Archives West Finding Aid
Table of Contents
Oregon Museums Association records, 1973-2012
Overview of the Collection
- Creator
- Oregon Museums Association.
- Title
- Oregon Museums Association records
- Dates
- 1973-2012 (inclusive)19732012
- Quantity
- 6.9 cubic feet, (19 document cases)
- Collection Number
- Coll 596
- Summary
- Administrative records of the Oregon Museums Association.
- Repository
-
Oregon Historical Society Research Library
1200 SW Park Avenue
Portland, OR
97205
Telephone: 503-306-5240
Fax: 503-219-2040
libreference@ohs.org - Access Restrictions
-
The collection is open to the public.
- Languages
- English
Historical NoteReturn to Top
The Oregon Museums Association (OMA) was founded as a non-profit organization in 1978, its mission being to support museums in the state of Oregon. As of 2017, it represented more than 200 museums and industry professionals.
Content DescriptionReturn to Top
The bulk of the collection consists of the Oregon Museums Association's administrative records and correspondence, including financial records, membership records, and meeting agendas and minutes. The collection additionally includes issues of the association's newsletter, "Dispatch," grant proposals and documentation, and publicity materials. Materials related to other museum and cultural associations are also present in the collection.
Use of the CollectionReturn to Top
Restrictions on Use
The Oregon Historical Society is the owner of the materials in the Research Library and makes available reproductions for research, publication, and other uses. Written permission must be obtained from the Research Library prior to any use of reproductions. The Society does not necessarily hold copyright to all the materials in the collections. In some cases, permission for use of reproductions may require seeking additional authorization from the copyright holders.
Preferred Citation
Oregon Museums Association records, Coll 596, Oregon Historical Society Research Library.
Administrative InformationReturn to Top
Arrangement
The collection is arranged in the following series:
- Series A: Preceding and related organizations
- Series B: Incorporation, administrative records, and organizational status
- Series C: Newsletters
- Series D: Acitivites, grants, and publicity
- Series E: Other materials
Detailed Description of the CollectionReturn to Top
Series A : Preceding and related organizations , 1973-2017 Return to Top
Container(s) | Description | Dates |
---|---|---|
Subseries 1 : Willamette Museums Association |
||
Box/Folder | ||
Meeting notes, correspondence, and financial records
|
1976-1979 | |
Workshops, museum guides, and publicity materials
|
1976-1977 | |
Artwork, photos and drawings of museums |
circa 1976-1979 | |
Joint meetings with Oregon Museums Association
|
1983-1990 | |
Box/Folder | ||
Nonprofit Association of Oregon handout re need and
benefits |
undated | |
Oregon Heritage Commission |
1997-1999 | |
Oregon Heritage Commission |
1999-2002 | |
Oregon Heritage Commission museum statistics
|
2004 | |
Subseries 2 : Oregon Museum Directors Association |
||
Box/Folder | ||
Correspondence |
1977-1982 | |
Newsletters |
1973-1978 | |
Box/Folder | ||
Oregon State Historic Preservation Office (SHIPO) -
1996 Oregon Historic Preservation Plan |
1996 | |
Subseries 3 : Western Museums Association |
||
Box/Folder | ||
Annual meeting delegates |
2007 | |
Conference rosters |
1988-1995 | |
Conference correspondence |
1991-1993 | |
Oregon Museums Association reports for Western
Museums Association newsletter |
1989-1996 | |
Box/Folder | ||
Other Museum associations |
undated |
Series B : Incorporation, administative records, and organizational status , 1978-2012 Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
2/5 | Bylaws |
1980-2004 |
2/6 | Certificate of Incorporation |
1978 |
2/7 | Initial 501(c)3 application |
1982-1994 |
2/8 | 501(c)3 status |
1994; 2001-2003 |
Subseries 1 : Committee records |
||
Box/Folder | ||
2/9 | Government relations committee |
1988-2008 |
2/10 | Membership committee records |
2002 |
3/1 | Program committee |
1995-2000 |
3/2 | Program committee agendas |
1996-1998 |
3/3 | Program committee - Meeting Planners Guide
|
1997-2001 |
Subseries 2 : Correspondence |
||
Box/Folder | ||
3/4 | General correspondence |
1984-1985 |
3/5 | General correspondence |
circa 1985 |
3/6 | General correspondence |
1986 |
3/7 | General correspondence |
2001-2002 |
3/8 | Presidential correspondence |
1978-1979 |
3/9 | Presidential correspondence |
1979-1982 |
3/10 | Presidential correspondence |
1982-1984 |
4/1 | Presidential correspondence |
1984-1986 |
4/2 | Presidential correspondence |
1985-1987 September |
4/3 | Presidential correspondence |
1987 September-1988 |
4/4 | Presidential correspondence |
1988-1996 |
4/5 | Presidential correspondence |
1996-2007 |
Box/Folder | ||
4/6 | Director's handbook |
2007 January |
4/7 | D-U-N-S number |
2008-2009 |
Subseries 3 : Evaluations |
||
Box/Folder | ||
5/1 | Evaluations |
1980-1985 |
5/2 | Evaluation policy |
1986-1987 |
5/3-5/4 | Evaulation team reports |
1986-2000 |
5/5 | Evaluation materials, Albany Regional Museum
|
1992 |
5/6 | Evaluation, Brownsville Museum |
1984 |
5/7 | Evaluation, Crook County Historical Society
|
1985 |
5/8 | Evaluation, Deschutes Historical Center |
1991 |
5/9 | Evaluation, Dufur Historical Society |
1991 |
5/10 | Evaluation, Gresham Historical Society and Seaside
Museum |
1985 |
5/11 | Evaluation, Hood River Museum |
1986 |
5/12 | Evaluation, Morrow County Museum |
1988 |
5/13 | Evaluation, Pine Valley Museum |
1989 |
5/14 | Evaluation, The Dalles and Columbia River Gorge
proposal |
1986 |
Subseries 4 : Financial records
Some chronological overlap between folders.
