MTGMss625.xml Guide to the J. B. Speer Papers 1891-1957 Speer (J. B.) Papers Finding aid prepared by Ann Sullivan Maureen and Mike Mansfield Library, The University of Montana--Missoula © 2006
The University of Montana--Missoula Missoula, MT 59812 406-243-2053 http://www.lib.umt.edu/asc library.archives@umontana.edu
Finding aid encoded by Jennifer Tuleja 2007 Finding aid written in English. University of Montana, Mansfield Library, Archives and Special Collections
The University of Montana--Missoula Missoula, MT 59812 406-243-2053 http://www.lib.umt.edu/asc library.archives@umontana.edu
Mss 625 Speer, J. B. (James Beryl), 1883-1957 J. B. Speer Papers 1891-1957 15.5 linear feet This collection contains personal and business papers from J. B. Speer’s time as a student as well as his time as Registrar, Business Manager and Controller at The University of Montana. Materials are in English Biography of James Beryl Speer

James Beryl Speer was born in Branch County Michigan, in 1883. After finishing high school, he attended a private business college until 1905. That year he moved to Montana to attend Montana State University now known as The University of Montana-Missoula and graduated with a Bachelor’s degree in 1908. While Speer was a student he worked as an assistant to multiple university presidents. University President Oscar J. Craig’s last official act as president was to write a recommendation for Speer. In 1909, he was appointed Acting Registrar and then served as Registrar from 1910-1912. He then left Montana to continue his education.

Speer attended Stanford University Law School from 1912-1913. He transferred to University of Michigan Law School in 1914 and received his LL.B. in 1916. Speer returned to The University of Montana-Missoula in 1918 to again serve as Registrar. In 1920, he was named Business Manager and in 1945, he was named Controller. Speer was also a professor in the School of Business Administration between 1927 and 1940. He served as controller until his retirement in 1953. Speer died in 1957.

This collection contains personal and business papers from J. B. Speer’s time as a student and employee at The University of Montana. This collection is divided into four series. Series I, General Records contains general records from his extended service at The University of Montana. This series is organized alphabetically.

Series II, Correspondence, contains business and personal correspondence and is organized alphabetically by correspondent.

Series III, Writings and Speeches, contains writings and speeches by Speer on various university-related topics. This series is organized alphabetically.

Series IV, Scrapbooks and Photographs, contains two scrapbooks, one postcard book and twelve photographs. The first scrapbook contains memorabilia such as programs, letters, invitations, dance cards and photos, from 1891-1912. The second scrapbook contains newspaper clippings from 1938-1953. The postcard book contains used and unused postcards. The twelve photographs dated between circa 1898-1945.

The collection is divided into four series:

Series I: General Records, 10.0 linear feet, 1908-1956

Series II: Correspondence, 1.25 linear feet, 1903-1957

Series III: Writings and Speeches, 1.75 linear feet, 1919-1956

Series IV: Scrapbooks and Photographs, 2.5 linear feet, 1891-1953

Researchers must use collection in accordance with the policies of Archives and Special Collections, the Maureen and Mike Mansfield Library, and The University of Montana--Missoula.

Researchers are responsible for using in accordance with 17 U.S.C. and any other applicable statutes. Copyright status is unknown.

[Name of document or photograph number], J. B. Speer Papers, Archives and Special Collections, Maureen and Mike Mansfield Library, The University of Montana--Missoula.

The collection was held by Lucille Speer until she donated it to the Archives in 1978.

This collection was a gift of Lucille Speer in 1978.

The processor left correspondence with materials in Series I and III in its original order.

This collection is indexed under the following headings in the online catalog. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.

