Montana Department of Administration, Information Services Division records

Montana Department of Administration, Information Services Division records, 1970-1996

Overview of the Collection

Creator: Montana. Department of Administration. Information Services Division.
Title: Montana Department of Administration, Information Services Division records
Dates: 1970-1996 (inclusive)
19701996
Quantity: 22.4 linear feet
Collection Number: RS 493 (formerly UPRS 27)
Summary: This collection is a subgroup (Division) of the Montana Department of Administration records, RS 493. Please see the primary finding aid for more Montana Department of Administration records. These records (1970-1996) of the Information Services Division (currently named State Information Technology Services Division) consist of general correspondence, minutes, subject files, studies, surveys and more.
Repository: Montana Historical Society, Library & Archives
Montana Historical Society Research Center Archives
225 North Roberts
PO Box 201201
Helena MT
59620-1201
Telephone: 4064442681
Fax: 4064445297
mhslibrary@mt.gov
Access Restrictions: Collection is open for research.
Languages: English
Sponsor: Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.

Historical NoteReturn to Top

In 1951 the Montana Legislative Assembly created the Office of State Controller to assume the duties of the state accountant. The controller was appointed by the governor for an eight-year term and was directed to establish a system of financial control, install a uniform accounting and reporting system, examine appropriation requests, and submit a revised and final budget to the legislature. The controller was also the ex-officio state purchasing agent. The Department of Administration (DOA) was originally established under the Office of the State Controller by Chapter 271, Session Laws of 1963.

As a result of the Executive Reorganization Act passed in 1971, the Department of Administration was reestablished, and the title state controller was changed to director. As of 2024, Administration Divisions include: Director’s Office, Architecture and Engineering, Banking and Financial Institutions, General Services, Health Care & Benefits, Rick Management and Tort Defense, State Financial Services, State Human Resources, State Information Technology Services, and State Office of Labor Relations. The State Information Technology Services Division was previously known as the Computer Services Division, Data Processing Bureau and as the Information Services before assuming its current title. For a full list of current Divisions, Bureaus, and Administration staff, visit the Department of Administration Directory.

Content DescriptionReturn to Top

These records (1970-1996) consist of general correspondence (1970-1987) and subject files (1984-1988). Correspondence includes information on the Criminal Justice Information Systems Committee, minutes of the Data Processing Advisory Council, the Labor-Management Relations Committee, the Network Operations and Control Task Force, the Tape Management Task Force, reorganization, and issues of the Division's newsletter. Subject files include a Deloitte, Haskins and Sells security study, an ICCW child care survey, an ICCW insurance survey, and ISD agency plans. Also included are minutes (November 8, 1995-December 20, 1996) of the Governor's Blue Ribbon Telecommunications Task Force, including the Universal Access and Universal Service Subcommittee.

Use of the CollectionReturn to Top

Restrictions on Use

The Montana Historical Society is the owner of the materials in the Research Library and makes available reproductions for research, publication, and other uses. Written permission must be obtained from the Research Library before any reproduction use. The Society does not necessarily hold copyright to all of the materials in the collections. In some cases, permission for use may require seeking additional authorization from the copyright owners.

Preferred Citation

Item description and date. Collection Title. Collection Number. Box and Folder numbers. Montana Historical Society Library & Archives, Helena, Montana.

Administrative InformationReturn to Top

Arrangement

The collection is arranged by subgroup and then by series.

Location of Collection

64:8-3

Processing Note

This collection is preliminarily processed.

In 2024, the various collections of the Montana Department of Administration were integrated under one collection identifier, RS 493, in order to help facilitate access, reduce redundancy in the MTHS catalog, and to follow best archival practices.

Collections from Montana Department of Administration's various Divisions and Bureaus that were previously treated as separate entities are now integrated into this collection, RS 493. Please read the scope and content note carefully to determine if this subgroup/sub-subgroup pertains to your research needs.

Acquisition Information

Acquisition information available upon request.

