Willamette University Archives and Special Collections
Willamette University Office of Advancement records
WUA132
15 linear feet
35 boxes
1867-2019
Mark O. Hatfield Library
The Office of Advancement records contain materials pertaining to the university's relationships with alums, donors, and other community partners.
The materials are in English.
The collection is arranged into two series: I. Alumni Relations; and II. Development. The Alumni Relations series is further arranged into three subseries: I. Administrative materials; II. Class notes; and III. Information about Alums. The Development series is further arranged into two subseries: I. Administrative materials; and II. Donor files and gift records.
The majority of the records are open to researchers, with the exception of items restricted per University policies. Such restrictions are noted at the file level.
Library acts as "fair use" reproduction agent.
For further information, see the section on copyright in the Regulations and Procedures of the Willamette University Archives and Special Collections.
Copyright Information: Before material from collections at Willamette University Archives and Special Collections may be quoted in print, or otherwise reproduced, in whole or in part, in any publication, permission must be obtained from (1) the owner of the physical property, and (2) the holder of the copyright. It is the particular responsibility of the researcher to obtain both sets of permission. Persons wishing to quote from materials in any collections held by University Archives and Special Collections should consult the University Archivist. Reproduction of any item must contain a complete citation to the original.
[Identification of item], Willamette University Office of Advancement records, Archives and Special Collections, Mark O. Hatfield Library, Willamette University.
Additions to these records are expected as records become inactive.
Promotional mailings can be found in the Communications records (WUA089).
Planning materials for large-scale university fundraising campaigns, such as the Campaign for Willamette and the Sesquicentennial Campaign, are located in the Office of the President records.
This collection has been processed and described at a folder level. The materials have been reboxed and refoldered for preservation, maintaining original folder titles and internal folder arrangements where possible.
The description uses "alum" or "alums" throughout in place of "alumni" as a gender-neutral term for graduates of the university, except when "alumni" or another term is used as the title of an organization or event.
The Office of Advancement coordinates the university's relationships with alums, donors, and other community partners. It includes departments of Advancement, University Relations, Development, and Strategy and Operations. The name and scope of the office has shifted significantly over the course of the university's history. It has previously been called the Office of Development, Major Gifts, Gift Planning, Annual Giving, Alumni and Parent Relations, and University Relations.
The Office of Advancement records contain materials pertaining to the university's relationships with alums, donors, and other community partners. This includes gift and donor records, planning and program materials from Alumni Weekend and other gatherings of alums, and class notes and newsletters.
Educational fund raising
Universities and colleges--United States--Finance
Endowment Campaign
Sesquicentennial
Universities and colleges--Alumni and alumnae
Advertising and Marketing
Colleges and Universities
Electronic Records
Alumni Relations
1867-2019
The Alumni Relations series contains materials pertaining to the university's relationships with its alums. These include planning and program materials for reunions and other gatherings, class newsletters, notes, and memory books, and general information about alums.
Administrative materials
1867-2019
Alumnus Association ledger
1867-1930
5
1
Alumni Association record book
1944-1962
5
2
Alumni Board of Directors
2007-2008
1
1
Restricted until 2033. Per University Policy, administrative records are closed for 25 years from date of creation.
Alum gatherings
1874-1896
1
2
Alum gatherings
1901-1907, 1914, 1921, 1926-1929
1
3
Alum gatherings
1941, 1962-1968
1
4
Alum gatherings
1970-1978
1
5
Alum gatherings
1981-1988
1
6
Alum gatherings
1990-1999
1
7
Alum gatherings
2000-2009
1
8
Alum gatherings
2010-2016
1
9
List of alum attendees at Alumni Banquets
1922-1936
5
3
Reunion planning guide
1999
1
10
Restricted until 2024. Per University Policy, administrative records are closed for 25 years from date of creation.
Alumni Reunion Weekend coordinator file, Lauren Vannini
2013
1
11
Restricted until 2038. Per University Policy, administrative records are closed for 25 years from date of creation.
