
Sectionman’s Meetings
1986-1993
11/29
Standard Emergency Procedures Manual
1984
12/1
Status of Federal Aid and Highway Funds
1990-1991
12/2
Taft / 27th Street
1979-1980
12/3
Vandalism
1969-1980
12/4
Weeds – Big Horn
1952-1971
12/5
Weeds – Carbon
1950-1978
12/6
Weeds – Stillwater
1951-1975
13/1
Weeds – Yellowstone
1949-1982
13/2-3
Weeds – General
1953-1973
13/4
West Billings Beautification
1970-1975

Billings District, Department of Transportation, 1991-2001Return to Top

Container(s) Description Dates
Correspondence
Box/Folder
14/1-18
Correspondence (memos)
1991 July -1992 December
14/19-32
Incoming, Helena
1991 July- 1992 February
15
Incoming, Helena
1992 February-December
16
Outgoing correspondence, Helena
1991 July -1992 November
17/1-18
Incoming correspondence, general
1991 July-1992 December
17/19-37
Outgoing correspondence, general
1991 July-1992 December
18/1
Miscellaneous correspondence
1991 July-1992 February
19/1-6
Miscellaneous correspondence
1992 March-May
19/6-18
Incoming correspondence (memos)
1993 January-December
19/19-23
Incoming Correspondence, Helena
1993 January-June
20/1-20
Incoming Correspondence, Helena
1993 June-December
20/21-30
Outgoing Correspondence, Helena
1993 January-June
21/1-4
Incoming Correspondence, Helena
1993 July-September
21/5/12
Outgoing Correspondence, Helena
1993 October-December
21/12-24
Incoming Correspondence, general
1993 January-December
21/25-35
Outgoing Correspondence, general
1993 January-September
22/1-4
Outgoing Correspondence, general
1993 October-December
22/5-28
Miscellaneous Correspondence
1993 January-September
23/1-19
Miscellaneous Correspondence
1993 August-December
23/19-37
Correspondence (memos)
1994 January-1995 June
24
Incoming, Helena
1994 January-December
25/1-11
Incoming, Helena
1994 December-1995 June
25/12-30
Outgoing Correspondence, Helena
1994 January-November
26/1-8
Outgoing Correspondence, Helena
1994 December-1995 June
26/9-22
Incoming Correspondence, general
1994 January-1995 June
26/23-39
Outgoing Correspondence, general
1994 January-1995 December
26/40-41
Miscellaneous Correspondence
1994 January-February
27/1-27
Miscellaneous Correspondence
1994 February-May
27/29-31
General Correspondence
1995-1998
28/1
Incoming, Helena
1997-1998
28/2-4
Outgoing Correspondence, Helena
1997-1999
28/5-7
Outgoing Correspondence, general
1997-2000
Meeting Minutes
Box/Folder
28/8
Design Review Committee Meetings
1993-1995
28/9
Design Staff Meeting Meetings
1993-1995
28/10
District Administrators (Engineers) Meetings
1993-1995
28/11
District Administrators Meetings
1996
28/12
District Administrators Meetings
1997
28/13
District Administrators Meetings
1997
28/14
District Administrators Meetings
1998
28/15
District Administrators Meetings
1999
28/16
District Administrators Meetings
2000
28/17
District Administrators Meetings
2000
28/18
District Administrators Meetings
2001
28/19
Director’s Administrative Staff Meetings
1996-1997
28/20
Director’s Administrative Staff Meetings
1997
28/21
Director’s Administrative Staff Meetings
1997-1998
28/22
Director’s Administrative Staff Meetings
1997-1998
28/23
Director’s Administrative Staff Meetings
1999-2000
28/24
Director’s Administrative Staff Meetings
1999-2000
28/25
Director’s Administrative Staff Meetings
2000-2001
28/26
Director’s Administrative Staff Meetings
2001
28/27
District Centralized Services Supervisor/ Personnel Specialist Meetings
1994
28/28
District Staff Meetings
1994-1995
28/29
Engineer Services Meetings
1993-1995
28/30
Maintenance Chief Meetings
1993-1995
28/31
Montana Transportation Commission Meetings
1997-1998
29/1
Montana Transportation Commission Meetings
1999-2000
29/2
Montana Transportation Commission Meetings
2000
29/3
Montana Transportation Commission Meetings
2001
29/4
Office Staff Monthly Meetings
2000-2001
29/5
Sectionman Meetings, 1995
1991-1997
29/6
State Highway Commission Meetings
1994
29/7
State Highway Commission Meetings
1995
Subject Files
Box/Folder
29/8
AFSCME – General
1995-1996
29/9
Approach Permits
1995-1996
29/10
Billings Bike and Foot Paths
1992-1994
29/11
Bridges – General
1996-1997
29/12
Bridges and Roads – Historic Preservation Plan
1994-1996
29/13
Buildings and Land
1995-1996
29/14
City Parks and Rest Areas
1995
29/15
CMS Construction Reports
1995
29/16
CMS Construction Reports
1995-1996
29/17
CMS Construction Reports
1997-1998
29/18
CMS Staffing Reports
1995-1996
29/19
Consolidated Manpower Reports
1992-1996
29/20
Construction Review Reports
1994-1995
29/21
Department of Environmental Quality Fish, Wildlife, and Parks
1996-1997
29/22
Director’s Response
type="inclusive" encodinganalog="245$f"1995
29/23
Director’s Response
1996-1997
29/24
Environmental Monthly Status Report
Feb. 1996
29/25
Governor’s Office – Executive Orders
1996-1997
29/26
Handouts, Reports, Whitepapers
1995
29/27
Hazardous Waste Management
1997
29/28
Intermodal TransPlan 21
1995-1997
29/29
Legal Claims, Lawsuit Activity
1993-1996
29/30
Legislation – General
1995
29/31
Letters of Approval and Authorization
1994-1995
29/32
Long Range Building Program
1994
29/33
Maintenance Review Reports
1994-1996
29/34
MDT Director’s Response
1997
29/35
Miscellaneous
1989-2006
29/36
MPEA – Employees Union
1991-1995
29/37
Natural Resources and Conservation
1996
29/38
News Releases
1995
29/39
Privatization Proposals
1994
29/40
Privatization Proposals
1996
29/41
Project Nominations
1995-1996
29/42
Public Notices – General
1995
29/43
Research and Review Projects
1995-1996
29/44
Right-Way Usage
1996-1998
29/45
Secondary Roads
1996-1997
29/46
Step 6 Report
1996
29/47
Storm Water Runoff Tracking Permit
1995-1996
29/48
Study of Feasibility of Contracting Out
June 1996
29/49
Suggested Reply for the Governor
1990-1993
29/50
Traffic Studies
1997-1998
29/51
Traffic Signs and Signals
1997
29/52
Treatment of Historic and Prehistoric Remains
1989-1995