Detailed Description of the CollectionReturn to Top

Information Services DivisionReturn to Top

Container(s)	Description	Dates
	General Correspondence
Box/Folder
1 / 1-8	Accounting Division	1971-1994
1 / 9-10	Administration	1973-1985
1 / 11-12	Administration (Director; Deputy Director)	1975-1993
1 / 13-14	Administrator (Mike Trevor) : External	1978-1985
1 / 15-16	Administrator (Mike Trevor) : Internal	1976-1985
1 / 17-18	Agriculture, Department of	1973-1989
1 / 19	Annual report to the Governor	1970-1979
1 / 20	Architecture and Engineering Division (DOA)	1986
1 / 21	Auditor, State	1977-1985
1 / 22	Business Regulation, Department of	1970-1974
1 / 23-25	Central Computer Operations Bureau (ISD)	1976-1978; 1983-1987
2 / 1-4	Central Payroll	1971-1994
2 / 5	Central Stores	1980-1994
2 / 6-7	Centralized Services (DOA)	1980-1988
2 / 8-10	Commerce, Department of (including Advisory Council on Science and Technology)	1973-1992
2 / 11	Communications Division	1976-1993
2 / 12	Community Affairs	1976-1980
2 / 13	Computer Service Division--Organization	1977-1981
2 / 14-16	Conservation License and Special Drawings	1973-1979
2 / 17-18	Consolidation (re: Highway Dept.'s and ISD's IBM 370s)	1976-1978
2 / 19	Consultants	1976-1978
2 / 20	Cost Recovery Rates	1976-1981
2 / 21	Criminal Justice Information Systems Committee	1982-1983
2 / 22	Data Base Administrator	1979-1995
2 / 23-25	Data Base Administration	1978-1981
3 / 1-6	Data Processing Advisory Coordinator	1977-1982
3 / 7-9	Data Processing Advisory Council (including minutes)	1976-1988
3 / 10	Data Processing Managers' / Management Group	1980-1987
3 / 11	Data Processing Standards and Review Committee	1977
3 / 14	Database Design and Administration Section	1982-1984
3 / 15	Digitizer (Broomall)	1974-1978
3 / 16-23	Director's Office (DOA)	1977-1984
3 / 24	Education Training	1978-1981
3 / 25-27	Employment Security Division (DOLI)	1973-1982
3 / 28	End User Computing	1990-1995
3 / 29	Equipment acquisition	1978-1983
3 / 30-31	Family Services, Department of	1988; 1995
3 / 32	Fiscal System Section (Supervisor)	1986-1993
3 / 33-35	Fish and Game, Department of	1971-1993
4 / 1	Fish, Wildlife and Parks	1982-1986
4 / 2-3	General Services	1978-1986
4 / 4-12	Governor's Office (including Office of Budget and Program Planning)	1971-1995
4 / 13	Governor's Office, Human Services	1974-1975
4 / 14	Governor's Office, Manpower Planning	1974-1975
4 / 15-19	Health, Department of	1970-1993
4 / 20	Higher Education, Commissioner of	1976-1994
4 / 21-23	Highways, Department of	1973-1991
4 / 24	Housing Division	1976-1977
4 / 25-28	IBM	1977-1987
4 / 29-30	Information Center Bureau	1983-1987
4 / 31	Information Services Division (External)	1985-1987
4 / 32	Information Services Division (Internal)	1985-1987
4 / 33-35	Information Systems Division (Internal)	1977-1981
5 / 1	Information Services Division--Review Board	1985-1986
5 / 2-4	Institutions, Department of	1977-1985
5 / 5	Institutions, Department of -Boulder River School and Hospital	1974-1975
5 / 6	Institutions, Department of -Warm Springs State Hospital	1975-1976
5 / 7-8	Insurance and Legal Division	1976-1980
5 / 9-10	Investments Division	1970-1988
5 / 11	Judicial Branch	1972-1992
5 / 12	Justice, Department of	1974-1990
5 / 18	Justice, Network	1982, 1984
5 / 19	Key Issuance Forms--Computer Services Division	undated
