Whitman College Board of Trustees records

Whitman College Board of Trustees records, 1907-2012

Overview of the Collection

Title: Whitman College Board of Trustees records
Dates: 1907-2012 (inclusive)
19072012
Quantity: 23.7 linear feet, (2 flat boxes, 4 manuscript boxes, 20 record cartons)
1 cds
11 videoreels (1/2 inch)
Collection Number: WCA.078
Summary: The Board of Trustees are responsible for the overarching policies that guide the trajectory of Whitman College. The Board of Trustees records contain materials describing the function, duties, and organization of the Whitman College Board of Trustees.
Repository: Whitman College and Northwest Archives
Whitman College and Northwest Archives
Penrose Library, Room 130
345 Boyer Avenue
Walla Walla, WA
99362
Telephone: 5095275922
Fax: 5095264785
archives@whitman.edu
Access Restrictions: Records of the Board of Trustees and its committees are closed for 30 years from the date of creation. Access to files spanning multiple years will be opened to researchers based on the date of the most recent materials. Student educational records such as credentials, grade sheets, correspondence, reports, notes, applications, and all other records pertaining to past and present students are governed by the Family Educational Rights and Privacy Act of 1974 and are restricted for 75 years from the date of creation. Personnel related files of the college's faculty and staff, including search, review, promotion, reappointment, tenure, and disciplinary/grievance records, are restricted for 75 years from the date of creation. Additional restrictions may apply to other materials in this collection. Restrictions are noted at the file level in the finding aid, and on red flags in the folders.
Languages: English

Historical NoteReturn to Top

The Washington Territorial Legislature granted a charter to Whitman Seminary on December 20, 1859. On November 28, 1883, the legislature issued a new charter, changing the seminary into a four-year, degree-granting college. From the beginning, the institution has been governed by a Board of Trustees. The Trustees are responsible for the overarching policies that guide the trajectory of the college. Traditionally, committees of Trustees have concerned themselves with the major aspects of maintaining and running a college: finance, infrastructure, staff, curriculum, and student life.

Content DescriptionReturn to Top

The Board of Trustee records contain materials describing the function, duties, and organization of the Whitman College Board of Trustees, including the by-laws, as well as information on various members throughout college history. The collection contains records of activities such as building construction, college planning, committees, and donor relations. Types of materials include correspondence, memoranda, reports, and meetings minutes.

Administrative InformationReturn to Top

Arrangement

Arranged into five series: 1. Meeting Materials, 2. Committee Records, 3. Subject Files, 4. Ashton O. Donnell Files, and 5. Governing Boards correspondence.

Acquisition Information

Records have been periodically transferred by the Office of the President, the Office of the Chief Financial Officer, and members of the Board of Trustees.

Processing Note

This collection was processed by Dana Bronson, and the following students under her supervision: Kacey Godwin, West Bales, Rayana Weller, Colby Dragon, Zoe Henderson, and Katy Sassara.

The majority of the Trustees Records created prior to 1990 were kept in binders, and organized chronologically into two series: Meeting Materials and Committee Records. This order was maintained, and materials were placed in new acid-free folders and boxes. The collection was arranged into series based on the original order of the records, and original folder titles were maintained when possible. Contents were not always verified against the folder titles for accuracy. While efforts were made to remove duplicate materials, there is likely some duplication across the different series because of the ad hoc manner in which these records were maintained and donated to the Archives. The entire collection was screened for restricted content by Dana Bronson in October 2019, and the appropriate restrictions were applied at the file-level.

Preservation Note

The Whitman College and Northwest Archives cannot provide access to Audiovisual materials due to lack of required hardware. For more information, please contact the Archives.

Detailed Description of the CollectionReturn to Top

1: Meeting Materials, 1894-2016Return to Top

This series contains minutes and materials from the meetings of the Board of Trustees. The minutes document the Board of Trustees' concerns with overall policy and administration of the College. The other records provide context to the minutes, in the form of background material, especially correspondence and reports.

Arranged chronologically by meeting date.

