ORErg163.xml Guide to the Office of Admissions Records 1961-2009 Oregon State University Office of Admissions Records Finding aid prepared by Bryce Henry and Elizabeth Nielsen. Oregon State University Libraries, University Archives 2011
121 The Valley Library Oregon State University Corvallis, OR 97331-4501 Phone: 541-737-2165 Email: archives@oregonstate.edu Web: http://osulibrary.oregonstate.edu/archives
Finding aid encoded by Bryce Henry and Elizabeth Nielsen. 2011 Finding aid written in English. Finding aid based on DACS ( Describing Archives: A Content Standard). Oregon State University Libraries, Special Collections & Archives Research Center University Archives
121 The Valley Library Oregon State University Corvallis, OR 97331-4501 Phone: 541-737-2165 Email: archives@oregonstate.edu Web: http://osulibrary.oregonstate.edu/archives
RG 163 Oregon State University. Office of Admissions. Office of Admissions Records 1961-2009 1964-2000 4.5 cubic feet, including 118 photographs 7 boxes The Office of Admissions Records document the recruitment and orientation of new students, primarily undergraduates, to Oregon State University. The records include reports, admissions data, correspondence, publications, and committee records. Of special note are materials documenting the recruitment of minority students and programs to foster the academic success and retention of minority students, primarily through the Educational Opportunities Program. The Office of Admissions was established in 1960. Materials in English. Historical Note:

A separate Admissions Office was established at Oregon State College in 1960. Prior to that time, the Registrar's Office performed the admissions functions of providing information to prospective students and evaluating students for admission. Dallas W. Norton served as the first Director of Admissions from 1960 to 1963, when Wallace E. Gibbs, who had been appointed the Registrar in 1961, became the Director of Admissions. Gibbs held the position until his retirement in 1991. Diana Kay Conrad became Associate Director of Admissions in 1978 and served as Director from 1991 until her retirement in 1997. More recent directors include Robert Bontrager (1997-2001) and Michelle Sandlin (2001-2011). Noah Buckley became Director of Admissions in 2011.

The Office of Admissions Records document the recruitment and orientation of new students, primarily undergradautes, to Oregon State University. The bulk of the records are for the period that Wallace E. Gibbs (1963-1991) and Kay Conrad (1991-1997) were Director of Admissions.

The records include reports, admissions and applications data, correspondence, publications, committee records, and records for recruitment and orientation events and programs. In addition to policies and procedures for admission to Oregon State Univeristy, the records address retention, residence classification for determining in-state or out-of-state tuition, and long-range planning. Of special note are materials documenting the recruitment of minority students and programs to foster the academic success and retention of minority students, primarily through the Educational Opportunities Program. Several of these reports and documents are available online in ScholarsArchive@OSU: http://ir.library.oregonstate.edu/dspace/

The records include photographs (all color prints) taken in the 1980s and early 1990s. Most of these were assembled by the office for recruiting and promotional purposes. Several images of College Fairs and the Oregon High School Principal/Counselor Interview Day are included.

Collection is open for research.

The Office of Admissions Records are arranged in 15 series: I. Admissions Office, 1976-1990; II. College Admissions Counselors Associations, 1982-1990; III. College Fairs, 1985-1995; IV. Kay Conrad's Files, 1961-1991; V. Correspondence, 1967-1990; VI. Enrollment and Retention, 1964-1999; VII. Orientation Programs, 1985-1998; VIII. Oregon High School Principal/Counselor Interview Day, 1986-1994; IX. Publications, 1984-2009; X. Recruitment Out-of-State, 1985-1993; XI. Residency, 1969-1993; XII. Reports, 1966-1997; XIII. Students - Graduate, International, and Minority, 1964-2000; XIV. Undergraduate Admissions Committee, 1972-1989; and XV. Photographs, circa 1980s.

Office of Admissions Records (RG 163), Oregon State University Archives, Corvallis, Oregon.

The records were transferred to the Archives in multiple accessions beginning in 1990. Most of the materials were received in 1995-1996.

Additions to the collection are expected.