5 / 20-21	Labor and Industry, Department of	1977-1987
5 / 22	Labor-Management Relations Committee	1982
5 / 23-26	Labor Relations (Negotiations, etc.)	1976-1986
5 / 27-30	Legislative Auditor, Office of the	1973-1994
5 / 31	Legislative Branch	1978-1981
5 / 32-38	Legislative Council	1973-1994
5 / 39-40	Legislative Fiscal Analyst, Office of the	1978-1985
5 / 41	Legislature--House and Senate	1970-1975
5 / 42	Library--State	1984
5 / 43-44	Livestock, Department of	1974-1984
6 / 1	Long Range Data Processing Plan	1978
6 / 2	Mainframe Data Processing Application Priorities	1986
6 / 3	Management Systems	1979
6 / 4	Military Affairs, Department of	1979-1989
6 / 5-7	Miscellaneous Correspondence	1977-1986
6 / 8	Montana Board of Housing	1980
6 / 9-10	Montana Data Processing Association (MDPA)	1972-1975 1986-1987
6 / 11	Montana Federation of Data Entry and Computer Services	1979
6 / 12-14	Montana Historical Society (including Education)	1974-1992
6 / 15	Montana Power Company (re reciprocal computer backup)	1978, 1981
6 / 16	Montana Tech	1974-1975
6 / 17	Montana University	1974-1975
6 / 18	Mountain Bell Telephone	1978-1981
6 / 19-20	National Association of State Information Systems	1978-1980 1984
6 / 21-25	Natural Resources and Conservation, Department of (including Forestry Division)	1970-1990
6 / 26	Network Operations and Control Task Force	1983
6 / 27	Newspaper Advertisements	1975-1977
6 / 28-29	Nursing, Board of (Professional and Occupational Licensing)	1973-1983
6 / 30	Occupational Licensing	1978-1981
6 / 31-32	Operations Bureau see also Central Computer Operations Bureau	1977-1980
6 / 33	Pay / Personnel Project	1977-1979
6 / 34-42	Personnel Division (includes "Data Processing Classification Review Project" report and minutes)	1973-1993
6 / 43-44	Personnel Officer, Department of Administration	1978-1986
6 / 45	Planning and Economic Developement, Department of	1973
6 / 46	Political Practices, Commissioner of	1993
6 / 47	Position announcements	1978, 1980
6 / 48	Public Instruction, Office of	1978
6 / 49	Public Employees' Retirement Division	1987
6 / 50-51	Public Employees' Retirement System	1976-1980
7 / 1-2	Public Employees' Retirement System	1980-1995
7 / 3-6	Public Service Commission (includes "Conceptual Data Model" report)	1975-1988
7 / 7-8	Publications and Graphics Division	1981-1994
7 / 9-13	Purchasing Division (including Vendor List)	1978-1992
7 / 14-15	Real Estate Commission	1972-1977
7 / 16-20	Records Management Bureau (includes "Feasibility of In-House COM for the State of Montana" Report; Agency Billing Summary)	1978-1988
7 / 21	Research and Statistical Services Bureau	1982
7 / 22	Resident Accounts	1976-1981
7 / 23	Resident Information System (RIS)	1977-1978
7 / 24-29	Revenue, Department of (including Audit and Accounting Division)	1973-1994
8 / 1	Scheduling and Change Control (Unit?)	19778-1979
8 / 2-6	Secretary of State	1970-1992
8 / 7	Security, Data Center	1978-1982
8 / 8	Security Officer	1982-1986
8 / 9-15	Social Rehabilitation Services, Department of (including Fiscal and General Services Bureaus)	1982-1985
8 / 16	Social Security System	1976-1984
8 / 17-18	Staff Analyst (includes issues of the "Database Administration Bulletin")	1978-1980
8 / 19	State Fire Marshall	1972-1984
8 / 20-21	State Lands	1971-1973 1985
8 / 22-23	State Treasurer's Office	1973-1981