Container(s)		Description	Dates
Box	object
1	1	Minute book	1894-1909
1	2	Minute book	1970-1975
	Folder
2	1	Meeting materials	1898
2	2	Meeting materials	1909
2	3	Meeting materials	1910
2	4	Meeting materials	1911
2	5	Meeting materials	1912
2	6	Meeting materials	1913
2	7	Meeting materials	1914
2	8	Meeting materials	1915
2	9	Meeting materials	1916
2	10	Meeting materials	1917
2	11	Meeting materials	1918
2	12	Meeting materials	1919
2	13	Meeting materials	1920
2	14	Meeting materials	1921
2	15	Meeting materials	1922
2	16	Meeting materials	1923
2	17	Meeting materials	1924
2	18	Meeting materials	1925
2	19	Meeting materials	1926
2	20	Meeting materials	1927
2	21	Meeting materials	1928
2	22	Meeting materials	1929
2	23	Meeting materials	1930
2	24	Meeting materials	1931
2	25	Meeting materials	1932
2	26	Meeting materials	1933
2	27	Meeting materials	1934
2	28	Meeting materials	1935
2	29	Meeting materials	1936
2	30	Meeting materials	1937
2	31	Meeting materials	1938
2	32	Meeting materials	1939
2	33	Meeting materials	1940
2	34	Meeting materials	1941
2	35	Meeting materials	1942
2	36	Meeting materials	1943
2	37	Meeting materials	1944
2	38	Meeting materials	1945
2	39	Meeting materials	1946
2	40	Meeting materials	1947
2	41	Meeting materials	1948
2	42	Meeting materials	1949
2	43	Meeting materials	1950
2	44	Meeting materials	1951
2	45	Meeting materials	1952
2	46	Meeting materials	1953
2	47	Meeting materials	1954
2	48	Meeting materials	1955
2	49	Meeting materials	1956
2	50	Meeting materials	1957
2	51	Meeting materials	1958
2	52	Meeting materials [Restricted until 2034]	1959
2	53	Meeting materials	1960
2	54	Meeting materials [Restricted until 2036]	1961
2	55	Meeting materials	1962
2	56	Meeting materials	1963
2	57	Meeting materials	1964
2	58	Meeting materials	1965
2	59	Meeting materials	1965
2	60	Meeting materials	1966
2	61	Meeting materials [Restricted until 2042]	1967
2	62	Meeting materials [Restricted until 2043]	1968
2	63-64	Meeting materials	1969
2	65	Meeting materials	1970 May 23
2	66	Meeting materials	1970
2	67	Meeting materials	1971 May 22
2	68	Meeting materials	1971
3	1	Meeting materials	1972 May 20
3	2	Meeting materials	1972
3	3	Meeting materials	1973 May 26
3	4	Meeting materials [Partial contents restricted until 2048]	1973
3	5	Meeting materials	1974 May 25
3	6	Meeting materials [Partial contents restricted until 2049]	1974
3	7	Meeting materials	1975 May 24
3	8	Meeting materials	1975
3	9	Meeting materials	1976
3	10	Meeting materials	1977 May 20-22
3	11	Meeting materials	1977
3	12	Meeting materials	1978 May 18-21
3	13-14	Meeting materials	1978
3	15	Meeting materials	1979 May 18-20
3	16	Meeting materials [Partial contents restricted until 2054]	1979
3	17	Meeting materials	1980 May 23-25
3	18-19	Meeting materials [Partial contents of folder 18 restricted until 2055]	1980
3	20	Meeting materials	1981
3	21	Meeting materials	1982
3	22-23	Meeting materials	1983
3	24-26	Meeting materials	1984 March 16-19
3	27	Meeting materials	1984 May 17
3	28	Meeting materials	1984 September 28-29
3	29	Meeting materials	1984
3	30	Meeting materials	1985
3	31	Meeting materials	1986 May 24
3	32-33	Meeting materials	1986
3	34-36	Meeting materials	1987 November 1
3	37	Meeting materials	1987
3	38-39	Meeting materials [Partial contents restricted until 2063]	1988 January 22-23
3	40-41	Meeting materials	1988 March 1
4	1-3	Meeting materials	1988 May
4	4-5	Meeting materials	1988 October
4	6	Meeting materials	1988
4	7-8	Meeting materials [Partial contents of folder 7 restricted until 2064]	1989 January
4	9-10	Meeting materials [Partial contents of folder 10 restricted until 2064]	1989 March 31
4	11	Meeting materials [Partial contents restricted until 2064]	1989 April 1
4	12-15	Meeting materials [Partial contents in folder 13 restricted until 2064]	1989 May 18
4	16-17	Meeting materials	1989 October 19-20
4	18-19	Meeting materials	1989 November 20-21
4	20-22	Meeting materials [Partial contents in folder 20 and 21 restricted until 2064]	1989
4	23-25	Meeting materials [Partial contents in folder 23 and 24 restricted until 2065]	1990 January 19-20
4	26-28	Meeting materials [Partial contents in folder 27 restricted until 2065]	1990 March 30-31
4	29-30	Meeting materials	1990 May 17-18
4	31	Meeting materials	1990 October 25
4	32-33	Meeting materials [Partial contents in folder 32 restricted until 2065]	1990 October
4	34	Meeting materials	1990
5	1-3	Meeting materials [ Folders restricted until 2021, partial contents in folder 1 and 3 restricted until 2066]	1991 February 2
5	4-5	Meeting materials [Folders restricted until 2021]	1991 May
5	6-8	Meeting materials [Folders restricted until 2021]	1991 May 16
5	9	Meeting materials [Folder restricted until 2021 partial contents restricted until 2065]	1991 September 7
5	10	Meeting materials [Folder restricted until 2021]	1991 October 18
5	11-13	Meeting materials [Folders restricted until 2021, partial contents in folder 11 and 13 restricted until 2066]	1991 October 19
5	14	Meeting materials [Folder restricted until 2021]	1991 November 20
5	15	Meeting materials [Folder restricted until 2021, partial contents restricted until 2066]	1991 December 13
5	16	Meeting materials [Folder restricted until 2021]	1991
5	17-19	Meeting materials [Folders restricted until 2021, partial contents restricted until 2067]	1992 March 6-7
5	20-22	Meeting materials [Folders restricted until 2022]	1992 May 21
5	23	Meeting materials [Folder restricted until 2022]	1992 September
5	24	Meeting materials [Folder restricted until 2022]	1992 October 9
5	25	Meeting materials [Folder restricted until 2022]	1992 October 10
5	26	Meeting materials [Folder restricted until 2022]	1992