Montana State University (Missoula)--Finance State University of Montana (Missoula)--Faculty University of Montana (Missoula, Mont.)--Students Colleges and Universities Missoula Montana Scrapbooks College registrars--Montana--Missoula College students--Montana--Missoula Series I General Records 1908-1956 10.0 linear feet 1/1 Accounting, affidavits and certification 1929-1949 1/2 Accounting, budget procedures 1940-1953 1/3 Centralization of state and university accounting 1926-1949 and undated 1/4 Accounting classification systems from other universities 1917-1924 1/5 Accounting, correspondence and reports 1921-1927 and undated 1/6 Accounting, National Committee on Preparation of Manual on College and University Business Administration 1942-1949 1/7 Accounting, reports and correspondence 1920-1953 1/8 Accounting, students 1933-1951 1/9 Accounting, visit and consultation by G. VanDyke 1948-1953 2/1 Alumni 1954 and undated 2/2 Alumni Association, Endowment Fund 1945-1955 and undated 2/3 Alumni Association 1908-1910 2/4 American Association of University Professors 1942-1956 and undated 2/5 Archives 1945 and undated 2/6 Archives, correspondence with other Universities 1938-1948 2/7 Archives Committee 1945 and undated 2/8 Association of University and College Business Officers meeting 1924 2/9 Association of University and College Business Officers convention 1938 2/10 Audits of Students and Auxiliary Organizations 1927-1949 and undated 2/11 Badgley, E. Kirk and R. H. Jesse, notes 1949-1953 and undated 2/12 Blank forms undated 3/1 Budgets 1948-1952 3/2 Budgets 1948-1952 3/3 Budget Business Office and Registrar’s Office 1936-1940 3/4 Budget control, reports and data 1950-1951 3/5 Budget control, reports and data 1950-1951 4/1 Budget, reports and correspondence 1944-1949 4/2 Budget requests, correspondence and notes 1949-1952 and undated 4/3 Burroughs Adding Machine Company, correspondence 1950-1952 4/4 Business Office comparative costs 1917-1940 4/5 Business Office, correspondence 1947-1951 4/6 Business Office forms 1925-1926 4/7 Business Office, history and responsibilities 1951-1952 4/8 Business Office, institutes 1953-1955 4/9 Business Office, memos 1917-1944 4/10 Business Officer, reports 1940-1950 4/11 Business Officers, meeting of University System business officers 1951-1952 5/1 Carnegie Corporation, correspondence 1932-1933 5/2 Cashier’s manual 1939-1949 and undated 5/3 Chancellor and Executive Secretary 1933-1949 5/4 Chancellor’s Office, forms 1925 and undated 5/5 Clerical division 1917-1946 5/6 Clerical equipment, forms and correspondence 1947-1949 5/7 Clerical and Non-Academic Staff 1936-1948 5/8 Clerical and Non-Academic Staff 1936-1948 6/1 Clippings 1915 and undated 6/2 Clippings 1939 6/3 Clippings 1944-1952 6/4 Commencement programs and manuals 1942-1955 6/5 Commission on Higher Education 1944-1951 6/6 Conference on Accounting Records and Financial Reports 1937 6/7 Copyright and mimeographing authorization 1940-1942 6/8 Controller’s Office, correspondence 1935-1950 6/9 Education and Academic Freedom 1950-1955 and undated 7/1 Efficiency proposals 1928-1933 7/2 Executive Council, meeting minutes 1933-1946 7/3 Faculty Committees 1943-1953 and undated 7/4 Faculty Committees 1943-1953 and undated 7/5 Faculty, correspondence, meeting minutes and miscellaneous 1938-1954 7/6 Faculty, correspondence, meeting minutes and miscellaneous 1944-1948 8/1 Faculty and Committee meeting minute excerpts 1941 8/2 Faculty meeting minutes 1939-1942 8/3 Faculty meeting minutes 1937-1938 8/4 Faculty meeting minutes 1939-1941 8/5 Faculty meeting minutes 1941-1944 8/6 Faculty meeting minutes 1944-1945 8/7 Faculty meeting minutes 1950-1953 8/8 Faculty, rates and salary schedules 1936-1946 8/9 Faculty and University organizations, publication and correspondence 1930-1935 9/1 Fees, literature and correspondence 1928-1938 9/2 Fees, literature and correspondence 1931-1938 9/3 Fees, correspondence, articles and clippings 1935-1936 9/4 Fieldhouse clippings 1953-1954 and undated 9/5 Financial reports and communication to University Presidents 1919-1920 9/6 Financial reports, correspondence 1928-1949 9/7 Financial reports and audits 1937-1949 9/8 Financial