|
||
Box/Folder | ||
16/1 | General financial records |
1980-1986 |
16/2 | General financial records |
1985-1988 |
16/3 | General financial records |
1986-1989 |
16/4, 17/1 | General financial records |
1990-1993 |
17/2 | General financial records |
1992-1994 |
17/3 | General financial records |
1994-1995 |
17/4 | General financial records |
1996-1997 February |
17/5 | General financial records |
1997 February-August |
17/6 | General financial records |
2000-2006 |
18/1 | General financial records |
2002-2004 |
18/2 | General financial records |
2004-2005 |
18/3 | General financial records |
2006 |
18/4 | General financial records |
2007 |
18/5 | Accounts paid |
2004-2005 |
18/6 | Accounts paid |
2005-2006 |
18/7 | Accounts paid |
2006-2007 |
18/8 | Accounts paid |
2007-2008 |
19/1 | Accounts paid |
2008-2009 |
19/2 | Accounts paid |
2009-2010 |
19/3 | Bills |
2001-2004 |
19/4 | Budget |
2003-2004 |
19/5 | Budget |
2011-2012 |
19/6 | Budget statements |
1993-2009 |
19/7 | Notes on finances |
1984-1986 |
19/8 | Financial reports |
1981-2008 |
19/9 | Financial reports |
2000-2009 |
19/10 | Financial reports
Reports printed from floppy disk files.
|
2004-2006 |
Box/Folder | ||
5/15 | IRS form 990 |
2004-2008 |
Subseries 5 : Meetings and retreats |
||
Box/Folder | ||
6/1 | Agendas for annual membership meetings |
1999-2008 |
6/2 | Annual meeting at Gold Beach, Oregon |
2005 October |
6/3 | Meeting agendas |
1980-1997 |
6/4 | Meeting agendas |
1998-2007 |
6/5-6/6 | Meeting agendas and minutes |
1995-2008 |
6/7 | Meetings calendars |
1978-2000 |
6/8 | Correspondence re meetings |
1996-2001 |
6/9 | General meeting minutes |
1978-1988 |
6/10 | General meeting minutes |
1989-2008 |
7/1 | Board meeting agendas |
1984-2009 |
7/2 | Board meeting minutes |
1985 |
7/3 | Board meeting minutes |
1986-1990 |
7/4 | Board meeting minutes |
1988-2009 |
7/5 | Board meeting minutes |
2008 |
7/6 | Board meeting in Coos Bay |
2004 March |
7/7 | Board meeting in McMinnville, Oregon |
2004 October |
7/8 | Board and general meetings in Portland, Oregon
|
2005 March |
7/9 | Board meeting in Pendleton, Oregon |
2005 June |
7/10 | Board meeting in Salem, Oregon |
2006 January |
7/11 | Board meeting in Eugene, Oregon |
2006 March |
7/12 | Board meeting in Ashland, Oregon |
2006 June |
7/13 | Board meeting in Hood River, Oregon |
2006 October |
7/14 | Board meeting in Pendleton, Oregon |
2007 May |
7/15 | Board meeting in Portland, Oregon |
2007 August |
7/16 | Board meeting in Astoria, Oregon |
2007 October |
7/17 | Board and general meetings in Roseburg, Oregon
|
2008 March |
8/1 | Board meeting in Lafayette, Oregon |
2008 June |
8/2 | Board meeting in Portland, Oregon |
2008 October |
8/3 | Board retreat in Philomath, Oregon |
2005 February |
8/4 | Board retreat in Eugene, Oregon |
2007 January |
8/5 | Board retreat |
2008 February |
Subseries 6 : Membership records |
||
Box/Folder | ||
8/6 | Address labels for members |
1986 |
8/7-8/8 | Institutional data forms |
circa 1981 |
8/9 | Membership booklet |
2000 |
8/10 | Membership database |
2002 |
8/11 | Membership database - individuals |
2002 |
8/12 | Membership database - institutions |
2002 |
8/13-8/15 | Museum membership forms |
2008 |
9/1-9/3 | Museum membership forms |
2009 |
9/4-9/5 | Museum membership forms |
2010 |
9/6, 10/1-10/2 | Museum membership forms |
2011 |