5	27-28	Meeting materials [Folders restricted until 2023, partial contents in folder 27 restricted until 2068]	1993 February 20
5	29	Meeting materials [Folder restricted until 2023]	1993 March 19
5	30	Meeting materials [Folder restricted until 2023]	1993 May 19
5	31-32	Meeting materials [Folders restricted until 2023, partial contents in folder 32 restricted until 2068]	1993 October 8-10
5	33	Meeting materials [Folder restricted until 2023]	1993
5	34-35	Meeting materials [Folders restricted until 2024]	1994 March 4-5
5	36	Meeting materials [Folder restricted until 2024]	1994 May
6	1-3	Meeting materials [Folders restricted until 2024, partial contents in folder 1 restricted until 2069]	1994 November 4
6	4	Meeting materials [Folder restricted until 2024]	1994
6	5	Meeting materials [Folder restricted until 2025]	1995 February 9-11
6	6	Meeting materials [Folder restricted until 2025]	1995 May
6	7	Meeting materials [Folder restricted until 2025]	1995 November 9-10
6	8	Meeting materials [Folder restricted until 2026]	1996 February 9
6	9	Meeting materials [Folder restricted until 2026]	1996 May 17
6	10	Meeting materials [Folder restricted until 2026]	1996 November 9
6	11	Meeting materials [Folder restricted until 2026]	1996
6	12	Meeting materials [Folder restricted until 2027]	1997 February 6-8
6	13	Meeting materials [Folder restricted until 2027]	1997 May 22-23
6	14	Meeting materials [Folder restricted until 2027]	1997 November 7-8
6	15	Meeting materials [Folder restricted until 2027]	1997
6	16-17	Meeting materials [Folders restricted until 2028]	1998 February 7
6	18	Meeting materials [Folder restricted until 2028]	1998 May 7-8
6	19	Meeting materials [Folder restricted until 2028]	1998 September 17-19
6	20-21	Meeting materials [Folders restricted until 2028]	1998 November 6-7
6	22	Meeting materials [Folder restricted until 2029]	1999 February 19-20
6	23	Meeting materials [Folder restricted until 2029]	1999 April 29-May1
6	24	Meeting materials [Folder restricted until 2029]	1999 November 4-6
6	25	Meeting materials [Folder restricted until 2030]	2000 February 18-19
6	26	Meeting materials [Folder restricted until 2030]	2000 May 4-5
6	27	Meeting materials [Folder restricted until 2030]	2000 November 3-4
6	28-29	Meeting materials [Folders restricted until 2031]	2001 February 9-10
6	30	Meeting materials [Folder restricted until 2031]	2001 May 3-4
6	31	Meeting materials [Folder restricted until 2031]	2001 November 1-2
6	32-33	Meeting materials [Folders restricted until 2032]	2002 February 7-8
6	34	Meeting materials [Folder restricted until 2032]	2002 May 2-3
6	35	Meeting materials [Folder restricted until 2032]	2002 September 19-21
6	36-39	Meeting materials [Folders restricted until 2032]	2002 November 14-15
7	1	Meeting materials [Folder restricted until 2033]	2003 February 6-7
7	2-3	Meeting materials [Folders restricted until 2033]	2003 May 15-16
7	4-5	Meeting materials [Folders restricted until 2033]	2003 November 13-14
7	6	Meeting materials [Folder restricted until 2034]	2004 February 5-6
7	7	Meeting materials [Folder restricted until 2034]	2004 May 13-14
7	8-9	Meeting materials [Folders restricted until 2034]	2004 November 4-5
7	10	Meeting materials [Folder restricted until 2035]	2005 February 3-4
7	11	Meeting materials [Folder restricted until 2035]	2005 May 12-13
7	12	Meeting materials [Folder restricted until 2035]	2005 November 3-4
7	13	Meeting materials [Folder restricted until 2036]	2006 February 3
7	14	Meeting materials [Folder restricted until 2036]	2006 May 11-12
7	15	Meeting materials [Folder restricted until 2036]	2006 November 2-3
7	16	Meeting materials [Folder restricted until 2037]	2007 February 1-2
7	17	Meeting materials [Folder restricted until 2037]	2007 April 26-27
7	18-20	Meeting materials [Folders restricted until 2037]	2007 November 1-2
7	21-22	Meeting materials [Folders restricted until 2038]	2008 February 7-8
7	23-24	Meeting materials [Folders restricted until 2038]	2008 May 8-10
7	25-26	Meeting materials [Folders restricted until 2038]	2008 October 30-31
7	27-28	Meeting materials [Folders restricted until 2039]	2009 February 5-6
7	29-30	Meeting materials [Folders restricted until 2039]	2009 May 7-9
7	31-32	Meeting materials [Folders restricted until 2039]	2009 November 5-6
7	33-34	Meeting materials [Folders restricted until 2040]	2010 February 4-5
8	1-2	Meeting materials [Folders restricted until 2040]	2010 May 6-8
8	3-5	Meeting materials [Folders restricted until 2040]	2010 November 4-5
8	6-7	Meeting materials [Folders restricted until 2041]	2011 February 3-4
8	8-11	Meeting materials [Folders restricted until 2041]	2011 May 4-6
8	12-13	Meeting materials [Folders restricted until 2042]	2012 February 2-3
8	14-15	Meeting materials [Folders restricted until 2042]	2012 May 2-4
8	16-17	Meeting materials [Folders restricted until 2042]	2012 November 8-9
8	18-19	Meeting materials [Folders restricted until 2043]	2013 February 6-8
8	20-21	Meeting materials [Folders restricted until 2043]	2013 May 1-3
8	22-23	Meeting materials [Folders restricted until 2043]	2013 November 6-8
8	24-25	Meeting materials [Folders restricted until 2044]	2014 February 5-7
8	26-27	Meeting materials [Folders restricted until 2044]	2014 April 30 -May 2
8	28-29	Meeting materials [Folders restricted until 2044]	2014 November 5-7
8	30-31	Meeting materials [Folders restricted until 2045]	2015 February 4-6
8	32-33	Meeting materials [Folders restricted until 2045]	2015 November 4-6
8	34-35	Meeting materials [Folders restricted until 2046]	2016 February 3-5
8	36-37	Meeting materials [Folders restricted until 2046]	2016 April 27-29

