Library Gifts and Exchange Department Records, 1951-2004

Overview of the Collection

Creator
Oregon State University. Libraries.
Title
Library Gifts and Exchange Department Records
Dates
1951-2004 (inclusive)
1970-1995 (bulk)
Quantity
6 cubic feet, (7 boxes)
Collection Number
RG 261
Summary
The Library Gifts and Exchange Department Records document the donation of gift books and journals to the Oregon State University Libraries and the exchange of materials with other libraries and repositories.  E. Doris Tilles was the Gifts and Exchange Librarian until 1976, when Karen Starr assumed the position.
Repository
Oregon State University Libraries, Special Collections and Archives Research Center
Special Collections and Archives Research Center
121 The Valley Library
Oregon State University
Corvallis OR
97331-4501
Telephone: 5417372075
Fax: 5417378674
scarc@oregonstate.edu
Access Restrictions

Collection is open for research.

Languages
English

Historical NoteReturn to Top

The first "official" college library was likely that of the Adelphian Literary Society, which in 1880 had acquired the Corvallis Library Association's library. Ten years later, the Adelphians transferred their 605-volume library to the college. By 1899, when the first full-time, nonstudent librarian, Arthur Stimpson, was appointed, the collection had grown to 3000 volumes and 500 pamphlets and bulletins. The first professional librarian, Ida A. Kidder, was appointed in 1908.

Initially housed in the Administration Building (now Benton Hall), a structure for the library was constructed in 1918 with funds appropriated by the Oregon Legislative Assembly passed a year earlier. Named Kidder Hall in honor of Ida Kidder, the library was re-named in 1954 for William Jasper Kerr, president of OSU from 1907-1932 and first chancellor of the State System of Higher Education.

Despite the construction of a west wing to the library building in 1941, space needs continued to become increasingly acute with the expansion of collections and staff. In the late 1950s, planning began for a new structure that was completed in 1963 and expanded in 1971 with the addition of two floors. A branch of the Library at the OSU Hatfield Marine Science Center was completed in 1976 and eventually named for Marilyn Potts Guin, the first librarian there.

Increasing demand for space drove plans for further expansion and renovation of the library building that began in 1988 but really gained momentum with the approval of funds from the Legislative Assembly in 1993. Owing to the success of a fundraising campaign to raise private money to match state funds, expansion efforts began in 1996 and were completed in 1999. The Kerr Library was renamed the Valley Library in 1995 in honor of the Wayne and Gladys Valley Family, whose foundation donated $10 million to library expansion efforts.

Librarians subsequent to Kidder were Lucy M. Lewis (1920-1945), William H. Carlson (1945-1965), Rodney K. Waldron (1965-1984), Melvin R. George (1984-1996), Karyle S. Butcher (1997-2010), and Faye A. Chadwell (2010-).

E. Doris Tillis was appointed as the Assistant Acquisitions Librarian in 1968 and shortly thereafter became the Gifts and Exchange Librarian, a position she held until her appointment as the Interlibrary Loan Librarian in 1976. Karen Starr was appointed as the Gifts and Exchange Librarian in 1976.

Content DescriptionReturn to Top

The Library Gifts and Exchange Department Records document the donation of gift books and journals to the Oregon State University Libraries and the exchange of materials with other libraries and repositories.  The collection consists predominantly of correspondence.  Reports, policies and procedures, and correspondence with the Library Director document the functioning of the department primarily during the 1970s-1990s.

Use of the CollectionReturn to Top

Preferred Citation

Library Gifts and Exchange Department Records (RG 261), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.

Administrative InformationReturn to Top

Arrangement

The Library Gifts and Exchange Department Records are arranged in 4 series: 1. Chronological Correspondence, 1970-1991; 2. Alphabetical Correspondence, 1951-2004; 3. Subject Files, 1951-2003; and 4. Administrative Records, 1972-1995.

Acquisition Information

These records were transferred to the Special Collections and Archives Research Center by Oregon State University Libraries and Press administration in 2015.

Related Materials

The Library Records (RG 009) provide extensive documentation of library collections, services, and facilities at Oregon State. The Special Collections and Archives Research Center also houses the papers of several Oregon State librarians and library directors, including Rodney Waldron and William Carlson.

Detailed Description of the CollectionReturn to Top

Series 1:  Chronological Correspondence, 1970-1991Return to Top

Series 1 comprises about half of the collection. It consists of correspondence arranged chronologically that documents donations of books and journals to the OSU Libraries. These records also include accession records for materials received and correspondence with other libraries that were exchange partners with Oregon State.