Class of 1919 reunions
1964-1982
1
12
Class of 1921 reunions
1974-1983
1
13
Class of 1922 reunions
1977-1987
1
14
Class of 1923 reunions
1973-1983
1
15
Class of 1924 reunions
1982-1984
1
16
Class of 1925 reunions
1974-1985
1
17
Class of 1926 reunions
1976-1986
1
18
Class of 1927 reunions
1969-1987
1
19
Class of 1928 reunions
1974-1988
1
20
Class of 1929 reunions
1974-1988
5
4
Class of 1931 reunions
1961-1976
5
5
Alum correspondence
1934-1996
1
21
Class of 1928 correspondence
1974-1983
1
22
Class of 1929 correspondence
1964-1985
5
6
Buzz Yocum retirement memory book
1993
1
23
Buzz Yocum portrait dedication
2019 June 9
1
24
Class notes
1919-2019
The Class Notes sub-series contains personal updates from members of particular class years. Class Letters were a yearly booklet of updates from any class members who submitted them. The reunion books are similar, and were compiled for significant reunions, usually 40th or 50th. The class newsletters are shorter, and usually contain updates about reunion or other planning news.
Class of 1918 Class Letters
1919-1922
1
25
Class of 1919 Class Letters
1920-1926
1
26
Class of 1919 Class Letters
1927-1928, 1930-1933
1
27
Class of 1919 Class Letters
1929
1
28
Includes photographs of class members Faye and Henry Millie, card for Robert Gatke.
Class of 1919 Class Letters
1934-1942
1
29
Class of 1919 Class Letters
1943-1945
1
30
Class of 1919 Class Letters
1946-1947
1
31
Class of 1919 Class Letters
1948-1950
1
32
Class of 1919 Class Letters
1951-1953
1
33
Class of 1919 Class Letters
1954-1956
1
34
Class of 1919 Class Letters
1957-1959
2
1
Class of 1919 Class Letters
1960-1962
2
2
Class of 1919 Class Letters
1963-1965
2
3
Class of 1919 Class Letters
1966-1968
2
4
Class of 1919 Class Letters
1969
2
5
Class of 1921 Class Letters
1922-1928
2
6
Class of 1921 Class Letters
1929-1935
2
7
Class of 1921 Class Letters
1936-1942
2
8
Class of 1921 Class Letters
1943-1951
2
9
Class of 1921 Class Letters
1951-1956
2
10
Class of 1921 Class Letters
1957-1959
2
11
Class of 1921 Class Letters
1960-1962
2
12
Class of 1921 Class Letters
1963-1965
2
13
Class of 1921 Class Letters
1966-1969
2
14
Class of 1921 Class Letters
1970-1973
2
15
Class of 1921 Class Letters
1974-1976
2
16
Class of 1921 Class Letters
1977-1979
2
17
Class of 1921 Class Letters
1980-1984
2
18
Class of 1922 Class Letters
1924-1927, 1929, 1947
2
19
Class of 1923 Class Letters
1924-1927, 1929-1931, 1935-1937, 1939-1942, 1944
2
20
Class of 1923 Class Letters
1945, 1949-1954
5
7
Class of 1923 Class Letters
1955, 1957-1962
5
8
Class of 1923 Class Letters
1964-1967, 1969-1970
3
1
Class of 1923 Class Letters
1971-1973
5
9
Class of 1923 Class Letters
1975-1983
5
10
Class of 1924 Class Letters
1925-1929, 1944, 1949-1950
3
2
Class of 1925 Class Letters
1927
3
3
Class of 1925 reunion book
1975
3
4
Class of 1926 Class Letters
1927-1928
3
5
Class of 1926 reunion book
1976
3
6
Class of 1927 reunion book
1977
3
7
Class of 1928 Class Letters
1929, 1930, 1973
5
11
Class of 1929 Class Letters
1930, 1974, 1979
5
12
Class of 1932 reunion book
1997
3
8
Class of 1934 Homecoming book
1994
3
9
Class of 1941 reunion book
circa 1991
3
10
War Years class reunion book
1986
3
11
Class of 1951 reunion book
circa 2001
3
12
Class of 1954 reunion book
1999
3
13
Class of 1954 reunion recordings
2004
3
14
Class of 1956 reunion book
2006
3
15
Class of 1957 reunion book
2007
3
16
Class of 1958 reunion books
1998, 2008
3
17
Class of 1959 reunion book and newsletter
2005, 2009
3
18
Class of 1960 reunion book
2010
3
19
Class of 1961 reunion book
2011
3
20
Class of 1962 reunion book
2012
3
21
Class of 1963 reunion book and newsletter
2013
3
22
Class of 1964 reunion book
2014
3
23
Class of 1964 Lausanne memory book
2014
3
24
Class of 1966 newsletter
2016 November
3
25
Class of 1969 reunion book
2019
3
26
Senior class remembrance cards
undated
3
27
Information about alums
1916-2004
The Alum Information Cards in this series contain addresses and life event information (graduation, marriage, children born, death) for alums in classes of 1864-1990, with placeholder cards (names and class year only) for classes of 1991-1994. They were updated with death dates up to 2004. For alums who changed their names (usually upon marriage), there is a cross-reference card sorted alphabetically with the previous name and indicating the new name.