2: Committee Records, 1891-2009Return to Top

Divided into 5 subseries: 1. Executive Committee Records, 2. Farm Committee Records, 3. Finance Committee Records, 4. Presidential Search Committee Records, 5. Miscellaneous Committees Records

This series contains records of the various committees of the Board of Trustees. These files provide information on Trustees' actions taken through their appointed committees but not necessarily recorded in the minutes, including correspondence, draft reports, and planning documents.

Container(s)		Description	Dates
		1: Executive Committee Records	1891-1995
Box	object
23	3	Meeting minutes	1891 July 6-1908 May 20
	Folder
8	38	Meeting minutes	1898
8	39	Correspondence	1955
8	40	Meeting minutes	1956
8	41	Meeting minutes	1957
8	42	Meeting minutes	1959
8	43	Meeting minutes	1960
8	44	Meeting minutes	1962
8	45	Meeting minutes	1963
8	46	Meeting minutes	1964
8	47	Meeting minutes	1965
8	48	Meeting minutes	1966
8	49	Meeting minutes	1967
8	50	Meeting minutes	1968
8	51	Meeting minutes	1969
8	52	Meeting minutes	1970
9	1	Meeting minutes	1971
9	2	Meeting minutes	1972
9	3	Meeting minutes	1973
9	4	Meeting minutes	1974
9	5	Meeting minutes	1975
9	6	Meeting minutes	1976
9	7	Meeting minutes	1977
9	8	Meeting minutes	1978
9	9	Meeting minutes	1979
9	10	Meeting minutes	1980
9	11	Meeting minutes	1981
9	12	Meeting minutes	1982
9	13	Meeting minutes	1983
9	14	Meeting minutes	1984
9	15	Meeting minutes	1985
9	16	Meeting minutes	1986
9	17	Meeting minutes	1987
9	18	Meeting minutes	1988
9	19	Meeting minutes	1989
9	20	Meeting minutes [Partial contents restricted until 2065]	1990
9	21	Meeting minutes [Folder restricted until 2024]	1994
9	22	Meeting minutes [Folder restricted until 2025]	1995
		2: Farm Committee Records	1952-2007
Box	Folder
9	23	Meeting materials	1952
9	24	Meeting materials	1954
9	25	Meeting materials	1955
9	26	Meeting materials	1956
9	27	Meeting materials	1958
9	28	Meeting materials	1959
9	29	Meeting materials	1960
9	30	Meeting materials	1962
9	31	Meeting materials	1964
9	32	Meeting materials	1965
9	33	Meeting materials	1966
9	34	Meeting materials	1967
9	35	Meeting materials	1968
9	36	Meeting materials	1969
9	37	Meeting materials	1970
9	38	Meeting materials	1971
9	39	Meeting materials	1972
9	40	Meeting materials	1973
9	41	Meeting materials	1974
9	42	Meeting materials	1975
9	43	Meeting materials	1976
9	44	Meeting materials	1977
9	45	Meeting materials	1978
9	46	Meeting materials	1979
9	47	Meeting materials	1980
9	48	Meeting materials	1981
9	49	Meeting materials	1982
9	50	Meeting materials	1983
9	51	Meeting materials	1984
9	52	Meeting materials	1985
9	53	Meeting materials	1986
9	54	Meeting materials	1987
9	55	Meeting materials	1988
9	56	Meeting materials	1989
9	57-58	Meeting materials	1990
9	59	Meeting materials [Folder restricted until 2021]	1991
9	60	Meeting materials [Folder restricted until 2022]	1992
9	61	Meeting materials [Folder restricted until 2023]	1993
9	62-63	Meeting materials [Folder restricted until 2024]	1994
9	64	Meeting materials [Folder restricted until 2025]	1995
9	65	Meeting materials [Folder restricted until 2026]	1996
9	66	Meeting materials [Folder restricted until 2027]	1997
9	67	Meeting materials [Folder restricted until 2028]	1998
10	1	Meeting materials [Folder restricted until 2029]	1999
10	2	Meeting materials [Folder restricted until 2030]	2000
10	3	Meeting materials [Folder restricted until 2031]	2001
10	4	Meeting materials [Folder restricted until 2032]	2002
10	5	Meeting materials [Folder restricted until 2033]	2003
10	6	Meeting materials [Folder restricted until 2034]	2004
10	7	Meeting materials [Folder restricted until 2035]	2005
10	8	Meeting materials [Folder restricted until 2036]	2006
10	9	Meeting materials [Folder restricted until 2037]	2007
10	10-11	Subject files: A study: Whitman College farm portfolio	1956
10	12-16	Subject files: Correspondence and memoranda [Folders restricted until 2022]	1952-1992
10	17	Subject files: Annual reports	1953-1990
10	18-19	Subject files: Newspaper clippings on Whitman farms [Folders restricted until 2031]	1956-2001
10	20-21	Subject files: Leases	1957-1990
10	22-24	Subject files: Crop reports	1964-1990
10	25-28	Subject files: Stonecipher Farm	1969-1980
10	29	Subject files: Farms sold	1970-1984
10	30	Subject files: Allotment notices	1971
10	31	Subject files: Wilbur Security Company	1972-1977
10	32	Subject files: Taxes	1973-1979
10	33	Subject files: James Farm	1973-1989
10	34	Subject files: Co-op dividends	1974
10	35	Subject files: Crop sales	1974-1979
10	36-37	Subject files: Alto lease	1974-1990
10	38-39	Subject files: Adams Farm [Folders restricted until 2036]	1974-2006
10	40	Subject files: Rulo Farm	1975-1989
11	1	Subject files: Vale Ranch	1977
11	2	Subject files: Grubbe Farms	1978
11	3	Subject files: User Farm	1978-1988
11	4	Subject files: Appraisal Ida Rose Stonecipher Trust	1979
11	5-6	Subject files: Erikson Farm	1979-1989
11	7-9	Subject files: Braden Ranch	1979-1990
11	10	Subject files: Stonecipher Farm [Folder restricted until 2036]	1979-2006
11	11	Subject files: Tenant applications	1980-1989
11	12	Subject files: Leases	1983
11	13	Subject files: Wood sale	1983
11	14	Subject files: Alan Wolfe v. Whitman College	1989-1990
11	15	Subject files: YW/MCA Endowment Fund	1980-1989
11	16-17	Subject files: Shepherd Farm [Folders restricted until 2028]	1980-1998
11	18	Subject files: Rulo Farm [Folder restricted until 2036]	1981-2006
11	19-20	Subject files: Vernita Watts Adams Estate	1982-1990
11	21	Subject files: Bickelhaupt Farm	1983-1987
11	22	Subject files: Maurine Clow Farm Gift	1986-1988
11	23	Subject files: Radar Site, Braden Place	1986-1990
11	24	Subject files: Erickson Farm [Folder restricted until 2036]	1986-2006
11	25	Subject files: Robinson Trade	1987
11	26	Subject files: Evans Farm	1981-1987
11	27	Subject files: Joseph Mount	1987-1988
11	28	Subject files: Rulo Lease [Folder restricted until 2021]	1990-1991
11	29	Subject files: Davidson Farms [Folder restricted until 2035]	1992-2005
11	30	Subject files: Whitman College Farm Report [Folder restricted until 2023]	1993
11	31	Subject files: Whitman College Farm Report [Folder restricted until 2025]	1995
11	32	Subject files: Big Muddy Ranch [Folder restricted until 2026]	1995-1996
11	33	Subject files: Zoellner Farm [Folder restricted until 2034]	1995-2004
11	34	Subject files: Mount Farm [Folder restricted until 2034]	1995-2004
11	35	Subject files: "The Conservation Reserve Program, Studied as a Whole, and in Relation to the Braden Farm of Walla Walla County" [Folder restricted until 2026]	1996