Container(s) Description Dates
Box/Folder
1.01
1970-1971 (1/2)
1.02
1970-1971 (2/2)
1.03
1971-1972
1.04
1972-1973
1.05
1973-1974
1.06
1974-1975
1.07
1975-1977
1.08
1975-1976
1.09
1976-1977 (1/2)
1.10
1976-1977 (2/2)
1.11
1977-1978
1.12
1978-1979
1.13
1979-1980
1.14
1980-1981 (1/2)
1.15
1980-1981 (2/2)
1.16
1982-1983 (1/2)
1.17
1982-1983 (2/2)
2.01
1983-1984
2.02
1983-1984 (1/2)
2.03
1983-1984 (2/2)
2.04
1984
2.05
1983-1985
2.06
1983-1985
2.07
1984-1985 (1/2)
2.08
1984-1985 (2/2)
2.09
January-June 1986
2.10
July-September 1986
2.11
October-December 1986 (1/2)
2.12
October-December 1986 (2/2)
2.13
January-March 1987 (1/2)
2.14
January-March 1987 (2/2)
2.15
April-June 1987 (1/2)
2.16
April-June 1987 (2/2)
2.17
July-September 1987
2.18
January-March 1988
2.19
April-June 1988
2.20
July-September 1988
2.21
October-December 1988
3.01
January-March 1989
3.02
April-June 1989
3.03
July-September 1989
3.04
October-December 1989 (1/3)
3.05
October-December 1989 (2/3)
3.06
October-December 1989 (3/3)
3.07
1990
3.08
January-March 1990 (1/4)
3.09
January-March 1990 (2/4)
3.10
January-March 1990 (3/4)
3.11
January-March 1990 (4/4)
3.12
April-June 1990
3.13
July-September 1990 (1/3)
3.14
July-September 1990 (2/3)
3.15
July-September 1990 (3/3)
3.16
October-December 1990 (1/2)
3.17
October-December 1990 (2/2)
3.18
January-March 1991

Series 2:  Alphabetical Correspondence, 1951-2004Return to Top

Series 2 consists of several sets of alphabetically arranged correspondence. The first set begins with "S" and covers the period 1951 to 1965. Other sets are for 1981-1982; 1984-1986; 1991-2001; and annually for 2002-2004. This correspondence documents the gifts of books and journals to the OSU Libraries.

Container(s) Description Dates
Box/Folder
4.01
S- Sh
1951-1965
4.02
Si- Sq
1951-1965
4.03
Sr- Sz
1955-1965
4.04
T- Ta
1954-1964
4.05
Te- Ts
1951-1965
4.06
Tu- Tz
1951-1964
4.07
U
1954-1965
4.08
V
1952-1964
4.09
Wa
1951-1965
4.10
We- Wz
1951-1964
4.11
Y- Z
1953-1965
4.12
A- I
1981-1982 (1/2)
4.13
A- I
1981-1982 (2/2)
4.14
J- Z
1981-1982 (1/2)
4.15
J- Z
1981-1982 (2/2)
4.16
M- Z
1984-1985 (1/2)
4.17
M-Z
1984-1985 (2/2)
4.18
A- L
July-December 1985
4.19
M- Z
1985-1986
4.20
A
1991-2001
4.21
B
1991-2001 (1/2)
4.22
B
1991-2001 (2/2)
4.23
C
1991-2001
4.24
D
1991-2001
4.25
E
1991-2001
4.26
F
1991-2001
5.01
G
1991-2000
5.02
H
1990-2000
5.03
I
1991-1993
5.04
J
1990-2001
5.05
K
1991-2001
5.06
L
1991-2001
5.07
M
1991-2002 (1/2)
5.08
M
1991-2002 (2/2)
5.09
N
1991-2001
5.10
O
1990-2001
5.11
P
1991-2000
5.12
R
1991-2001
5.13
S
1990-2001 (1/2)
5.14
S
1990-2001 (2/2)
5.15
T
1991-2000
5.16
U
1991-2001
5.17
V
1991-2001
5.18
W
1991-2002
5.19
X, Y, Z
1991-1997
5.20
A- L
2002
5.21
M- Z
2002
5.22
A- L
2003
5.23
M- Z
2003
5.24
A- L
2004
5.25
M- Z
2004

Series 3:  Subject Files, 1951-2003Return to Top

Series 3 consists of subject files documenting the receipt of gifts by the Oregon State University Libraries as well as distribution of books to organizations within Oregon, such as the Children's Services Division, and internationally to Africa, China, and Nepal.

