Library Gifts and Exchange Department Records, 1951-2004
Table of Contents
Overview of the Collection
- Creator
- Oregon State University. Libraries.
- Title
- Library Gifts and Exchange Department Records
- Dates
- 1951-2004 (inclusive)19512004
1970-1995 (bulk)19701995 - Quantity
- 6 cubic feet, (7 boxes)
- Collection Number
- RG 261
- Summary
- The Library Gifts and Exchange Department Records document the donation of gift books and journals to the Oregon State University Libraries and the exchange of materials with other libraries and repositories. E. Doris Tilles was the Gifts and Exchange Librarian until 1976, when Karen Starr assumed the position.
- Repository
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Oregon State University Libraries, Special Collections and Archives Research Center
Special Collections and Archives Research Center
121 The Valley Library
Oregon State University
Corvallis OR
97331-4501
Telephone: 5417372075
Fax: 5417378674
scarc@oregonstate.edu - Access Restrictions
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Collection is open for research.
- Languages
- English
Historical Note
The first "official" college library was likely that of the Adelphian Literary Society, which in 1880 had acquired the Corvallis Library Association's library. Ten years later, the Adelphians transferred their 605-volume library to the college. By 1899, when the first full-time, nonstudent librarian, Arthur Stimpson, was appointed, the collection had grown to 3000 volumes and 500 pamphlets and bulletins. The first professional librarian, Ida A. Kidder, was appointed in 1908.
Initially housed in the Administration Building (now Benton Hall), a structure for the library was constructed in 1918 with funds appropriated by the Oregon Legislative Assembly passed a year earlier. Named Kidder Hall in honor of Ida Kidder, the library was re-named in 1954 for William Jasper Kerr, president of OSU from 1907-1932 and first chancellor of the State System of Higher Education.
Despite the construction of a west wing to the library building in 1941, space needs continued to become increasingly acute with the expansion of collections and staff. In the late 1950s, planning began for a new structure that was completed in 1963 and expanded in 1971 with the addition of two floors. A branch of the Library at the OSU Hatfield Marine Science Center was completed in 1976 and eventually named for Marilyn Potts Guin, the first librarian there.
Increasing demand for space drove plans for further expansion and renovation of the library building that began in 1988 but really gained momentum with the approval of funds from the Legislative Assembly in 1993. Owing to the success of a fundraising campaign to raise private money to match state funds, expansion efforts began in 1996 and were completed in 1999. The Kerr Library was renamed the Valley Library in 1995 in honor of the Wayne and Gladys Valley Family, whose foundation donated $10 million to library expansion efforts.
Librarians subsequent to Kidder were Lucy M. Lewis (1920-1945), William H. Carlson (1945-1965), Rodney K. Waldron (1965-1984), Melvin R. George (1984-1996), Karyle S. Butcher (1997-2010), and Faye A. Chadwell (2010-).
E. Doris Tillis was appointed as the Assistant Acquisitions Librarian in 1968 and shortly thereafter became the Gifts and Exchange Librarian, a position she held until her appointment as the Interlibrary Loan Librarian in 1976. Karen Starr was appointed as the Gifts and Exchange Librarian in 1976.
Content Description
The Library Gifts and Exchange Department Records document the donation of gift books and journals to the Oregon State University Libraries and the exchange of materials with other libraries and repositories. The collection consists predominantly of correspondence. Reports, policies and procedures, and correspondence with the Library Director document the functioning of the department primarily during the 1970s-1990s.
Use of the Collection
Preferred Citation
Library Gifts and Exchange Department Records (RG 261), Oregon State University Special Collections and Archives Research Center, Corvallis, Oregon.
Administrative Information
Arrangement
The Library Gifts and Exchange Department Records are arranged in 4 series: 1. Chronological Correspondence, 1970-1991; 2. Alphabetical Correspondence, 1951-2004; 3. Subject Files, 1951-2003; and 4. Administrative Records, 1972-1995.