10/3-10/4 | Museum membership forms |
2012 |
10/5-10/7 | Membership lists |
1983-2008 |
10/8 | Membership pamphlet |
2000 |
10/0-10/10 | Membership rosters and forms |
1978-2000 |
11/1 | Membership roster |
1993 |
Box/Folder | ||
11/2 | Post Office Box |
1997-1998 |
11/3 | State corportatiom CT-12 forms |
2001-2006 |
11/4-11/5 | Reorganization to 501(c) 3 |
1999-2005 |
11/6 | Training and needs assessment survey |
2008 |
Series C : Newsletters , 1978-2009 Return to Top
Series contains issues of the association's newsletter, "Dispatch."
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
11/7 | "Dispatch" issues |
1978-1984 |
11/8 | "Dispatch" issues |
1985-1988 |
11/9 | "Dispatch" issues |
1989-1994 |
12/1 | "Dispatch" issues |
1995-2002 |
12/2 | "Dispatch" issues |
2003-2007 |
12/3 | "Dispatch" issues |
2008-2009 |
12/4 | "E-Dispatch"
Printouts of electronic newsletter.
|
2008-2009 |
Series D : Activities, grants, and publicity , 1978-2010 Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
12/5 | 20th Anniversary booklet |
1998 |
12/6 | American Association of Museums media kit |
2007 |
12/7 | Records re grants.gov website |
2008 |
12/8-12/9, 13/1 | Grants |
1978-1999 |
13/2 | Grant application, "Connecting to collections planning"
|
2008 |
13/3 | Institute of Museum and Library Services (IMLS) grant
|
2000 |
13/4 | Institute of Museum and Library Services (IMLS) grant
|
2010 |
13/5 | IMLS grant coordination applicants |
2010 |
13/6 | Documents re IMLS contractor Ruth Metz |
2010 |
13/7 | State museums grants |
1992-2003 |
13/8 | Grants, Travel Oregon |
2007-2008 |
13/9 | Guidebook sponsorhip and funding |
2008 |
13/10 | Correspondence re guidebook |
2008 |
13/11 | Guidebook design |
2008 |
14/1 | Guidebook distrubition |
2008 |
14/2 | Financial documents re guidebook |
2008 |
14/3-14/5 | Legislative issues |
1979-1991 |
14/6 | Proposed marketing plan |
2001 |
14/7 | Miscellaneous museum brochures and information
|
undated |
14/8 | Museum development models |
undated |
14/9 | Correspondence and records re Oregon Department of
Transportation signage |
1981-1986 |
14/10 | Oregon Museums Association/Oregon Historical Society
exhibit, "Oregon History A-Z" |
2003 |
15/1 | Copies of pocket guides |
1990-2004 |
15/2 | Correspondence and records re pocket guides
|
1988-1995 |
15/3 | Financial records re pocket guides |
2002-2005 |
15/4 | Video production information |
1998 |
15/5 | Records re OMA website |
2000-2009 |
15/6 | Museum profiles for website |
2007 |
Series E : Other materials , circa 1985-2009 Return to Top
Container(s) | Description | Dates |
---|---|---|
Box/Folder | ||
15/7 | Board member history |
1997-2006 |
15/8 | Board policies |
2009 |
15/9 | Board president's report |
2009 |
15/10 | Guide to records management |
1998 |
15/11 | Photographs, Oregon Museums Association presidents
|
1998 |
15/12 | Sample forms |
undated |
15/13 | Webmail contact list |
2008 |
15/14 | Miscellaneous papers |
1989-2001 |
Names and SubjectsReturn to Top
Subject Terms
- Museums--Oregon.
- Professional associations--Oregon.
Corporate Names
- Oregon Museums Association--Archives.
Geographical Names
- Oregon--Professional associations.
Form or Genre Terms
- Administrative records.
- Correspondence.
- Financial records.
- Grant proposals.
- Grants.
- Newsletters.
- Printed ephemera.
Titles within the Collection
- Dispatch.