reports and audits 1949-1950 10/1 Financial reports 1950-1951 10/2 Financial reports 1952-1953 10/3 Fiscal control, general administration 1921-1953 10/4 Fiscal control, functions of the Controller 1931-1940 and undated 10/5 Fiscal control, forms, requests, and report 1947-1952 10/6 Fraternities and Sororities, finance 1928-1931 10/7 Fraternities at other institutions, correspondence and reports 1928-1937 11/1 Fraternities, financial audits, correspondence and papers 1929-1949 11/2 Fraternities, financial audits 1929-1933 11/3 Fraternities, fiscal control 1934-1939 11/4 Fraternity accounting, correspondence and reports 1934-1949 11/5 Forms 1920-1928 and undated 11/6 Functions of Staff, Instructors’ Handbook 1917-1929 11/7 Grading System 1934-1950 11/8 Griffenhagen and Associates 1941-1943 11/9 Group healthcare 1939-1947 and undated 11/10 Healthcare, Blue Cross and Blue Shield 1947-1949 12/1 Health Service, correspondence and reports 1942-1949 12/2 Health Service, correspondence and reports 1936-1943 12/3 History of Universities 1943-1955 and undated 12/4 Historical Societies, correspondence and newsletters 1953-1956 12/5 Homecoming, building programs and freshman orientation 1935-1953 12/6 Homecoming memorabilia 1954-1955 12/7 Housing, residence halls and family housing 1932-1951 12/8 Income sales and service reports 1948-1949 12/9 Information for prospective students 1940-1944 12/10 Inventories 1947-1952 12/11 Keys and Locks 1947 12/12 Leadership, executive and educational undated 13/1 Library 1924-1934 13/2 Little Hoover Commission and Task Force on Accounting 1951-1953 13/3 Local Executive Board, meeting minutes 1936-1941 13/4 Local Executive Board, meeting minutes and agendas 1942-1943 13/5 Local Executive Board, meeting minutes and agendas 1943-1944 13/6 Local Executive Board, meeting minutes and agendas 1943-1945 14/1 Local Executive Board, meeting minutes and agendas 1943-1953 14/2 Local Executive Board 1945-1948 14/3 Local Executive Board, meeting minutes and agendas 1946-1947 14/4 Local Executive Board, meeting minutes and agendas 1946-1947 14/5 Local Executive Board, meeting minutes and agendas 1947-1948 14/6 Local Executive Board, meeting minutes and agendas 1948 14/7 Local Executive Board, meeting minutes and agendas 1951-1953 15/1 Machine accounting 1942-1949 15/2 Management philosophy, correspondence 1953 15/3 Management, top education 1954 15/4 Merrill, A. S., paper "The Tale of the Street" undated 15/5 Montana Universities and Colleges, correspondence 1936-1952 15/6 Organization of State Universities 1928-1931 15/7 Other institutions, Stanford University 1938-1953 and undated 15/8 Other institutions, University of Idaho, correspondence 1942-1953 15/9 Other institutions, Lloyd Morey, University of Illinois 1924-1943 15/10 Other institutions, Lloyd Morey, University of Illinois 1928-1954 and undated 15/11 Other institutions, University of Michigan, alumni 1952 15/12 Other institutions, University of Wyoming, survey 1925-1926 15/13 Other institutions, University of Wyoming, correspondence 1943-1955 15/14 Other institutions, visits, notes and correspondence 1920-1924 15/15 Payroll procedures at other institutions 1927-1950 15/16 Payroll procedures, correspondence 1948-1951 15/17 Permanent Record Cards 1942 16/1 Personnel and payroll policies, correspondence 1945-1952 16/2 Personnel policy creation including vacation leave 1938-1950 16/3 Personnel policy development, correspondence 1926-1953 16/4 Personnel forms and staff functions report 1940-1941 and undated 16/5 Non-academic personnel, recommendations and raises 1929-1951 16/6 Non-academic personnel, recommendations and raises 1929-1951 17/1 Phillips, Paul C. 1938-1953 17/2 Phone and information exchange 1922-1951 17/3 Physical plant, Space Committee, budgets and correspondence 1939-1952 17/4 Physical Plant and Residence Hall forms 1925-1926 17/5 Planning Committee, meeting minutes 1944-1949 17/6 Planning space, storage, and inventories 1938-1948 17/7 Professors and education, correspondence and clippings 1931-1933 17/8 Publications 1931-1956 17/9 Purchasing division, memos, correspondence and clippings 1926-1951 17/10 Purchasing procedure 1949-1952 18/1 Record of reports