The photographs were originally described as a separate collection, the Admissions and Orientation Photographs (P 233); they were transferred into this collection in 2011 and the photograph collection was closed. Videotapes that were received as part of the Offie of Admissions Records have been transferred to the Office of Admissions Videotapes (FV P 233).

The Office of Admissions Videotapes (FV P 233) include videotapes used for recruitment and orientation. The Registrar's Office Records (RG 053) include extensive materials documenting student enrollment as well as materials pertaining to Admissions prior to the establishment of a separate Admissions Office in 1960. Ephemeral items and newspapers clippings pertaining to Oregon State admissions are available in the Memorabilia Collection. New Student Programs records are part of the Student Affairs Records (RG 102); the Educational Opportunities Program Records (RG 230) provide additional information about programs for ethnic minority students.

Conrad, D. Kay (Diana Kay) Gibbs, Wallace E. Educational Opportunities Program (Oregon State University) Oregon State University--Students. College admission officers--Oregon. College applications--Oregon--Corvallis. College dropouts--Prevention. College student orientation--Oregon--Corvallis. College students--Oregon. Minority college students--Recruiting--Oregon. Universities and colleges--Oregon--Admission. Compact discs. Photographic prints. African Americans Colleges and Universities Latinos and Latinas Native Americans Student Life Women Oregon Corvallis Electronic Records Photographs Series I Admissions Office 1976-1990

Series I consists of materials documenting the administration of the Admissions Office, during the years that Wallace Gibbs was director. In addition to budget reports and procedures for employee evaluations and promotion and tenure for student affairs faculty, the annual summary reports provide information on recruiting activities, new student programs, and interactions of the Admissions Office with other campus units, including International Education, Financial Aid, Graduate School, and the Educational Opportunities Program.

 1 Budget reports 1981-1990 1 Changes in admissions 1989-1990 1 Employee Evaluation Procedures and Promotion and Tenure Guidelines 1987-1988 1 Noon-hour telephone coverage 1987-1990 1 Productivity study 1988 1 Annual Summary reports 1976-1990 Series II 1 College Admissions Counselors Associations 1982-1990

Series II consists of certificates and publications of the National Association of College Admissions Counselors (NACAC) and Pacific Northwest Association of College Admissions Counselors. Oregon State University was a member of both organizations.

 Series III College Fairs 1985-1995

Series III documents recruitment efforts at college fairs throughout the United States, staffed primarily by Oregon State University alumni volunteers. The records include lists of fairs attended, evaluation forms completed by the alumni volunteers, correspondence, and photographs of the Oregon State table at several of the fairs.

 1 College fair representative's information and handouts 1992-1995 1 College Fair Evaluation Forms 1989-1992

Includes 7 color prints from T.K. Gorman High School, Tyler, Texas, college fair, 1991.

 1 Survey results 1990-1992 1 Western Association for College Admission Counselors college fairs 1992-1994 1 Seattle National College Fair 1985-1988 1 Fall 1989 1 Fall 1990 1 Winter and Spring 1990

Includes 2 color prints from Torrance School District College Fair, Torrance, California.

 1 Fall 1991 2 folders 1 Winter and Spring 1991 1 Fall 1992 2 folders 1 Winter and Spring 1992 1 Fall 1993 2 folders 1 Winter and Spring 1993 1 Fall 1994

Includes one color print from Torrance School District College Fair, Torrance, California.

 1 Winter and Spring 1994 1 Winter and Spring 1995 Series IV Kay Conrad's Files 1961-1991

Series III consists of materials from the files of Kay Conrad. The bulk of the records document the AAUW Senior Woman Recognition Award and other student organizations with which Conrad was associated.

 2 American Association of University Women (AAUW) Senior Woman Recognition Awards 1975-1991 2 Brochures and Clippings 1961-1971

Includes a Beaver Preview brochure; newspaper clipping and brochure about the new Administration Building; and an inventory of Conrad's office furniture and supplies.

 2 Order of the Omega 1976-1981 2 Talons 1990 2 Who's Who Among American High School Students for 1994/1995 1995

Includes a review of a sampling of Oregon high school students to determine how many planned to enrolled at Oregon State University.