Acquisition Information
These records were transferred to the Special Collections and Archives Research Center by Oregon State University Libraries and Press administration in 2015.
Related Materials
The Library Records (RG 009) provide extensive documentation of library collections, services, and facilities at Oregon State. The Special Collections and Archives Research Center also houses the papers of several Oregon State librarians and library directors, including Rodney Waldron and William Carlson.
Detailed Description of the Collection
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Series 1: Chronological Correspondence, 1970-1991
Series 1 comprises about half of the collection. It consists of correspondence arranged chronologically that documents donations of books and journals to the OSU Libraries. These records also include accession records for materials received and correspondence with other libraries that were exchange partners with Oregon State.
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Dates: 1970-1971 (1/2)Container: Box/Folder 1.01
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Dates: 1970-1971 (2/2)Container: Box/Folder 1.02
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Dates: 1971-1972Container: Box/Folder 1.03
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Dates: 1972-1973Container: Box/Folder 1.04
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Dates: 1973-1974Container: Box/Folder 1.05
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Dates: 1974-1975Container: Box/Folder 1.06
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Dates: 1975-1977Container: Box/Folder 1.07
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Dates: 1975-1976Container: Box/Folder 1.08
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Dates: 1976-1977 (1/2)Container: Box/Folder 1.09
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Dates: 1976-1977 (2/2)Container: Box/Folder 1.10
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Dates: 1977-1978Container: Box/Folder 1.11
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Dates: 1978-1979Container: Box/Folder 1.12
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Dates: 1979-1980Container: Box/Folder 1.13
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Dates: 1980-1981 (1/2)Container: Box/Folder 1.14
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Dates: 1980-1981 (2/2)Container: Box/Folder 1.15
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Dates: 1982-1983 (1/2)Container: Box/Folder 1.16
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Dates: 1982-1983 (2/2)Container: Box/Folder 1.17
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Dates: 1983-1984Container: Box/Folder 2.01
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Dates: 1983-1984 (1/2)Container: Box/Folder 2.02
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Dates: 1983-1984 (2/2)Container: Box/Folder 2.03
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Dates: 1984Container: Box/Folder 2.04
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Dates: 1983-1985Container: Box/Folder 2.05
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Dates: 1983-1985Container: Box/Folder 2.06
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Dates: 1984-1985 (1/2)Container: Box/Folder 2.07
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Dates: 1984-1985 (2/2)Container: Box/Folder 2.08
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Dates: January-June 1986Container: Box/Folder 2.09
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Dates: July-September 1986Container: Box/Folder 2.10
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Dates: October-December 1986 (1/2)Container: Box/Folder 2.11
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Dates: October-December 1986 (2/2)Container: Box/Folder 2.12
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Dates: January-March 1987 (1/2)Container: Box/Folder 2.13
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Dates: January-March 1987 (2/2)Container: Box/Folder 2.14
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Dates: April-June 1987 (1/2)Container: Box/Folder 2.15
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Dates: April-June 1987 (2/2)Container: Box/Folder 2.16
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Dates: July-September 1987Container: Box/Folder 2.17
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Dates: January-March 1988Container: Box/Folder 2.18
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Dates: April-June 1988Container: Box/Folder 2.19
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Dates: July-September 1988Container: Box/Folder 2.20
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Dates: October-December 1988Container: Box/Folder 2.21
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Dates: January-March 1989Container: Box/Folder 3.01
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Dates: April-June 1989Container: Box/Folder 3.02
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Dates: July-September 1989Container: Box/Folder 3.03
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Dates: October-December 1989 (1/3)Container: Box/Folder 3.04
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Dates: October-December 1989 (2/3)Container: Box/Folder 3.05
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Dates: October-December 1989 (3/3)Container: Box/Folder 3.06
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Dates: 1990Container: Box/Folder 3.07
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Dates: January-March 1990 (1/4)Container: Box/Folder 3.08
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Dates: January-March 1990 (2/4)Container: Box/Folder 3.09
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Dates: January-March 1990 (3/4)Container: Box/Folder 3.10
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Dates: January-March 1990 (4/4)Container: Box/Folder 3.11
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Dates: April-June 1990Container: Box/Folder 3.12
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Dates: July-September 1990 (1/3)Container: Box/Folder 3.13
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Dates: July-September 1990 (2/3)Container: Box/Folder 3.14
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Dates: July-September 1990 (3/3)Container: Box/Folder 3.15
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Dates: October-December 1990 (1/2)Container: Box/Folder 3.16
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Dates: October-December 1990 (2/2)Container: Box/Folder 3.17
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Dates: January-March 1991Container: Box/Folder 3.18
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Series 2: Alphabetical Correspondence, 1951-2004
Series 2 consists of several sets of alphabetically arranged correspondence. The first set begins with "S" and covers the period 1951 to 1965. Other sets are for 1981-1982; 1984-1986; 1991-2001; and annually for 2002-2004. This correspondence documents the gifts of books and journals to the OSU Libraries.