undated 18/2 Registrar’s Office 1920-1933 and undated 18/3 Registrar’s Office, admissions 1923-1941 18/4 Registrar’s Office 1926-1936 18/5 Registrar’s Office, reports to University Presidents 1930-1942 18/6 Registrar’s Office, forms 1940-1941 18/7 Registration information for students undated 18/8 Registration procedures and forms undated 18/9 Report by Controller 1952 18/10 Residence Halls and rates, correspondence 1927-1948 18/11 Retirement, correspondence and reports 1938-1953 and undated 19/1 Retirement, policy and development 1939-1953 and undated 19/2 Retirement, policy 1943-1950 and undated 19/3 Retirement and staff insurance 1950-1951 19/4 School of Religion 1944-1953 19/5 Sigma Nu 1908-1954 19/6 Sly, Dr. John F., speech 1952 19/7 Space and Planning committees 1949-1950 19/8 Stuber, Harry N., report on personnel 1926 19/9 Svenson, Arthur Lee, "A Survey of Student Traditions of the State University of Montana" 1935-1945 20/1 Staff, job descriptions 1916-1940 20/2 Part-time staff, rates and salary schedules 1936-1944 and undated 20/3 Staff questionnaire 1933 20/4 State Accountants 1922-1938 20/5 State Controller, correspondence and clippings 1951-1952 20/6 Stella Duncan Memorial Fund, correspondence 1945-1955 20/7 Stella Duncan Memorial Fund, correspondence and general 1953-1957 20/8 Stella Duncan Memorial Fund, correspondence and meeting minutes 1955-1957 20/9 Stella Duncan Memorial Fund, correspondence and records 1955-1957 21/1 Storeroom supply inventories and correspondence 1926-1940 21/2 Student building fee 1935-1946 21/3 Student employment, recommendations from Missoula High School 1927-1941 21/4 Student fees 1940-1948 21/5 Student loans 1933 21/6 Student loans 1933-1949 21/7 Student organizations, accounting 1917-1950 21/8 Student personnel 1932-1933 21/9 Student registration and employment 1930-1942 21/10 Student reserve fund 1937-1942 21/11 Taskforce on accounting and budgeting, correspondence and reports 1951-1952 21/12 Taylor, Frederick W. undated 21/13 Tenure 1937-1946 21/14 University funding, clippings 1954-1955 22/1 University income cash procedure, reports and forms 1938 and undated 22/2 University, miscellaneous, articles and correspondence 1936-1942 22/3 University, miscellaneous reports 1911-1913 22/4 University Land Acquisitions, correspondence and reports 1934-1954 22/5 University organization charts undated 22/6 University Presidents, correspondence 1925-1953 22/7 University Presidents, correspondence 1936-1940 23/1 Clapp, C.H., University President 1939 23/2 Craig, Oscar, University President 1949 23/3 Duniway, Charles A., University President 1908-1954 23/4 McCain, James A., University President 1945-1952 23/5 McFarland, Carl, University President 1950-1956 23/6 Melby, Ernest O., University President 1941-1953 23/7 Melby, Ernest O., University President 1953 23/8 Simmons, George F., University President 1936-1940 23/9 Sisson, Edward O., University President 1919 and undated 23/10 Sisson, Edward O., University President 1921-1954 23/11 Sisson, Edward O., University President 1949-1954 23/12 Sisson, Edward O., University President 1950 23/13 University Policies, Committees, correspondence and reports 1932-1950 23/14 University Policies, correspondence 1934-1952 and undated 23/15 Work progress calendar, forms 1938-1944 Series II Correspondence 1903-1957 1.25 linear feet 24/1 Allan, Nevin 1953 24/2 Armsby, Lucille 1931-1941 and undated 24/3 Bailey, Edwin J. 1950-1951 24/4 Bates, Robert C. 1950-1953 24/5 Bozorth, Inez V. 1920-1948 24/6 Bunge, Lou E. 1954 24/7 Cain, Harvey J. 1953 24/8 Cain, Harvey J. 1955-1956 24/9 Craig, Homer T 1953-1956 24/10 Cowley, W. H., Journal of Higher Education 1933-1946 24/11 Gudger, Genevieve Walsh, personal correspondence 1949-1956 24/12 Hansen, Mary 1912-1913 24/13 Jameson, William J. 1923-1955 24/14 Jameson, William J. and Jack Corette 1953-1955 24/15 King, Walter 1953-1954 25/1 Leaphart, Charles W. 1954-1956 25/2 Line, Robert C. 1909-1926 25/3 Lorwin, Lewis 1953-1954 25/4 Marble, Everett Giles "Miggs" 1943-1954 25/5 Mills, Gail A. 1948-1952 25/6 Moore, Josiah J., M.D. 1940-1951 25/7 Notti, Robert W. 1941-1954 25/8 O’Rourke, Arthur, correspondence and promissory notes 1903-1953 