Archives West Finding Aid
Table of Contents
Moscow Lodge 249 Benevolent And Protective Order Of Elks Records, 1943-1984
Overview of the Collection
- Creator
- Moscow Lodge 249 Benevolent And Protective Order Of Elks
- Title
- Moscow Lodge 249 Benevolent And Protective Order Of Elks Records
- Dates
- 1943-1984 (inclusive)19431984
- Quantity
- 6 cubic feet
- Collection Number
- MG363 (collection)
- Summary
- Minutes of the meetings of the board of trustees, 1943-1966; financial records, 1951-1980, dimit records, daily calendars of events, visitors registers, and other records of this fraternal organization.
- Repository
-
University of Idaho Library, Special Collections and Archives
Special Collections and Archives
University of Idaho Library
875 Perimeter Drive
MS 2350
Moscow, ID
83844-2350
Telephone: 2088850845
libspec@uidaho.edu - Languages
- English
- Sponsor
- Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.
Historical NoteReturn to Top
Moscow Lodge 249 of the Benevolent and Protective Order of Elks is the oldest lodge in the state of Idaho. It had its beginnings on December 28, 1892, when a contingent of Spokane Elks, Exalted Ruler George Turner presiding, officiated in chartering the new lodge. Thirty two charter members were initiated in the meeting which took place in the I.O.O.F. Hall. The first officers were: C.S. Scott, exalted ruler; J.H. Forney, lecturing knight; I.C. Hattabaugh, leading knight; P. Tillinghast, loyal knight; R.S. Brown, treasurer; Morgan Tillinghast, secretary; the Rev. P. Murphy, chaplain; George N. Hinckley, inner guard, and John Almquist, tiler.
The lodge did not have its own home until 1905, when a temple was built at the corner of First and Main at a cost of $20,000. The Two Forty-Niner, the lodge newsletter, reported that when the building was finished, "the bondholders held a jubilee and burned most of the bonds, thus putting the lodge in good financial shape."
By 1920 the membership had grown from the original 35 to 750. World War I took the lives of two members, C. Boyd Maynard and William M. Green, and affected the lodge in other ways, as the newsletter pointed out: "During the Great War the lodge practically ceased lodge work. The temple was turned over to the S.A.T.C. boys as a convalescent hospital and but two meetings were held during the winter of 1918."
Things began to pick up after the war. A bowling alley was installed in the temple in 1916, and a band, organized in 1920, began providing music for important occasions. In keeping with the Elks emphasis on American traditions and ideals, the lodge initiated Flag Day ceremonies on June 18, 1922. World War II did not have the drastic effect of World War I. In 1941 the lodge purchased the nine-hole Moscow Golf Club and in 1942 completed some remodeling of the temple. Extensive remodeling of the Elks Temple was conducted in 1962, and a new clubhouse was constructed at the golf course in 1967.
Content DescriptionReturn to Top
The records of the Moscow Elk's Club span the years 1943 to 1984, with the bulk of the records covering the years 1960 to 1980. Included are minutes of the meetings of the board of trustees, 1943-1966; financial records, 1951-1980, daily calendars of events, 1975-1980, visitors registers, 1971-1973, 1978-1979, and other material. Many records are missing from the collection; for example the first warrants are for May 1970, the next are March 1973, then there is another gap until April 1975. There are also gaps in the financial statements, daily cash sheets, daily calendars, and visitors registers.
Related material in the Special Collections Department include issues of the Two forty-niner, and a Daily Idahonian supplement published in 1968 on the occasion of the 75th anniversary of the Elks Lodge in Moscow.
Administrative InformationReturn to Top
Arrangement
The material in this Manuscript Group was in no apparent order when received, therefore three series were created during processing.
The first series contains the typewritten minutes of the meeting of the board of trustees, 1943-1966. These were originally in ledgers, but were separated and placed in folders during processing.
The second series consists of the financial records of the lodge. Included are warrants, check stubs, bank statements and paid checks which were retained if the check stub books for the period covered were not present, payroll ledgers, financial statements daily cash sheets, and treasurer's receipt books. The warrant numbers correspond to the check numbers. The lodge checking account included two colors of checks with the same account number; pink checks with one numbering sequence for general payments, and green checks with a separate numbering sequence for payroll. There are no check stub books for the payroll checks, there are however, payroll ledger sheets. Also included are liquor purchase records and bar inventories.
The final series contains dimit records, daily calendars of lodge events maintained by the office, visitors registers, duplicate membership cards for one year (1977/1978), two surveys on building sale and use, form letters, tickets, place mats, and other memorabilia, and three copies of the Gem State Elk.