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Description: S- ShDates: 1951-1965Container: Box/Folder 4.01
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Description: Si- SqDates: 1951-1965Container: Box/Folder 4.02
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Description: Sr- SzDates: 1955-1965Container: Box/Folder 4.03
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Description: T- TaDates: 1954-1964Container: Box/Folder 4.04
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Description: Te- TsDates: 1951-1965Container: Box/Folder 4.05
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Description: Tu- TzDates: 1951-1964Container: Box/Folder 4.06
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Description: UDates: 1954-1965Container: Box/Folder 4.07
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Description: VDates: 1952-1964Container: Box/Folder 4.08
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Description: WaDates: 1951-1965Container: Box/Folder 4.09
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Description: We- WzDates: 1951-1964Container: Box/Folder 4.10
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Description: Y- ZDates: 1953-1965Container: Box/Folder 4.11
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Description: A- IDates: 1981-1982 (1/2)Container: Box/Folder 4.12
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Description: A- IDates: 1981-1982 (2/2)Container: Box/Folder 4.13
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Description: J- ZDates: 1981-1982 (1/2)Container: Box/Folder 4.14
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Description: J- ZDates: 1981-1982 (2/2)Container: Box/Folder 4.15
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Description: M- ZDates: 1984-1985 (1/2)Container: Box/Folder 4.16
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Description: M-ZDates: 1984-1985 (2/2)Container: Box/Folder 4.17
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Description: A- LDates: July-December 1985Container: Box/Folder 4.18
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Description: M- ZDates: 1985-1986Container: Box/Folder 4.19
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Description: ADates: 1991-2001Container: Box/Folder 4.20
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Description: BDates: 1991-2001 (1/2)Container: Box/Folder 4.21
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Description: BDates: 1991-2001 (2/2)Container: Box/Folder 4.22
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Description: CDates: 1991-2001Container: Box/Folder 4.23
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Description: DDates: 1991-2001Container: Box/Folder 4.24
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Description: EDates: 1991-2001Container: Box/Folder 4.25
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Description: FDates: 1991-2001Container: Box/Folder 4.26
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Description: GDates: 1991-2000Container: Box/Folder 5.01
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Description: HDates: 1990-2000Container: Box/Folder 5.02
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Description: IDates: 1991-1993Container: Box/Folder 5.03
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Description: JDates: 1990-2001Container: Box/Folder 5.04
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Description: KDates: 1991-2001Container: Box/Folder 5.05
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Description: LDates: 1991-2001Container: Box/Folder 5.06
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Description: MDates: 1991-2002 (1/2)Container: Box/Folder 5.07
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Description: MDates: 1991-2002 (2/2)Container: Box/Folder 5.08
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Description: NDates: 1991-2001Container: Box/Folder 5.09
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Description: ODates: 1990-2001Container: Box/Folder 5.10
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Description: PDates: 1991-2000Container: Box/Folder 5.11
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Description: RDates: 1991-2001Container: Box/Folder 5.12
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Description: SDates: 1990-2001 (1/2)Container: Box/Folder 5.13
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Description: SDates: 1990-2001 (2/2)Container: Box/Folder 5.14
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Description: TDates: 1991-2000Container: Box/Folder 5.15
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Description: UDates: 1991-2001Container: Box/Folder 5.16
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Description: VDates: 1991-2001Container: Box/Folder 5.17