11	36	Subject files: Usher Farm [Folder restricted until 2035]	1996-2005
11	37	Subject files: Jones Farm [Folder restricted until 2035]	1997-2005
11	38	Subject files: Shepherd Farm [Folder restricted until 2035]	1997-2005
11	39	Subject files: Alto-Wood Farm [Folder restricted until 2035]	1997-2005
11	40	Subject files: Talbott Farm [Folder restricted until 2037]	1997-2007
11	41	Subject files: 1993 Whitman College Farm Report [Folder restricted until 2028]	1998
11	42-43	Subject files: Braden Farm [Folders restricted until 2037]	1999-2007
11	44	Subject files: Dunlap Farm [Folder restricted until 2033]	2003
11	45-46	Subject files: Braden-Peterson Farm [Folders restricted until 2036]	2004-2006
11	47	Subject files: Land Sales U.S.	Undated
11	48	Subject files: Photographs of Whitman farms	Undated
		3: Finance Committee Records	1895-1988
Box	object
23	1	Meeting minutes	1895-1919
23	2	Meeting minutes	1919-1932
	Folder
12	1	Meeting minutes	1931
12	2	Correspondence	1932
12	3	Meeting minutes	1932
12	4	Meeting minutes	1933
12	5	Meeting minutes	1935
12	6	Meeting minutes	1936
12	7	Meeting minutes	1937
12	8	Meeting minutes	1938
12	9	Meeting minutes	1939
12	10	Meeting minutes	1940
12	11	Meeting minutes	1941
12	12	Meeting minutes	1942
12	13	Meeting minutes	1943
12	14	Meeting minutes	1944
12	15	Meeting minutes	1945
12	16	Meeting minutes	1946
12	17	Meeting minutes	1947
12	18	Meeting minutes	1948
12	19	Meeting minutes	1949
12	20	Correspondence	1950
12	21	Meeting minutes	1950
12	22	Correspondence	1951
12	23	Meeting minutes	1951
12	24	Correspondence	1952
12	25	Meeting minutes	1952
12	26	Correspondence	1953
12	27	Meeting minutes	1953
12	28	Meeting minutes	1954
12	29	Meeting minutes	1955
12	30	Meeting minutes	1956
12	31	Meeting minutes	1957
12	32	Meeting minutes	1958
12	33	Meeting minutes	1959
12	34	Correspondence	1960
12	35	Meeting minutes	1960
12	36	Meeting minutes	1961
12	37	Meeting minutes	1962
12	38	Correspondence	1963
12	39	Meeting minutes	1964
12	40	Correspondence	1965
12	41	Meeting minutes	1965
12	42	Meeting minutes	1966
12	43	Correspondence	1967
12	44	Meeting minutes	1967
12	45	Correspondence	1968
12	46	Meeting minutes	1968
12	47	Newspaper clipping	1969
12	48	Meeting materials	1969
12	49	Directives	1969-1970
12	50	Meeting minutes	1970
12	51	Meeting minutes	1971
12	52	Correspondence	1972
12	53	Meeting minutes	1972
12	54	Correspondence	1973
12	55	Meeting minutes	1973
12	56	Meeting minutes	1974
12	57	Correspondence	1975
12	58	Meeting minutes	1975
12	59	Correspondence	1976
12	60-61	Meeting minutes	1976
12	62	Correspondence	1977
12	63-66	Meeting minutes	1977
12	67-68	Meeting minutes	1978
12	69	Correspondence	1979
12	70-72	Meeting minutes	1979
12	73	Correspondence	1980
12	74-77	Meeting minutes	1980
13	1	Correspondence	1981
13	2-4	Meeting minutes	1981
13	5	Correspondence	1982
13	6-8	Meeting minutes	1982
13	9	Correspondence	1983
13	10-13	Meeting minutes	1983
13	14-16	Meeting minutes	1984
13	17	Correspondence	1985
13	18-23	Meeting minutes	1985
13	24	Correspondence	1986
13	25-29	Meeting minutes	1986
13	30	Correspondence	1987
13	31	Meeting minutes	1987
13	32	Meeting minutes	1988
		4: Presidential Search Committee Records	1936-1993
Box	Folder
13	33	Bratton	1936-1937
13	34	Meeting minutes: Bratton	1936-1937
15	1	Candidates (Anderson)	1941
13	35	Judd D. Kimball	1958
13	36	Candidate information forms	1967
15	2	Correspondence and press [Folder restricted until 2042]	1967
13	37	Bert R. Edwards materials	1967-1968
13	38	Committee members and post-decision correspondence	1967-1968
15	3	Correspondence and press [Folder restricted until 2043]	1967-1968
13	39	Donald Sheehan	1967-1968
13	40	Frederick E. Sontag	1967-1968
15	4	Record of minutes and meetings [Folder restricted until 2043]	1967-1968
15	5	Search materials [Folder restricted until 2043]	1967-1968
13	41	Master list of all nominations and applications [Folder restricted until 2049]	1974
13	42	Recommendation correspondence [Folder restricted until 2049]	1974
13	43	Search materials [Folder restricted until 2049]	1974
14	1-2	Search materials [Folder restricted until 2049]	1974
14	3-4	"B" ranked candidates and decision announcements [Folder restricted until 2050]	1974-1975
14	5	Form letters	1974, 1984, 1988
14	6	Kenyon A. Knopf [Folder restricted until 2050]	1974-1975
14	7	Meeting minutes [Folder restricted until 2050]	1974-1975
14	8-9	Reports on progress [Folder restricted until 2050]	1974-1975
14	10-11	Robert Allen Skotheim [Folder restricted until 2050]	1974-1975
14	12-13	Search materials [Folder restricted until 2050]	1974-1975
14	14	Skotheim search	1974-1975
14	15	Questions for candidates	1974, 1988
14	16	Candidate log [Folder restricted until 2063]	1988
15	6	Chuck Nelson correspondence [Folder restricted until 2063]	1988
14	17	Compensation and benefits [Folder restricted until 2063]	1988
14	18	Chuck Nelson correspondence [Folder restricted until 2063]	1988
14	19	Memoranda regarding Whitman capacity	1988
15	7	Memoranda to the search committee [Folder restricted until 2063]	1988
14	20	Publicity	1988
14	21-28	Search materials [Folders restricted until 2063]	1988
14	29	Trustees, search committee, and campus directories	1988
15	8	Campus interviews: Jerry Hillis notes	1989 January
14	30	David E. Maxwell [Folder restricted until 2064]	1988-1989
14	31	G. Alec Stewart [Folder restricted until 2064]	1988-1989
14	32-33	General Correspondence [Folder restricted until 2064]	1988-1989
14	34	William J. Hynes [Folder restricted until 2064]	1988-1989
15	9	Meeting agendas [Folder restricted until 2068]	1993
14	35	Meeting Minutes [Folder restricted until 2023]	1993
15	10-20	Search materials [Folders restricted until 2068]	1993
		5: Miscellaneous Committee Records	1910-1993
Box	Folder
14	36	Business committee meeting minutes	1910
14	37	Conservatory committee materials	1930-1938
14	38	Policy committee: Meeting materials	1966
14	39	Policy committee: Meeting materials	1967
14	40	Policy committee: Meeting materials	1968
14	41	Policy committee: Meeting materials	1969
14	42	Policy committee: Meeting materials	1970
14	43	Policy committee: Meeting materials	1971
14	44	Policy committee: Meeting materials	1972
14	45	Policy committee: Meeting materials	1982
14	46-49	Endowment management and utilization committee	1984-1987
14	50	Endowment management and utilization committee	1986
16	1	Audit committee	1985-1988
16	2-3	Budget review committee	1985-1986
16	4	Budget review committee	1987
16	5-6	Presidential committee on athletics [Folder restricted until 2023]	1992-1993
16	7	Presidential committee on athletics: Athletic task force report [Folder restricted until 2023]	1992-1993