Container(s) Description Dates
Box/Folder
6.01
Anonymous
1987
6.02
Anonymous
1990-1994
6.03
Anonymous Books
1993-1998
6.04
Anonymous
2002
7.1
Books to Africa
1990-1995
6.05
Books to China
1990-1994
6.06
Book Sale Receipts
1977-1985
6.07
Booksale
1981-1982
6.08
Cayman Islands
1995
6.09
Children's Services Division (CSD)
1993-1994
6.10
Current Correspondence
1977-1978
6.11
Dead Correspondence
1987-1988
6.12
The Foundation for Books to China
Circa 1985
6.13
Friends of the Library Gifts
1967-1970
6.14
Friends of the Library Accession
1977-1984
6.15
Friends of the Library
1985
6.16
Fujian China Project
1993
6.17
Gift Books- Thank Yous
2000-2003
6.18
Gift Funds
1954-1973
6.19
Hatfield Marine Science Center (HMSC)
1991
6.20
Index Sales
1999
6.21
International Education Committee
1974-1977
6.22
Journals for Sale
1980
6.23
List of Serials for Exchange Purposes through Sea Grant
1979
6.24
LOLITA Documentation to Pull Donors
1983
6.25
Miscellaneous Old Paperwork
1995-1996
6.26
Money Taken In
1981-1983
6.27
Nepal Foundation
1994-1995
6.28
Newspaper Committee
1970-1973
6.29
Foundation "Thank Yous"
1986
6.30
OSU  Foundation Correspondence (Letters of Gratitude)
1986
6.31
OSU Press Material in Print (1/2)
1970-1985
6.32
OSU Press Material in Print (2/2)
1970-1985
6.33
OSU Press
2002
6.34
Paperwork Fall
2001
6.35
Scott Memos
1982-1984
6.36
Scott Memo of Agreement/Evaluation Plus Supporting Books Lists thru 8/11/82
1982
6.37
Scott, Thomas
1990
6.38
Sullivan- Dead
1993
6.39
James Sullivan- Live
1992-1993
6.40
Tax Act of 1984
1977-1985
6.41
UNESCO - General Letters
1951-1952
6.42
United States Book Exchange
1956-1971
6.43
U.S. Department of Agriculture
1951-1964
6.44
U.S. Geological Survey
1955-1964
6.45
U.S. Library of Congress
1954-1962
6.46
U.S. Treasury Department Foreign Assets Control
1964-1971

Series 4:  Administrative Records, 1972-1995Return to Top

Series 4 consists of operational procedures and policies for the Gifts and Exchange Department, reports, and memoranda to and from the Director of Libraries, Rodney Waldron. The bulk of the reports (1976-1986) were prepared by Karen J. Starr, Gifts and Exchange Librarian, while the earliest reports (1976) were prepared by E. Doris Tilles, her predecessor as Gifts and Exchange Librarian. Of special note are materials documenting a 1972 salary review for women librarians mandated by the Office of Civil Rights and conducted by E. Doris Tilles. The series also includes materials pertaining to Tilles' participation in the 1974 Student-Faculty Conference at Oregon State.

Container(s) Description Dates
Box/Folder
6.47
Gifts and Exchange Bimonthly Reports
Also includes quarterly and annual reports.
1976-1986
6.48
Gift and Exchange Procedures Manual- Archive
1986-1995
6.49
Library Memos- Director of Gifts and Exchange
1979-1985
6.50
Librarian Charts
circa 1985
6.51
Line and Category Numbers
1985-1988
7.2
Office of Civil Rights - Salaries for Women
1972
6.52
Tilles- 1974 Student-Faculty Conference
1973-1974
6.53
Withdrawal and Disposal Procedures for Library Books
1978-1979

Names and SubjectsReturn to Top

Subject Terms

  • Academic libraries--Acquisitions--Oregon--Corvallis.
  • Academic libraries--Administration.
  • Academic libraries--Oregon--Corvallis.

Corporate Names

  • Oregon State College. Library.
  • Oregon State University. Libraries.
  • Oregon State University. Library.

Other Creators

  • Personal Names
    • Waldron, Rodney K. (creator)
    Corporate Names
    • Oregon State College. Library. (creator)
    • Oregon State University. Library. (creator)