The City Clerk maintains the City's legislative records, official filings, and the Seattle Municipal Archives; keeps the minutes of City Council meetings; and provides information services to City agencies and the public. Seattle's first City Charter allowed for a Clerk of the Common Council to be elected by the Council. In 1875 the position of City Clerk became elective and remained so until 1896 when the new Charter designated the Comptroller ex-officio City Clerk. The Comptroller served as City Clerk through 1992. A 1991 City Charter amendment transferred the Comptroller's function to the Department of Finance and the City Clerk's Office became a division of the Legislative Department effective in 1993.
These files contain various personnel actions collected together for an individual in a "Personal Record" jacket. Records can include appointments, official bonds, oaths of office, examinations, applications, and resignations. Some of the files contain a single document and some contain multiple pages of correspondence and reports. Most files contain basic information like the individual’s name, appointment date, position title, and department. Position titles represented in the collection reflect the needs of the city during the time, for example: poisoner; trapper; assistant milk inspector; city bacteriologist; assistant herder; bookfinder; and quarantine officer. Arranged by file number. Alphabetical name index in 1802-05.
Records are open to the public.
Arranged by personal file number. Alphabetical name index: 1802-05.
[Item and date], Personal Record Files, Record Series 1802-06 Box [number], Folder [number]. Seattle Municipal Archives.