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Description: WDates: 1991-2002Container: Box/Folder 5.18
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Description: X, Y, ZDates: 1991-1997Container: Box/Folder 5.19
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Description: A- LDates: 2002Container: Box/Folder 5.20
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Description: M- ZDates: 2002Container: Box/Folder 5.21
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Description: A- LDates: 2003Container: Box/Folder 5.22
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Description: M- ZDates: 2003Container: Box/Folder 5.23
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Description: A- LDates: 2004Container: Box/Folder 5.24
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Description: M- ZDates: 2004Container: Box/Folder 5.25
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Series 3: Subject Files, 1951-2003
Series 3 consists of subject files documenting the receipt of gifts by the Oregon State University Libraries as well as distribution of books to organizations within Oregon, such as the Children's Services Division, and internationally to Africa, China, and Nepal.
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Description: AnonymousDates: 1987Container: Box/Folder 6.01
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Description: AnonymousDates: 1990-1994Container: Box/Folder 6.02
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Description: Anonymous BooksDates: 1993-1998Container: Box/Folder 6.03
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Description: AnonymousDates: 2002Container: Box/Folder 6.04
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Description: Books to AfricaDates: 1990-1995Container: Box/Folder 7.1
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Description: Books to ChinaDates: 1990-1994Container: Box/Folder 6.05
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Description: Book Sale ReceiptsDates: 1977-1985Container: Box/Folder 6.06
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Description: BooksaleDates: 1981-1982Container: Box/Folder 6.07
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Description: Cayman IslandsDates: 1995Container: Box/Folder 6.08
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Description: Children's Services Division (CSD)Dates: 1993-1994Container: Box/Folder 6.09
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Description: Current CorrespondenceDates: 1977-1978Container: Box/Folder 6.10
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Description: Dead CorrespondenceDates: 1987-1988Container: Box/Folder 6.11
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Description: The Foundation for Books to ChinaDates: Circa 1985Container: Box/Folder 6.12
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Description: Friends of the Library GiftsDates: 1967-1970Container: Box/Folder 6.13
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Description: Friends of the Library AccessionDates: 1977-1984Container: Box/Folder 6.14
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Description: Friends of the LibraryDates: 1985Container: Box/Folder 6.15
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Description: Fujian China ProjectDates: 1993Container: Box/Folder 6.16
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Description: Gift Books- Thank YousDates: 2000-2003Container: Box/Folder 6.17
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Description: Gift FundsDates: 1954-1973Container: Box/Folder 6.18
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Description: Hatfield Marine Science Center (HMSC)Dates: 1991Container: Box/Folder 6.19
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Description: Index SalesDates: 1999Container: Box/Folder 6.20
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Description: International Education CommitteeDates: 1974-1977Container: Box/Folder 6.21
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Description: Journals for SaleDates: 1980Container: Box/Folder 6.22
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Description: List of Serials for Exchange Purposes through Sea GrantDates: 1979Container: Box/Folder 6.23
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Description: LOLITA Documentation to Pull DonorsDates: 1983Container: Box/Folder 6.24
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Description: Miscellaneous Old PaperworkDates: 1995-1996Container: Box/Folder 6.25
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Description: Money Taken InDates: 1981-1983Container: Box/Folder 6.26
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Description: Nepal FoundationDates: 1994-1995Container: Box/Folder 6.27
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Description: Newspaper CommitteeDates: 1970-1973Container: Box/Folder 6.28