3: Subject Files, 1882-2012Return to Top

Arranged chronologically.

This series contains subject files that document the work of the Board of Trustees. These files include biographical information on Trustees, correspondence, memoranda, reports, and handbooks.

Container(s)		Description	Dates
Box	Folder
15	21	Reports from President A.J. Anderson	1882-1883
16	8	Annual report of the President	1884
15	22	Acquisition of college property	1885-1936
15	23	Correspondence	1886-1927
16	9	Correspondence: Letters from Anderson Administration to Myron Eells	1888-1891
15	24	Correspondence: Eells	1890-1891
16	10	Correspondence: H.A. Reynolds	1892-1895
16	11	Annual report of the president	1892
16	12	Annual report of the president	1893
16	13-14	Correspondence: Eells	1893-1908
15	25	Correspondence: Eells	1893-1908
16	15	Correspondence: H.A. Reynolds	1893-1895
15	26	J.F. Eaton presidency as told by H.A. Reynolds	circa 1894
16	16	Annual report of the president	1895
16	17	Tax exemption suit	1896-1898
16	18	Financial records reports	1896-1904
15	27	Annual report of the president	1896, 1907
16	19	Annual report of the president	1897
16	20	Annual report of the president	1897-1910
16	21	Annual report of the president	1898
16	22	Annual report of the president	1899
16	23	Annual report of the president	1900
16	24	Annual report of the president	1901
16	25	Annual report of the president	1902
16	26	Annual report of the president	1903
16	27	Annual report of the president	1904
16	28	Annual report of the president	1905
16	29	Annual report of the president	1906
16	30	Annual report of the president	1907
16	31	Annual report of the president	1908
16	32	Annual report of the president	1909
16	33	Annual report of the president	1910
16	34	Annual report of the president	1911
16	35	Annual report of the president	1912
16	36	Annual report of the president	1913
16	37	Annual report of the president	1916
16	38	Whitman's service records	1924
16	39	Annual report of the president	1931
16	40	Correspondence: Land and property	1931-1939
16	41	Annual report of the president	1933
16	42	Annual report of the president of Whitman College	1934
16	43-45	Deeds, legal documents, and resolutions	1934-1975
16	46	Resignations	1935
16	47	Annual report of the president	1936
16	48	Don Sherwood's book on Whitman College Financial History, Chapter 1	1936-1976
16	49	Reports and memoranda	1936-1977
16	50	Whitman College Chamber of Commerce special committee	1936-1939
16	51	Annual report of the president	1937
16	52	Annual report of the president	1938
16	53	Annual report of the president	1939
16	54	Burke Building materials	1939-1945
16	55	Annual report of the president	1940
15	28	Correspondence: Stadium park	1940-1948; 1956-1957
16	56	Annual report of the president	1941
16	57	Annual report of the president	1942
16	58	Correspondence	1942-1948
16	59	Annual report of the president	1943
16	60	Annual report of the president	1944
1	1	Portrait of Cameron Sherwood	1944
16	61	Correspondence: Dissatisfaction with Anderson administration	1944-1947
16	62	Correspondence: Resignation of R.V. Borleske in regards to salary disputes with President Anderson	1944-1947
16	63	Financial development	1944-1948
16	64	Annual report of the president	1945
16	65	Correspondence: Whitman College land transaction with Paul A. Eke	1945-1946
16	66	Annual report of the president	1946
16	67	Annual report of the president	1947
16	68	American Association of University Professors report	1948
16	69	Annual report of the president	1948
16	70	Annual report of the president	1949
16	71	Correspondence and memoranda	1949-1954
16	72	Annual report of the president	1950
16	73	Correspondence: Faculty tenure	1950-1951
16	74	Annual report of the president	1951
16	75-77	Reports and recommendations on personnel [Folders restricted until 2043]	1951-1968
16	78-79	Annual report of the president	1953
16	80	Annual report of the president	1954
17	1	Annual report of the president	1954-1958
17	2	Correspondence and memoranda	1954-1982
17	3	Dean of faculty search [Folder restricted until 2030]	1955
15	29	Scholarship fund	1955
17	4	Correspondence and memoranda	1955-1962
17	5	Annual report of the president	1959-1960
17	6	Annual report of the president	1960-1961
17	7	Articles, correspondence, and memoranda	1960-1966
17	8	Annual report of the president	1961-1962
17	9	Deeds, legal documents, and resolutions [Restricted until 2052]	1961-1982
17	10	Annual report of the president	1962-1963
17	11	Annual report of the president	1963-1964
17	12	Annual report of the president	1964-1965
17	13-14	Correspondence: Presidents [Partial contents of folder 14 restricted until 2064]	1964-1977
17	15	Annual report of the president	1965-1966
17	16-17	Governing boards of Whitman College member list	1965-1981
17	18	Biennial faculty governing boards conference	1966
17	19	Annual report of the president	1966-1967
17	20	Correspondence and memoranda [Folder restricted until 2043]	1966-1969
17	21-22	Materials mailed to trustees	1966-1988
17	23	Annual report of the president	1967-1968
17	24	Correspondence	1967-1975
17	25	Governing boards committee lists	1968
17	26	State scholarship grants	1967
17	27	Annual report of the president	1968-1969
17	28	Correspondence: Co-ed dorm policy	1968-1971
15	30	Correspondence: Co-ed dorm policy	1968-1971
17	29	Financial development	1968-1971
17	30	Johnston report	1969
17	31	Report to the board of trustees	1969
17	32	Annual report of the president	1969-1970
17	33	Fundraising	1970
17	34-35	Correspondence and memoranda [Partial contents of folder 34 restricted until 2046]	1970-1977
17	36	Alumni association	1971 April 23
17	37	Correspondence: Resignation of W.L. Minnick in response to co-ed housing	1971
17	38	Board of overseers member list	1971-1975
17	39	Endowment program summary	1973-1974
17	40-44	Case study	1973-1978
17	45-46	Lehmann versus the board of trustees of Whitman College [Folders restricted until 2052]	1974-1977
15	31	Lehmann versus the board of trustees of Whitman College	1974-1977
17	47-48	Board of trustees and board of overseers member list	1974-1984
	object
20	1-3	Salishan Conference: Dr. Ben Green, 1/2" open reel videotape	1975 March 24
20	4-6	Salishan Conference: Dr. Robert Leeper, 1/2" open reel videotape	1975 March 24
20	7-9	Salishan Conference: Dr. Louise Tyler, 1/2" open reel videotape	1975 March 25
20	10-11	Salishan Conference: Dr. W.M. Romey, 1/2" open reel videotape	1975 March 25
	Folder
17	49	Whitman College Indian Hills Conference: "Goals and purposes of the college"	1976 May 7-9
17	50-51	Correspondence: President Skotheim and John M. Davis	1976-1979
17	52	Historical summary report	1977 May 20