8 / 24	States (other than Montana)	1977-1978
8 / 25-26	Statewide Budgeting and Accounting System (SBAS) (including Warrant Control)	1977-1979
8 / 27	Student Intern	1982-1983
8 / 28-29	Supply Inventory Management System (SIMS)	1975-1981
8 / 30	Superintendent of Public Instruction	1977-1990
8 / 31	Surplus Property	1978-1979
9 / 1-6	Systems Development Bureau	1982-1995
9 / 7	Tape Management Task Force (includes "Tape Management" report and final report)	1980-1981
9 / 8	Teachers' Retirement Division	1982, 1984
9 / 9-10	Teachers' Retirement System	1976-1995
9 / 11-13	Technical Services Bureau/Section	1977-1986
9 / 14	Telecommunications Bureau (Communications Division)	1977-1984
9 / 15-16	Telecommunications Bureau (Information Services Division) (includes MFAC monthly meeting minutes, 1986-1987, and "Discussion Papers on Statewide Telecommunications Issues" and "Analysis of Telecommunications Equipment and Long Distance Rates")	1985-1987
9 / 17	Telecommunications Policy Advisory Council	1984-1991(?)
10 / 1	Telephone Accounting Division	1979
10 / 2	Teleprocessing Network Manager	1978-1980
10 / 3	Tort Claims Division	1982-1986
10 / 4-7	University system (all units)	1976-1992
10 / 8	User Services Section	1980-1982
10 / 9	Vendor--Miscellaneous	1984-1985
10 / 10	Veterans' Preference (Crabtree Decision)	1983-1984
10 / 11	Water Resources Board	1971-1975
10 / 12	Women's Coordinating Committee	1977-1979
10 / 13-21	Workers' Compensation Division	1971-1991
10 / 22-27	Miscellany--General Correspondence	1974-1994
	Financial Records
Box/Folder
11 / 1-2	Bills FY78; FY79	1978-1979
11 / 3	Budget--Computer Services Division	1978-1981
11 / 4	Budget - Executive Planning Process FY84-FY85	1976-1982
	Minutes
Box/Folder
11 / 5-6	Dept. of Administration's Coordinating Committee for Women (CCW) and Inter-departmental Coordinating Committee for Women (ICCW)	1983-1987
11 / 7-8	Governor's Blue Ribbon Telecommunications Task Force	1995-1996
11 / 9	Information Services Division Staff Meetings	1983-1985
11 / 10	Montana Natural Resources Data System Advisory Committee	1984-1987
	Reports
Box/Folder
11 / 11-12	Information Systems Plans	1984-1985
11 / 13	Legislative Auditor: EDP Audit Reports	1983-1987
11 / 14	Quarterly Reports	1981-1982; 1994
11 / 15	State of Montana Telecommunications Report '85	1985
	Publications
Box/Folder
11 / 16	Computer Economics Report	1984-1985
11 / 17	Information Services Division News and Views	1983-1987
11 / 18	Montana Personnel Perspectives	1982-1986
	Subject Files
Box/Folder
11 / 19-21	ABARS System	1977-1981
11 / 22	Administrative Memos Manual	1979
11 / 23	Administrative Staff Procedures Manual	1978
11 / 24	Aftercare	1975-1976
11 / 25	Agency Vendor Payment File	1981-1982
11 / 26	Air Pollution Study	1978
11 / 27	Applied Data Research	1980
11 / 28	Arthur Anderson and Company	1976-1978
11 / 29	Astrocom Corporation	1979
11 / 30	BMPD Statistical Software	1982-1984
11 / 31	Boeing Computer Services	1979-1980
11 / 32	Building Codes Division	1982-1984
11 / 33	Building Codes Management	1978
11 / 34	CAELUS Memories Inc.	1980
11 / 35	Cambridge Systems Group	1982
12 / 1	Claims Logs	1981-1982
12 / 2	Comdisco	1980-1986
12 / 3	Comm-Pro Associates	1980
12 / 4	Computer Transceiver Systems	1978-1980
12 / 5	Comtrex	1979-1981
12 / 6	Construction	1981