and undated 25/9 Publishers 1932-1934 25/10 Publication of paper, 1947 25/11 Robinson, Robert H. "Ty" 1953-1957 25/12 Shepard, George R. 1920-1944 25/13 Sibley, Robert 1942-1943 25/14 Smith, Ralph W. 1932-1954 25/15 Thomas, J. R. 1953-1954 26/1 Watkins, Gordon S. and Anita 1937-1953 26/2 Wilson, Douglas N. 1941-1953 26/3 Wilson, Roy O. 1926-1953 26/4 Correspondence 1907-1954 26/5 Correspondence and clippings 1928-1956 and undated 26/6 Correspondence 1938 26/7 Correspondence 1946-1954 26/8 Correspondence 1949 26/9 Correspondence 1953-1955 26/10 Correspondence 1955-1956 26/11 Personal correspondence 1908-1911 and undated 26/12 Personal correspondence 1908-1912 26/13 Personal correspondence to his brother Owen D. Speer 1953-1954 Series III Writings and Speeches 1919-1956 1.75 linear feet 27/1 Articles by Speer, articles and correspondence 1920-1941 27/2 Publications and correspondence 1925-1943 27/3 Publications relating to University Accounting and Financial Reports 1933-1937 27/4 "A Bird’s-Eye View of the Organization of One University," papers 1933 27/5 Speech at Ludvig Browman’s retirement circa 1953 27/6 "Budget Making," speech 1932-1938 27/7 "College Fraternities and Their Money Matters," paper 1932 27/8 "College Fraternities and Their Money Matters," correspondence 1932-1955 27/9 "Coordinating the Business Office and Registrar’s Office" 1931-1932 27/10 "Coordinating the Business Office and Registrar’s Office" 1931-1933 27/11 "The Development of the Functional Organization of the University" 1933 28/1 Educational conference speech, notes and correspondence 1941 and undated 28/2 Fiscal Control of the University undated 28/3 Fiscal Control, paper and correspondence 1943-1955 28/4 "Functional File Classification" 1930-1956 28/5 "Functional File Classification" 1940 28/6 "Functional Organization of the University" 1933-1934 29/1 "Functional Organization of the University," paper 1933-1934 29/2 "Functional Organization of the University," paper 1934 29/3 "Functional Organization of the University," research materials 1941-1943 29/4 "High Schools Courses and Their Relation to Higher Education," paper 1923 29/5 "How the Other Half Goes to College," handwritten draft undated 29/6 "The Individualistic Professor," paper and correspondence 1934-1935 29/7 "Know the Truth through Accounting," correspondence 1951-1955 29/8 "Know the Truth through Accounting" 1952-1954 29/9 "Know the Truth through Accounting" 1952-1955 30/1 "Know the Truth through Accounting," 1953 30/2 "Know the Truth through Accounting," drafts and correspondence 1953 30/3 "Know the Truth through Accounting," published copies 1955 30/4 "Land for the Campus," 1955-1956 and undated 30/5 "Land for the Campus," drafts with handwritten notes 1924-1953 30/6 "The Legal Setting of State Supported Institutions of Higher Learning," correspondence 1940-1945 30/7 "Managing Federal Emergency Relief Administration Student Work," 1934 30/8 "The Montana Chancellor System," research 1919-1933 30/9 "A Registrar Repents," correspondence 1932-1955 30/10 "Who’s Who of Montana State University," research compiled by Speer 1929-1930 Series IV Scrapbooks and Photographs 1891-1953 2.5 linear feet 31 Scrapbook from Speer's student life 1891-1912 32 Newspaper clippings scrapbook 1938-1953 and undated 33/1 Postcards undated 33/2 Postcard scrapbook undated 34/1 625(IV)1 Football team, [circa 1905] 34/1 625(IV)2 View of oval and campus from Southwest, [circa 1903] 34/1 625(IV)3 View of Science Hall and Women’s Hall, [circa 1903] 34/2 625(IV)4 Main Hall and Science Hall, [circa 1898-1903] 34/2 625(IV)5 Christmas card featuring Main Hall in winter undated 34/3 625(IV)6 Card featuring Main Hall in winter, [circa 1935-1945] 34/3 625(IV)7 Main Hall, [circa 1940] 34/4 625(IV)8 Edward. O. Sisson, signed photograph, [circa 1920] 34/4 625(IV)9 Christmas card featuring photo of Edward O. and Nellie S. Sisson 1935 34/5 625(IV)10 First University Presidents house unidentified man and woman possibly President’s Simmons and wife undated 34/6 625(IV)11 Unidentified High School Girls basketball team 1903-1904 34/7 625(IV)12 Speer, third from left, with five unidentified individuals standing next to Main Hall undated