The Board of Trustees cards and Honorary Doctorate recipient cards are part of the same set as the Alum Information Cards, and contain the same type of information.
The Alum Records contain similar information about alums who graduated prior to 1916. These are a snapshot of information, and were not continuously updated in the way the Alum Information Cards were.
Class of 1924 directory
1949
3
28
Class of 2001 alumni guide and class directory
2001
3
29
Willamette Family Tree project
undated
3
30-32
Alum records
1916-1917
3
33-34
Alum cards, Alan-Azevedo
1864-2004
6
Alum cards, Carballo-Christianson
1864-2004
7
Alum cards, Baab-Benzan
1864-2004
8
Alum cards, Bercot-Brewer
1864-2004
9
Alum cards, Brewer-Capurro
1864-2004
10
Alum cards, Christianson-Crisman
1864-2004
11
Alum cards, Crismon-Dodge
1864-2004
12
Alum cards, Dodge-Eriksen
1864-2004
13
Alum cards, Eriksen-Frederick
1864-2004
14
Alum cards, Frederick-Goodridge
1864-2004
15
Alum cards, Goodwin-Hamstrom
1864-2004
16
Alum cards, Han-Hertzog
1864-2004
17
Alum cards, Hertzog-Hunter
1864-2004
18
Alum cards, Hunter-Juza
1864-2004
19
Alum cards, Kaaa-Krontz
1864-2004
20
Alum cards, Kroop-Lindquist
1864-2004
21
Alum cards, Linegar-Marxen
1864-2004
22
Alum cards, Masaki-Meyers
1864-2004
23
Alum cards, Mial-Mull
1864-2004
24
Alum cards, Mullen-Omuro
1864-2004
25
Alum cards, O'Neal-Phillips
1864-2004
26
Alum cards, Philpott-Reitzer
1864-2004
27
Alum cards, Relaford-Russell
1864-2004
28
Alum cards, Russell-Shdo
1864-2004
29
Alum cards, Shea-Spear
1864-2004
30
Alum cards, Spears-Tanabe
1864-2004
31
Alum cards, Tanabe-Uyesugi
1864-2004
32
Alum cards, Vaagen-West
1864-2004
33
Alum cards, West-Workman
1864-2004
34
Alum cards, Workman-Zwinger
1864-2004
35
Board of Trustees cards
1958-1999
7
Honorary Doctorate recipient cards
1944-1976
7
Development
1884-2018
The Development series contains materials pertaining to fundraising efforts by the university.
Administrative materials
1884-2018
The Donor Honor Rolls for 2001-2002 and 2002-2003 are located in the calendars for 2003 and 2004, respectively. These are found in the Communications records (WUA089).
Endowment Fund report
1925 May 31
5
13
Proposal book
1978-1980
4
1-2
Proposal book
1992
4
3
Annual Report on Alumni Giving
1956-1957
4
4
Annual Giving Report
1959-1960
4
5
Report of Gifts
1963
4
6
Report of Gifts
1965
4
7
Report of Gifts
1966
4
8
Honor Roll of Donors
1999-2000
4
9
Annual Fund Progress Report
2000
4
10
Honor Roll of Donors
2003-2004
4
11
Honor Roll of Donors
2004-2005
4
12
Annual Donor Report
2014-2015
4
13
Annual Donor Report
2015-2016
4
14
Annual Donor Report
2016-2017
4
15
Annual Donor Report
2017-2018
4
16
The Campaign for Willamette leadership statement
circa 1980
4
17
Sample gift proposals for Waller Hall and Cone Chapel renovations
1988
4
18
Planned Giving report for the Board of Trustees
1990 October
4
19
Fundraising correspondence
1884-1983
4
20
Donor files and gift records
2000-2015
Donor files
circa 2000-2015
4
21
Restricted until 2040. Per University Policy, administrative records are closed for 25 years from date of creation.
Deceased donor files
circa 2000-2015
4
21
Restricted until 2040. Per University Policy, administrative records are closed for 25 years from date of creation.
Foundation donor files
circa 2000-2015
4
21
Restricted until 2040. Per University Policy, administrative records are closed for 25 years from date of creation.
Legacy scanning
circa 2000-2015
4
21
Restricted until 2040. Per University Policy, administrative records are closed for 25 years from date of creation.