12 / 7	Control Data Corporation	1979-1984
12 / 8	Credit Memos	1991-1995
12 / 9	Crime Control	1970-1975
12 / 10	Crime Control Division	1970-1991
12 / 11	Cullinane Corporation	1979-1986
12 / 12	Customer Information Guide	1978
12 / 13	DDAs Compaq and IBM PC/AT	1985-1991
12 / 14	DP Bid List	1991-1993
12 / 15	Data 3 Computer Corporation	1984-1986
12 / 16	Data 100 Corporation	undated
12 / 17	Data Bases	undated
12 / 18	Data Communications Network Billing	1993-1995
12 / 19	Data Retrieval	undated
12 / 20	Data Stream Communications, Inc.	1982
12 / 21	Datamacs	1978-1991
12 / 22	Docu/Master	undated
12 / 23	Equipment: CRJE (3767) Terminals	1976-1979
12 / 24	Equipment: CRT (3276) Terminal	1979-1980
12 / 25	Equipment: Mag Card Typewriter	1978-1979
12 / 26	Equipment: PS/2, Model 70, #007076156	1988
12 / 27	Equipment: RJE (3780) Terminal	1978
12 / 28	Equipment Inventory	1979
12 / 29	Executive Planning Process	1984
12 / 30	Expansion Systems	1979-1980
12 / 31-37	Facility Management	1979-1984
12 / 38	Falls Supply	1980
12 / 39-40	Federal Leasing	1978-1981
12 / 41	Fiscal Analyst	1979-1985
12 / 42	Gasoline Consumption	1980-1981
12 / 43	Genesis (Mai)	1979
12 / 44	Guide to International Corporation	1985
12 / 45	IBM Corporation	1981
12 / 46	IBM Software Correspondence	1981-1983
12 / 47	Information Services Division Administrative File	1978-1991
12 / 48	Information Services Division Organization Charts	1979-1984
12 / 49-50	Information Services Division Reorganization	1982, 1984
12 / 51	Information Systems Management Policy	1984
12 / 52	Inmate Accounts	1978
13 / 1	Insurance	1979-1992
13 / 2	Investment Salesman	1976-1978
13 / 3	Journal Vouchers	1982
13 / 4	Local Area Network (LAN) PC's	1986
13 / 5	Levi, Ray and Shoupe, Inc.	1982
13 / 6	Livestock Building Move	1979-1980
13 / 7	Management Systems	1978-1979
13 / 8	Manpower Planning	1976-1983
13 / 9	Megacalc	1983-1986
13 / 10	Microfilm Documentation	1977
13 / 11	Mini Microfiche	1990
13 / 12	Montana Appellate Court Information	1978-1979
13 / 13	Montana College of Mineral Sciences and Technology	1976-1977
13 / 14	Montana Health Care Authority (MHCA)	1994
13 / 15	Montana State University	1976-1984
13 / 16	Mountain Bell	1979-1983
13 / 17	NASIS	1975
13 / 18	Northwest Power Planning Council	1983-1984
13 / 19-22	OBSCIS	1976-1981
13 / 23	Oxford Software Corporation	1985
13 / 24-25	Property Accounting Management System (PAMS)	1978-1979
13 / 26	Position Reestablishment	1991
13 / 27	Questar Corporation	1983
13 / 28	Racal - Milgo Information Systems	1982-1985
13 / 29	Request for Proposal	1978
13 / 30	Sale and/or Transfer of State Property	1979-1983
13 / 31	Smoking Policies and Procedures	1985
13 / 32-33	SPSS	1978-1984
13 / 34	Standards Program Charter and Procedures Manual	1977
13 / 35	State Paid Travel	1990
13 / 36	Subsystem Integration and Conversion Project	1978
13 / 37	Supreme Court	1978-1989
13 / 38-39	Surplus Property	1983-1993
13 / 40	Survey Systems	1976-1979
14 / 1	Term Contracts	1988-1994
14 / 2	Texas Instruments	1975
14 / 3	Triangle Irrigation	1983
14 / 4	TSI Software	undated
14 / 5	University of Montana	1978-1985
14 / 6	UNIRAS, Inc.	1986
14 / 7	Vehicle Accounting	1977-1979
14 / 8	Vo Tech Program	1980-1981
14 / 9	Volunteer Firefighters	1984
14 / 10	Warrant Processing	1993
14 / 11	Western Analysis	1978
14 / 12	Wright Lines	1980
14 / 13	Miscellany	1974-1978