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Description: Foundation "Thank Yous"Dates: 1986Container: Box/Folder 6.29
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Description: OSU Foundation Correspondence (Letters of Gratitude)Dates: 1986Container: Box/Folder 6.30
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Description: OSU Press Material in Print (1/2)Dates: 1970-1985Container: Box/Folder 6.31
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Description: OSU Press Material in Print (2/2)Dates: 1970-1985Container: Box/Folder 6.32
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Description: OSU PressDates: 2002Container: Box/Folder 6.33
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Description: Paperwork FallDates: 2001Container: Box/Folder 6.34
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Description: Scott MemosDates: 1982-1984Container: Box/Folder 6.35
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Description: Scott Memo of Agreement/Evaluation Plus Supporting Books Lists thru 8/11/82Dates: 1982Container: Box/Folder 6.36
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Description: Scott, ThomasDates: 1990Container: Box/Folder 6.37
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Description: Sullivan- DeadDates: 1993Container: Box/Folder 6.38
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Description: James Sullivan- LiveDates: 1992-1993Container: Box/Folder 6.39
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Description: Tax Act of 1984Dates: 1977-1985Container: Box/Folder 6.40
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Description: UNESCO - General LettersDates: 1951-1952Container: Box/Folder 6.41
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Description: United States Book ExchangeDates: 1956-1971Container: Box/Folder 6.42
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Description: U.S. Department of AgricultureDates: 1951-1964Container: Box/Folder 6.43
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Description: U.S. Geological SurveyDates: 1955-1964Container: Box/Folder 6.44
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Description: U.S. Library of CongressDates: 1954-1962Container: Box/Folder 6.45
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Description: U.S. Treasury Department Foreign Assets ControlDates: 1964-1971Container: Box/Folder 6.46
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Series 4: Administrative Records, 1972-1995
Series 4 consists of operational procedures and policies for the Gifts and Exchange Department, reports, and memoranda to and from the Director of Libraries, Rodney Waldron. The bulk of the reports (1976-1986) were prepared by Karen J. Starr, Gifts and Exchange Librarian, while the earliest reports (1976) were prepared by E. Doris Tilles, her predecessor as Gifts and Exchange Librarian. Of special note are materials documenting a 1972 salary review for women librarians mandated by the Office of Civil Rights and conducted by E. Doris Tilles. The series also includes materials pertaining to Tilles' participation in the 1974 Student-Faculty Conference at Oregon State.
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Description: Gifts and Exchange Bimonthly Reports
Also includes quarterly and annual reports.
Dates: 1976-1986Container: Box/Folder 6.47 -
Description: Gift and Exchange Procedures Manual- ArchiveDates: 1986-1995Container: Box/Folder 6.48
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Description: Library Memos- Director of Gifts and ExchangeDates: 1979-1985Container: Box/Folder 6.49
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Description: Librarian ChartsDates: circa 1985Container: Box/Folder 6.50
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Description: Line and Category NumbersDates: 1985-1988Container: Box/Folder 6.51
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Description: Office of Civil Rights - Salaries for WomenDates: 1972Container: Box/Folder 7.2
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Description: Tilles- 1974 Student-Faculty ConferenceDates: 1973-1974Container: Box/Folder 6.52
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Description: Withdrawal and Disposal Procedures for Library BooksDates: 1978-1979Container: Box/Folder 6.53
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Names and SubjectsReturn to Top
Subject Terms
- Academic libraries--Acquisitions--Oregon--Corvallis.
- Academic libraries--Administration.
- Academic libraries--Oregon--Corvallis.
Corporate Names
- Oregon State College. Library.
- Oregon State University. Libraries.
- Oregon State University. Library.
Other Creators
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Personal Names
- Waldron, Rodney K. (creator)
Corporate Names
- Oregon State College. Library. (creator)
- Oregon State University. Library. (creator)