17	53	Resolutions paying tribute to members of the Whitman community	1977 May 21
1	2	Portrait of the Board of Trustees from the Weston Hotel in Seattle	1977 December
18	1	Excerpt from Barnes and Roche Incorporated feasibility study report	1978 September
18	2	Correspondence: President Skotheim	1978
18	3-5	Case study	1978-1979
18	6-7	Salishan retreat	1978-1983
18	8	Correspondence: Board of trustees self-study	1979-1980
18	9-10	Correspondence: President Skotheim	1979-1980
18	11	Correspondence: John M. Davis and various Whitman faculty	1980-1982
18	12-13	Governing board handbook	1980
18	14	Correspondence: Workshop/retreat	1981 October 16-17
18	15	Correspondence: President Skotheim	1981
18	16	Correspondence: President Skotheim	1981-1982
18	17	Proposal to renovate residence halls	1982
18	18-20	Salishan retreat	1983 February-March
18	21-23	Salishan retreat	1983 March 6-8
18	24	Correspondence: President Skotheim	1983
18	25-26	Correspondence: President Skotheim and John M. Davis	1983-1984
18	27	Correspondence: Tony Birch and John M. Davis	1983-1984
18	28-31	Communications from the president's office	1983-1987
18	32	Correspondence: President Skotheim [Partial contents restricted until 2059]	1984
18	33	Correspondence: President Skotheim and John M. Davis [Partial contents restricted until 2059]	1984
18	34	Governing board handbook	1984
18	35	Correspondence: Jerome Hillis	1984-1986
18	36	Comparative financial statistics	1985 September
18	37	Audits of the 1984-1985 fiscal year	1985
18	38	Commencement speeches	1985
18	39	Financial Statements (pre-audit)	1985
18	40	Governing board handbook	1985
18	41	Ad hoc advisory committee on investment policy: South Africa divestment	1985-1986
18	42	Financial quarterly reports	1985-1986
18	43	Materials regarding investment in South Africa	1985-1986
18	44	Governing boards member list	1985-1987
18	45	Tentative trustees schedule	1985-1987
18	46	The Carnegie Foundation for the advancement of teaching	1986
18	47-48	Correspondence: Jerome Hillis [Partial contents of folder 47 restricted until 2063]	1986-1988
19	1-2	Governing board handbook	1987
19	3	Preliminary enrollment plan	1987
1	3-4	Portrait of the Board of Trustees	circa 1987-1988
19	4	Enrollment marketing analysis and plan	1988
19	5-6	Governing board handbook	1988
19	7	Articles and correspondence	1988-1989
19	8	A presentation of Simon H. Rifkind for the endowment of the William O. Douglas program	1989
19	9	Chief financial officer (CFO) candidates [Folder restricted until 2064]	1989
19	10	Pioneer corporation certificate	1989
19	11	Student life enhancement project	1989
19	12	Correspondence	1989-1990
19	13	Member directory and information about members [Folder restricted until 2027]	1989-1997
1	8	Portrait of the Board of Trustees	circa 1991-1992
19	14	Governing board handbook [Folder restricted until 2021]	1991
19	15	Interim strategic plan [Folder restricted until 2024]	1991-1994
19	16	Trustee mailing [Folder restricted until 2022]	1992 January 29
19	17	Photograph of the Whitman trustees at the Seattle Athletic Club [Folder restricted until 2022]	1992
19	18-20	Materials mailed to trustees [Folders restricted until 2023]	1992-1993
19	21	Ball, Janik, and Novack Whitman College materials and reports [Folder restricted until 2023]	1993
19	22	Governing board handbook [Folder restricted until 2023]	1993
19	23-24	Materials mailed to trustees [Folder restricted until 2024]	1993-1994
1	5	Portrait of the Board of Trustees	circa 1993-1994
19	25	Financial statements [Folder restricted until 2024]	1994 June 30
19	26	Governing board handbook [Folder restricted until 2024]	1994
19	27-29	Materials mailed to trustees [Folders restricted until 2025]	1994-1995
19	30	Financial statements [Folder restricted until 2025]	1995 June 30
19	31	Stewardship report [Folder restricted until 2025]	1995
19	32	Whitman college proposal for a new campus center/student union [Folder restricted until 2025]	1995
19	33-34	Materials mailed to trustees [Folder restricted until 2026]	1995-1996
19	35	Matthew Amos: "Majoring in the rest of your life" [Folder restricted until 2025]	1995
19	36	Frank Boyden: "Majoring in the rest of your life" [Folder restricted until 2025]	1995
19	37	Jack Fisher: "Majoring in the rest of your life" [Folder restricted until 2025]	1995
19	38	Robert Pennington: "Majoring in the rest of your life" [Folder restricted until 2025]	1995
19	39	Susan Hubbard Sakimoto: "Majoring in the rest of your life" [Folder restricted until 2025]	1995
19	40	Dr. Weisberger: "Majoring in the rest of your life" [Folder restricted until 2025]	1995
19	41	Adam West: "Majoring in the rest of your life" [Folder restricted until 2025]	1995
19	42	Dirk Benedict: "Majoring in the rest of your life" [Folder restricted until 2026]	1996
19	43	Gary Christophersen, Seattle Filmworks: "Majoring in the rest of your life [Folder restricted until 2026]	1996
19	44	Tim Egan: "Majoring in the rest of your life" [Folder restricted until 2026]	1996
19	45	Dr. Meryl Hoekstra: "Majoring in the rest of your life" [Folder restricted until 2026]	1996
19	46	Valerie Logan: "Majoring in the rest of your life" [Folder restricted until 2026]	1996
19	47	Kent Sallonstall: "Majoring in the rest of your life" [Folder restricted until 2026]	1996
19	48	Al Swift: "Majoring in the rest of your life" [Folder restricted until 2026]	1996
19	49	Peter Van Oppen Interpoint Incorporation: "Majoring in the rest of your life" [Folder restricted until 2026]	1996
19	50	Materials mailed to trustees [Folder restricted until 2027]	1996-1997
19	51	Mille Mitchell: "Majoring in the rest of your life" [Folder restricted until 2027]	1996-1997
19	52	House of representatives resolutions 4636 [Folder restricted until 2027]	1997
19	53-54	Governing board handbook [Folders restricted until 2028]	1997-1998
19	55	Financial Statements [Folder restricted until 2030]	2000 June 30
19	56	Reports under government auditing standards [Folder restricted until 2030]	2000 June 30
19	57	Endowment fund investment performance review [Folder restricted until 2030]	2000 September 30
19	58	Trustees in the news [Folder restricted until 2034]	2000-2004
1	6	Certificate of incorporation	2003 March 2
19	59	Financial statements [Folder restricted until 2034]	2004
1	7	Portrait from a trustee retreat	circa 2005-2006
19	60-61	Governing board handbook [Folders restricted until 2036]	2006
19	62-63	Governing board handbook [Folders restricted until 2041]	2011
19	64	Robert Zemsky presentation on Governing Board Management [Folder restricted until 2042]	2012 May
19	65	"How to interpret and use financial information"	undated
19	66	Proposed constitution and by-laws	undated