Invoices were discarded since purchases can be traced through the warrants. Paid checks and bank statements were discarded when the check register or corresponding warrant was present; likewise, payroll checks were discarded if there was a payroll ledger for the time period. Employee time cards were also discarded since they were for a period covered by the ledgers. In all the records were reduced by 3 cubic feet.
Detailed Description of the CollectionReturn to Top
Series I. Minutes of the Board of Trustees , 1943-1966Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
1/1 | 91 items |
1943-1946 |
1/2 | 62 items |
1947-1948 |
1/3 | 95 items |
1949-1951 |
1/4 | 78 items |
1952-1954 |
1/5 | 80 items |
1955-1957 |
1/6 | 82 items |
1958-1960 |
1/7 | 80 items |
1961-1963 |
1/8 | 74 items |
1964-1966 |
Series II. Financial Records , 1951-1980Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
1/9 | Warrants 8819-8886 63 items
|
May 1970 |
1/10 | Warrants 1469-1579 88 items
|
March 1973 |
1/11-19 | Warrants 3273-3895 638 items
|
April-December 1975 |
1/20-23 | Warrants 3896-4204 306 items
|
January-April 1976 |
1/24-26 | Warrants 4579-4819 239 items
|
October-December 1976 |
1/27-29 | Warrants 4820-5040 218 items
|
January-March 1977 |
2/30-38 | Warrants 5041-5640 612 items
|
April-December 1977 |
2/39-40 | Warrants 5641-5781 145 items
|
January-February 1978 |
2/41 | Check stubs 2357-2608 1 item
|
March-July 1974 |
2/42-52 | Check stubs 3608-6364 11 items
|
September 1975-November 1978 |
2/53 | Bank statements and paid checks, Master Card account, Idaho First National Bank 36 items
|
1974-1977 |
2/54-56 | Bank statements and paid checks, First Security Bank 1140 items
|
August 1974-May 1975 |
3/57-63 | Payroll ledgers 7 items
|
1972-1978 |
4/64 | Financial statements 20 items
|
April 1971-December 1972 |
4/65 | Financial statements 28 items
|
1973-1974 |
4/66 | Financial statements 21 items
|
1975; 1977-1978 |
4/67-70 | Daily cash sheets 178 items
|
October 1973-March 1974 |
4/71-73 | Daily cash sheets 145 items
|
July-December 1974 |
4/74-78 | Daily cash sheets 258 items
|
April-December 1975 |
4/79-80 | Daily cash sheets 100 items
|
January-March 1976 |
4/81-82 | Daily cash sheets 119 items
|
September-December 1976 |
4/83 | Daily cash sheets 44 items
|
May-June 1978 |
4/84 | Treasurer's receipt book 1 item
|
March-November 1966 |
4/85-91 | Treasurer's receipt book 7 items
|
April 1974-March 1977 |
5/92-96 | Treasurer's receipt book 5 items
|
March 1977-April 1979 |
5/97 | Contributions 1 item
|
1951-1956 |
5/98 | Expenses for annual events 14 items
|
1972-1974 |
5/99 | Equipment purchases 1 item
|
1973-1975 |
5/100 | Liquor purchase records 1 item
|
1972-1975 |
5/101 | Bar requisitions 14 items
|
January-August 1980 |
5/102 | Liquor inventory 8 items
|
January-August 1980 |
Series III. Other Records , 1971-1984Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
5/103-104 | Absolute dimit records 2 items
|
April 1971-September 1977 |
5/105-106 | Transfer dimit records 2 items
|
February 1976-December 1978 |
5/107-112 | Daily calendar 6 items
|
1975-1980 |
5/113-114 | Daily calendar 2 items
|
September 1983-February 1984 |
5/115 | Daily calendar 1 item
|
1984 |
5/116 | Visitors' register book 1 item
|
November 1971-April 1973 |
5/117 | Visitors' register book 1 item
|
March 1978-April 1979 |
6/118-120 | Duplicate membership cards 476 items
|
1977/1978 |
6/121 | Building questionnaire 45 items
|
1975 |
6/122 | New building survey 150 items
|
1979 |
7/123-124 | New building survey 314 items
|
1979 |
7/125 | Contracts: American Federation of Musicians 6 items
|
1973 |
7/126 | Correspondence, etc. 9 items
|
1971-1978 |
7/127 | Form letters, tickets, place mats, etc. 15 items
|
1951-1978 |
7/128 | Gem State Elk 3 items
|
1978-1979 |
7/129 | Newspaper clippings, programs, etc. 5 items
|
1972-1978 |
Names and SubjectsReturn to Top
Corporate Names
- Elks (Fraternal order). Lodge No. 249 (Moscow, Idaho) -- Records and correspondence