Administrator's Historical Files Return to Top

Container(s)	Description	Dates
	Subject Files
Box/Folder
14 / 14	Activity Reports	1981-1982
14 / 15-16	Budget (FY84-85; FY88-89)	1981-1983; 1986
14 / 17	Computer Justification	1981
14 / 18	Computer Output Microfilm Utilization	1984
14 / 19	Contracts and Agreements	1980-1982
14 / 20-21	Data Processing Advisory Committee (DPAC)	1983-1985
14 / 22	Historical Perspective of Dept. of Administration Data Processing Division, 1965-1975	undated
14 / 23	Legislative Session, 1983 (includes budget information )	1983
14 / 24-25	Legislative Session, 1985 (includes budget information and handouts)	1985
14 / 26	Legislative Session, 1987	1987
14 / 27-29	Legislative Session, 1989 (includes budget information and bills)	1989
14 / 30	Motor Pool	undated
15 / 1-2	Natural Resources Advisory Council	1984-1985
15 / 3	Organizational Structure and Scope	1981-1982
15 / 4	Reorganization (CSD/ISD)	1982
15 / 5	Reorganization Summary	1985
15 / 6	Retaliation Complaint (Mike Trevor)	1979
15 / 7	Telecommunications	1982-1984
15 / 8	Treasurer's Warrant Reconciliation Application	1975-1979
15 / 9	Union Business, Active Grievances, etc.	1979-1980

Deloitte, Haskins and Sells Security Study Files Return to Top

Container(s)	Description	Dates
	Subject Files
Box/Folder
15 / 10-20	Study files	1987-1988
16 / 1-13	Study files	1987-1988
17 / 1-4	Study files	1987-1988

Cost Recover Project Files Return to Top

Container(s)	Description	Dates
	Subject Files
Box/Folder
17 / 5-15	Project files	1987
18 / 1-3	Project files	1987

Inter-Department Coordination Committee For Women Child Care Surveys Return to Top

Container(s)	Description	Dates
	Subject Files
Box/Folder
18 / 4-12	Surveys	1988
19 / 1-14	Surveys	1988

Inter-Department Coordination Committee For Women Insurance Surveys Return to Top

Container(s)	Description	Dates
	Subject Files
Box/Folder
20 / 1-15	Surveys	1985
21 / 1-9	Surveys	1985

Information Systems PlansReturn to Top

Container(s)	Description	Dates
	Subject Files
Box/Folder
21 / 10	Legislative Auditor	1984
21 / 11	Legislative Fiscal Analyst	1984
21 / 12	Legislative Council	1984
21 / 13	Governor's Office	1984
21 / 14	3201 Secretary of State	1984
21 / 15	3401 State Auditor	1984
21 / 16	3501 Office of Public Instruction	1984
21 / 17	4110 Justice	1984
21 / 18	4201 Public Service Commission	1984
21 / 19	5115 State Library	1984
21 / 20	5117 Historical Society	1984
21 / 21	5201 Department of Fish, Wildlife and Parks	1984
21 / 22	5301 Health	1984
21 / 23	5401 Highways	1984
21 / 24	5501 Lands	1984
21 / 25	5603 Livestock	1984
21 / 26	5706 Department of Natural Resources and Conservation	1984
22 / 1	5801 Revenue	1984
22 / 2	6101-6107 Administration	1984
22 / 3	6201 Agriculture	1984
22 / 4	6401-6414 Institutions	1984
22 / 5	6501 Commerce	1984
22 / 6	6601-6603 Labor and Industry	1984
22 / 7	6901 Social Rehabilitation Services	1984
22 / 8	Statewide Plan	1984
	Miscellany
Box/Folder
22 / 9	ISD Newsletter	1990-1991
22 / 10	Singlusr	1984
22 / 11	SISP Planning	1984
22 / 12-14	Miscellaneous	1984

Research and Statistical Services Bureau Return to Top

Container(s)	Description	Dates
	General Correspondence
Box/Folder
23 / 1-3	Correspondence	1981-1982
	Reports
Box/Folder
23 / 4	NCIC monthly reports	1981-1982
23 / 5	Research and Statistical Services Bureau weekly reports	1982

Archives West Finding Aid

Table of Contents