 Series V Correspondence 1967-1990

Series V consists of correspondence written and received by Wallace Gibbs and Kay Conrad as well as correspondence pertaining to advanced standing procedures and the Mapping Your Education publication.

2 Wallace E. Gibbs 1979-1990 2 Registrar's Winter/Spring newsletters 1988-1990 2 Mapping Your Education (MYE) publication 1967-1981

Resource book published annually with informatoin about 2- and 4-year colleges in Oregon and Washington.

 2 Revised Advanced Standing procedures 1973 2 Interinstitutional Admissions and Recruitment (IAR) Committee meeting at Oregon Institute of Technology 1988 Series VI Enrollment and Retention 1964-1999

Series VI consists of Enrollment and Retention Committee Records, reports, and related materials documenting admissions statistics, enrollment, and retention of Oregon State students.

 2 Enrollment and Retention Committee 1980-1982 2 folders 2 Enrollment management reports 1989 2 Enrollment, matriculation, and graduate applicant data 1969-1990 2 Enrollment Projections for 1985-86 through 1990-91 report March, 1986

Prepared by Oregon State System of Higher Education.

 2 Enrollment Projections for Fall 1999 1999

Includes Admissions Summary.

 2 Profile of New Students entering OSU in Fall 1964 1964 2 Retention study 1982 Series VII Orientation Programs 1985-1998

Series VII documents orientation programs offered for new Oregon State students during the summer and at the beginning of academic terms. A book of readings and exercises for the OSU Odyssey orientation course is also included. Orientation booklets and brochures are avaialable in IX. Publications.

 2 Freshman and transfer orientation 1993-1994 2 New Student Week 1990 2 OSU Odyssey ALS 111 class book 1998 2 Fall orientation 1988 2 Winter orientation 1985-1995 2 Spring orientation 1989-1994 2 Summer Send-Off packet 1992 2 Student Orientation Advising Program (SOAP) 1994 Series VIII Oregon High School Principal/Counselor Interview Day 1986-1994

Series VIII consists of records of the annual event for Oregon High School principals and counselors on the Oregon State campus, during which the principals and counselors received information about the academic and student programs at Oregon State and met with Oregon State students from their respective high schools. Representatives of Oregon Native American tribes also attended these events. Photographs of the 1986 event are included.

 2 1986

Includes 16 color prints.

 2 1987 2 1988 2 1989 2 1990 3 1991 3 1992-1994 Series IX Publications 1984-2009

Series IX consists of publications for recruitment and orientation of new students to Oregon State. The publications provide information about academic programs, student activities, student support services, and the Oregon State campus. The series includes two issues of the viewbook that were produced on CD-ROM.

 6 Academic Programs Booklets 1988-1992 6 Student Orientation Advising Handbook 1988-1998 6 Summer Orientation Advising Program (SOAP) 1989-1998 6 New Student Week 1991 6 Parent and Parent/Family Handbooks 1990-2000 6 To a Degree -- A Guide for New Students 1991 6 Your Guide to Success at OSU 2000 6 Viewbook 1988-2006 2 folders 6 Viewbook -- CD-ROM version circa 1998-2000 2 CDs 6 Entering OSU brochures 1985-1990 6 Transferring to OSU brochures 1984-2001 6 Brochures and Pamphlets 1988-1996 7 Posters 1988-2005 7 Application Forms 1990-1993 7 Counselor Update 1986-1996 7 The Orange and Black magazine Fall 2008 - Spring 2009 Series X Recruitment Out-of-State 1985-1993

Series X documents recruitment activities in California, Idaho, Nevada, and Washington, primary by Admissions Office staff and includes travel itineraries, evaluations, and related materials.

 3 California, Nevada, Washington recruitment schedules 1985-1991 3 California Transfer Day 1993 3 Recruitment in Idaho 1990-1993 Series XI Residency 1969-1993

Series XI consists of policies, procedures, committee records, correspondence, and related documentation pertaining to residence classification for payment of in-state or out-of-state tuition and tuition agreements with universities in other states.

