Montana Department of Transportation, Information Services Division records

Montana Department of Transportation, Information Services Division records, 1989-1996

Overview of the Collection

Creator: Montana. Department of Transportation
Title: Montana Department of Transportation, Information Services Division records
Dates: 1989-1996 (inclusive)
19831989
Quantity: 0.4 linear feet
Collection Number: RS 492 (Formerly RS 414)
Summary: This collection is a subgroup (Division) of the Montana Department of Transportation records, RS 492. Please see the primary finding aid for more Montana Department of Transportation records. This collection consists of subject files, correspondence, and meeting minutes of the Department of Transportation Information Services Division (formerly named Information Services Bureau).
Repository: Montana Historical Society, Library & Archives
Montana Historical Society Research Center Archives
225 North Roberts
PO Box 201201
Helena MT
59620-1201
Telephone: 4064442681
Fax: 4064445297
mhslibrary@mt.gov
Access Restrictions: Collection is open for research.
Languages: English
Sponsor: Funding for encoding this finding aid was provided through a grant awarded through the National Historical Publications and Records Commission (NHPRC)

Historical NoteReturn to Top

The Montana State Highway Commission was created in 1913 by the state Legislative Assembly. The original Commission was composed of three members. In 1917 new legislation altered the organization of the Commission by authorizing the appointment of twelve members according to geographic highway districts. Membership was changed again in 1921 to three members appointed by the Governor and in 1941 to five members, also appointed by the Governor. In 1971 the Commission was renamed the Montana Department of Highways, created by Chapter 7 of the Executive Reorganization Act of 1971 and implemented by executive order of the Governor on December 16, 1971. The Department of Highways took over all but the advisory functions of the State Highway Commission.

By 1972, the Department consisted of seven divisions: the Legal Division, Personnel Division, Centralized Services Division, Engineering Division, Motor Pool Division, Gross Vehicle Weight Division, and the Maintenance Division. Each division is headed by an administrator. The Centralized Services Division, Engineering Division, Motor Pool Division, Gross Vehicle Weight Division, and the Maintenance Division are furthered sub-divided into bureaus, headed by Chiefs. In 1991, the Department of Highways became the Department of Transportation. This was primarily a name change. However, there were some structural and administrative changes.

The Department of Transportation Information Services Bureau had previously been part of the Department of Highways Support Services Division. In 1991, the Bureau separated from the Division. The MDT Information Services Bureau primarily managed computerized programs and services for the division, and the installation, implementation, and improvement of managing the Department’s databases such as project management and department budgeting. As of 2024, the current title is the Information Services Division.

Content DescriptionReturn to Top

The Department of Transportation Information Services Bureau includes Correspondence, Subject Files, and Meeting Minutes (1989-1996). Significant topics covered include the establishment of an Executive Information System (EIS), as well as the Budget Development System..

Use of the CollectionReturn to Top

Restrictions on Use

The Montana Historical Society is the owner of the materials in the Research Library and makes available reproductions for research, publication, and other uses. Written permission must be obtained from the Research Library before any reproduction use. The Society does not necessarily hold copyright to all of the materials in the collections. In some cases, permission for use may require seeking additional authorization from the copyright owners.

Preferred Citation

Item description and date. Collection Title. Collection Number. Box and Folder numbers. Montana Historical Society Research Center, Archives, Helena, Montana.

Administrative InformationReturn to Top

Arrangement

These records are organized into three Series: Correspondence, Subject Files, and Meeting Minutes.

Location of Collection

40:7-4

Processing Note

In 2024, the various collections of the Montana Department of Transportation were integrated under one collection identifier, RS 492, in order to help facilitate access, reduce redundancy in the MTHS catalog, and to follow best archival practices.

Collections from Montana Department of Transportation's various Divisions and Bureaus that were previously treated as separate entities are now integrated into this collection, RS 492. Rather than reprocessing over 280 linear feet of Transportation materials, MTHS staff decided to keep the past arrangement of those collections/finding aids, and provide access to them via links through the central finding aid. This decision has allowed the MTHS archival staff to maintain intellectual control over the collection, while removing the need to reprocess it. It also keeps State Agency finding aids at manageable sizes. Please read the scope and content note carefully to determine if this subgroup/sub-subgroup pertains to your research needs.

Acquisition Information

Acquisition information available upon request

Detailed Description of the CollectionReturn to Top

CorrespondenceReturn to Top

Container(s)	Description	Dates
Box/Folder
1/1	Outgoing- Memos Sent	1992-1995
1/2	Incoming- Memos Received	1995
1/3	General	1986-1996

Subject FilesReturn to Top

Container(s)	Description	Dates
Box/Folder
1/4	Information Systems Proposal	1994
1/5	Departmental Reorganization	1991
1/6	Project Budgeting / Financial Management Data System, “The Planned Construction Program”	1991-1994
1/7	AASHTO – “Guidelines for Establishing Executive Management Information Systems for States’ Department of Transportation” Final Report	1989
1/8	Financial Management / Executive Information Systems: Long Range Plan / Presentation	1989
1/9	Highway Data Model	undated
1/10	Executive Information System Development	1991
1/11	MDT Budget Development System, Draft	undated
1/12	Administrative Division, Strategic Planning, Objectives/ Tactics, Descriptions, and Rational	1992
1/13	Global Positioning System (GPS) Development	1993-1994
1/14	Transportation Information Systems	1994-1995

Meeting MinutesReturn to Top

Container(s)	Description	Dates
Box/Folder
1/15	Information Services Bureau Meetings	1994
1/16	Information Services Bureau Meetings	1994-1995

Archives West Finding Aid

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