4: Ashton O'Donnell Files, 1981-1998Return to Top

Arranged chronologically.

This series contains the records of Ashton O'Donnell, who was Chair of the Board of Trustees from 1986-1991. It contains correspondence, memoranda, and notes from his tenure as Chair.

Container(s)		Description	Dates
Box	Folder
21	1-2	Correspondence and memoranda	1981-1988
21	3	Notes	1986 April 10-1988 December 2
21	4-5	Finance committee transition to investment committee	1986-1989
21	6	Correspondence and memoranda	1987
21	7-9	Presidential search [Folders restricted until 2064]	1987-1989
21	10	Newspaper clippings on presidential search	1987-1989
21	11-12	Correspondence and memoranda	1988
21	13	Notes	1988 December 6-1990 January 5
21	14	Correspondence and memoranda	1989-1990
21	15-16	Correspondence and memoranda	1990
21	17	Transfer from Ashton J O'Donnell to Jerome L Harris	1990
22	1	Notes [Folder restricted until 2028]	1990 January 8-1998 June 9
22	2-3	Correspondence and memoranda [Folder restricted until 2021]	1991
22	4	Resignation of David Maxwell [Folder restricted until 2067]	1992
22	5	Correspondence and memoranda [Folder restricted until 2028]	1992-1998

Governing Boards correspondence, 1959-1978Return to Top

Container(s)		Description	Dates
Box	Folder
24	1	Executive Committee of Board of Overseers [folder restricted until 2047]	1959-1972
24	2	Miscellaneous [event invitations and requests for donations]	1959-1978
24	3	Governing Board [Overseers] minutes [folder restricted until 2044]	1961-1969
24	4	Suggestions for new members [folder restricted until 2050]	1961-1975
24	5	Faculty Conference	1962-1963
24	6	Special list for Don Sherwood - donors over $1000	1963-1967
24	7	Trustee accounts of contributors over $1000 or more	1965-1971
24	8	Faculty-Governing Boards Conference fundraising information	1966 December 2
24	9	Replies to Dr. Perry's letter on gym fundraising	1966
24	10	Faculty Conference	1966-1967
24	11	Governing boards lists	1968-1969
24	12	[Membership] lists	1970-1977
24	13	Trustee gift reports	1970-1977
24	14	Executive Committee of Board of Overseers	1972-1975
24	15	Western Washington annual meeting	1972-1974
24	16	Farm committee - patronage dividends [folder restricted until 2050]	1974-1975
24	17	Finance Committee meeting	1974-1975
24	18	Trustee meeting [folder restricted until 2051]	1975-1976
24	19	Executive Committee of Board of Overseers	1975-1976
24	20	Finance Committee meeting	1975-1976
24	21	Executive Committee meeting, Board of Overseers	1977
24	22	Finance Committee meeting [1 of 2]	1977-1978
24	23	Finance Committee meeting [2 of 2]	1977-1978
25	1	Trustee reports	1959-1969
25	2	Board of Overseers gift to Maxeys (Edgerton's letter)	1960 February 2
25	3	Finance Committee	1959-1968
25	4	Special reports to Don Sherwood	1960-1962
25	5	Faculty Conference	1964-1965
25	6	Finance Committee	1968 July 1-1970 June
25	7	Farm Committee	1970-1977
25	8	Executive Committee of Board of Trustees	1972-1977
25	9	Trustee meeting	1974-1975
26	1	Finance Committee	1976-1977
26	2	Trustee meeting [especially "the football issue"; whether to suspend football at Whitman]	1976-1977

Names and SubjectsReturn to Top

Corporate Names

Whitman College

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