 3 Appeal or Review Procedure for Residence Classification at Oregon State University 1983 3 Tuition cooperative agreements 1977-1990

Between Oregon State University, Washington State University, and University of Idaho.

 3 Tuition reciprocity 1983-1993 3 Residency Committee 1969-1990 Series XII Reports 1966-1997

Series XII includes reports providing detailed information about admissions to Oregon State from the late 1960s through 1990s, long-range planning reports and documents, and reports of policies and studies. The Annual Admissions Reports provide summary data on new students (freshmen and transfer) entering during the fall term such as location of high school or college attended previously, test scores, high school grade point average, and advance placement status. A consultant's review of the Admissions and Registar's Offices conducted in 1985 is included. Many of the reports provide statistical information about ethnic minority students.

 3 Advanced Tuition Deposit Survey Summary Fall, 1993 Annual Admissions Reports 1966-1997 3 1966-1967 3 1970/1971 - 1990/1991 3 folders 3 1997 3 Reports on Application for Admission 1967-1992 6 folders Stan Berry Reports 3 Foreign Student Admissions 1975 3 Review of Admissions and Registrar's Offices 1985 Freshman 4 Academic Performance Reports for New Freshman Entering 1987/88 - 1989/90 4 Oregon First-time Freshman, High School Enrollment 1985-1989 4 Institutional Capabilities Assessment March, 1986 Planning 4 Creating the Future: A Plan for Beginning the '90s 1990 4 Division of Student Affairs Long Range Planning - Long Range Plan 1986-1989 July 1, 1986 4 OSU Long Range Plan 1986-1989 revisions, updates, and comments 1986-1991 4 A Strategic Plan for the OSSHE: 1987-1993 April 23, 1986 4 Post High-School Plans: Class of 1989 - Ethnic Group Summaries State of Oregon 4 Admission Policy reports 1989-1990 4 Oregon Research on Education College Choices: 1993 report August, 1994 4 Report of students by high schools and state Fall, 1992 Series XIII Students - Graduate, International, and Minority 1964-2000

Series XIII consists of correspondence, policies, reports, and related documentation pertaining to the admission of graduate, post-baccalaureate, international, and minority students. Of special note are materials pertaining to programs for improving recruitment of minority students, including achievement awards.

 Graduate and Post-Baccalaureate 1964-1989 4 Graduate admissions 1964-1989 2 folders 4 Post-Baccalaureate 1965-1974 4 International Baccalaureate program 1985-1995 4 International Students - Estimated Budget Costs for 2001/2002 2000 Minority Students 1984-1990 4 Improving minority recruitment 1984-1988 Report on Utilization of 5% Admissions Policy 1982-83 and 1983-84 1984 Programs for Enhancing Ethnic and Racial Minority Student Enrollment and Graduation in the Oregon State System of Higher Education 1985 4 Minority awards, enrollment, and recruitment 1987-1990 Minority Student Enrollment and Graduation Trends: A Report to the Board 1989 Series XIV Undergraduate Admissions Committee 1972-1989

Series XIV consists of the records of the Undergraduate Admissions Committee, primarily policies, procedures, minutes, agendas, correspondence and related materials. Subject files pertaining to the 5% Special Admit and Experimental Modification of Admission Requirements (EMAR) programs provide information about programs for ethnic minority students and the Educational Opportunities Program. A 1979 summary of the Educational Opportunities Program from this series is available online at: http://hdl.handle.net/1957/22341

 4 Committee Files 1972-1989 5 folders Educational Opportunities Program 1972-1982 4 5% Special Admit pilot program 1981-1982 4 Experimental Modification of Admission Requirements (EMAR) 1972-1981 Series XV Photographs circa 1980s 5 93 color prints

Series XV consists of color photographic prints assembled by the office for recruiting and promotional purposes. The prints include images of campus buildings and scenes; students and student activities, including special events such as Mom's Weekend and commencement; recreational sports and intramurals; athletics; and the Benny the Beaver mascot. Images of baseball, men's and women's basketball, football, gymnastics, and rowing (crew) athletes and events are included. Of special note are several images of ethnic minority students; bicycles; and snow on campus.