Lewistown Area Office, 1927-1972Return to Top

Container(s) Description Dates
Correspondence
Box/Folder
30
Correspondence (memos)
1984 July-1989 March
31/1-10
Correspondence (memos)
1989 April-1991 June
Subject Files
Box/Folder
31/11-15
Bridges
1927-1972
31/15
Budgets
1937-1963
31/16-17
Buildings
1945-1963
31/18
Buildings - Jordan
1945-1973
31/19
Buildings and Properties – Lewistown
1960-1975
31/20
Buildings and Properties
1963-1969
31/21
Emergency Projects
1949-1953
31/22-24
Federal and Secondary Roads
1936-1963
31/25-28
General Maintenance
1929-1973
32/1
General Maintenance
1944-1959
32/2
General Maintenance Costs / Federal Aid Projects
1932-1955
32/3
General Maintenance Costs
1953-1966
32/4-5
Legal
1956-1968
32/6
Legal and Highway Patrol
1935-1955
32/7
Lewistown Missile Equipment Building
1968-1977
32/8
Missile Roads Snow Removal
1962-1975
33/1
Missouri River Bridges and Buildings
1958-1975
33/2
Miscellaneous
1942-1960
33/3
Road Reports
1955-1962
33/4
Special Maintenance
1965-1972
34/1
Open Pit Mining
1972 December
34/2
Open Range Livestock Hazard Study
1962
34/3-7
Planning and Fatal Accident Surveys
1961-1972
34/8-10
Procedural
1934-1971
34/11-13
Right of Way
1930-1977
34/14
Weed Control
1940-1967

Names and SubjectsReturn to Top

Subject Terms

  • Roads--Design and construction--Administration--Montana.
  • Transportation. --Montana.

Geographical Names

  • Helena (Mont.)--Politics and government
  • Lewistown (Mont.)
  • Billings (Mont.)