MTGRg063.xml Guide to the Associated Students of the University of Montana Records 1906-2012 Associated Students of the University of Montana Records Finding aid prepared by Ann Sullivan (2005), Laura Lopach (2008) Teresa Hamann (2011, 2012) and Micaela Connolly (2021, 2024) Maureen and Mike Mansfield Library, The University of Montana--Missoula © 2005
Missoula, MT 59812 406-243-2053 http://www.lib.umt.edu/asc library.archives@umontana.edu
Finding aid encoded by Donna McCrea 2008 Finding aid written in English. University of Montana, Mansfield Library, Archives and Special Collections
The University of Montana—Missoula Missoula, MT 59812 406-243-2053 http://www.lib.umt.edu/asc library.archives@umontana.edu
RG 063 University of Montana. Associated Students of The University of Montana Associated Students of the University of Montana records 1906-2012 27.0 linear feet Meeting minutes, correspondence, financial records, scrapbooks and other materials generated by the Associated Students of The University of Montana (ASUM), the student government for The University of Montana-Missoula campuses. Materials are in English. Historical Note

The Associated Students of The University of Montana (ASUM) is the university's student government organization. Founded in May of 1906, ASUM serves as a forum for students to express their needs to The University of Montana administration as well as to the Montana state government. From 1936-1965, the organization was known as the Associated Students of Montana State University (ASMSU) reflecting the name change of the university. In its early years ASUM operated a general store and the university bookstore; today one of its primary functions is the allocation of money to student groups through yearly student group requests and a once a year budgeting process.

This record group contains correspondence, budget records, general store records, scrapbooks, miscellaneous materials, general ASUM meeting minutes, Central Board Meeting Minutes and other records generated from 1906-2010.

This collection has been divided into nine series:

Series I: Correspondence, 0.2 linear ft., 1941-1989

Series II: Miscellaneous Records, 2.9 linear ft., 1958-2010

Series III: Budget records, 1.4 linear ft., 1933-1980

Series IV: General Store records, 0.2 linear ft., 1920-1922

Series V: Meeting Minutes, 9.0 linear ft., 1906-2012

Series VI: Scrapbooks, 8.0 linear ft., 1977-2010

Series VII: Organizational and legal, 0.2 linear ft., 1969-2007

Series VIII: Associated Students Store, 0.2 linear ft., 1959-1988

Series IX: Accession 2018-003, 5.2 linear ft., 1920-1990

Researchers must use collection in accordance with the policies of Archives and Special Collections, the Maureen and Mike Mansfield Library, and The University of Montana--Missoula.

Researchers are responsible for using in accordance with 17 U.S.C. and any other applicable statutes. Copyright held by The University of Montana.

Associated Students of the University of Montana Records, Archives and Special Collections, Maureen and Mike Mansfield Library, The University of Montana-Missoula.

The majority of records were held by ASUM until their transfer to the Archives. The contents of series VIII, Student Store Records, were donated to the Archives in 2020 with the Morris McCollum papers (Mss 959) and placed in this collection.

The records in this collection were transferred to the Archives on multiple dates, most recently in 2008, 2011, 2012, 2014 and 2020.

This collection was arranged into series. Some series were then further arranged chronologically. Duplicate materials were removed from the collection. The finding aid for this collection was updated in January 2009 to reflect the addition of minutes from 1997 to 2003, in November 2011 and April 2014 to reflect the addition of the scrapbooks from 1977 to 2010, and again in 2012 and 2014 to reflect the addition of minutes from 2003 to 2012 and other records from the 1970s to 2010. The finding aid was updated in 2021 to reflect the addition of Series VIII. In 2024, Series IX was processed and added to the collection and the finding aid was updated to reflect the addition.

This collection is indexed under the following headings in the online catalog. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.

Montana State University (Missoula). Associated Students--Archives University of Montana (Missoula, Mont.). Associated Students--Archives University of Montana--Missoula. Associated Students--Archives University of Montana--Missoula--Students--Societies, etc Montana State University (Missoula). Associated Students University of Montana (Missoula, Mont.). Associated Students College stores--Montana--Missoula College student government--Montana--Missoula Missoula Colleges and Universities Series I Correspondence 1941-1989 0.2 linear ft. 1/1 Correspondence 1941-1954 1/2 Correspondence 1954-1955 1/3 Correspondence 1955-1956 1/4 Correspondence 1956-1957 1/5 Correspondence 1957-1958 1/6 Correspondence 1958-1959 1/7 Correspondence 1959-1960 1/8 Correspondence 1960-1961 1/9 Correspondence 1961-1962 1/10 Correspondence 1962-1963 28/8 Misc. Correspondence 1985-1989 Series II Miscellaneous Records 1958-2010 2.9 linear ft 1/11 Athletic Budget 1958-1972 1/12 "History of ASUM," by Jeff Gray, ASUM Vice President 1979 1/13 Library Ad Hoc Committee 1975-1976 1/14 Student Union Study undated 1/15 Remarks of Loren Haar, ASUM President 1967 28/6 ASUM Study Report 1989 28/7 Board of Regents 1995-2008 29/5 Activity Fee 1982-1986 29/6 Accreditation Sub Committee Three 2008-2009 29/7 Griz LAX (Lacrosse) 2008-2009 29/8 Lobbyist Information 2009 29/9 ASUM members retirement in UM system 1986 29/10 Safety on Campus 2004 29/11 Campus Safety Committee 2008 29/12 Sustainability 2007 29/13 Third floor renovation 1998 29/14 Transportation 2006-2008 30/1 Information Technology 2002 30/2 Leadership Development Manual 1996-1998 30/3 Mansfield Center 1993-1995 30/4 RFP for Beverage contract 2009 30/5 Risk Management 1995 30/6 Fall Retreat 1984-2009 30/7 Fall Retreat 2010 30/8 Clippings 1981-2005 30/9 Aber Day Proclamation 1983 30/10 Word Processing Recommendation Report 1983 30/11 Associated Students Store 1976-1988 30/12 ASUM miscellaneous committees and planning 1982-1986 30/13 ASUM Senate Emergency Session 1988 30/14 ASUM Presidential Briefing booklet 1991 30/15 Allocation of ASUM space at University Center 1986-1995 30/16 Student Affairs Group Meeting 1995-1996 31/1 ASUM and other student parking in the University District 1986-1992 31/2 ASUM Committees 1996-1997 31/3 PEW Roundtable 1995 31/4 Student Group Affairs meeting 1994 31/5 Campus recreation 1975-1996 31/6 Dining Services 1996-1997 31/7 ASUM resignations 1992 and undated 31/ 8 Five Rivers Festival of the Fim 1998 31/9 Student Satisfaction Summary 1998 31/10 KBGA employment problems 2000 31/11 Students, Standard 3 Report 2003 31/12 Alcoholic beverages on campus 1982-1999 31/13 Water permit 1982 31/14 Physical plant 1986 31/15 ASWMC Elections undated 31/16 Central Board officers 1981 31/17 Student Participation in Mandatory Fee Decision 1987 31/18 College and University Funding 1982 and 1988 32/1 Disability miscellaneous 1984-1985 and miscellaneous 32/2 Disability lawsuit 1991 32/3 Disability Services 1997 32/4 ASUM congressional lobbying 1998-1999 32/5 Weed management 1996 32/6 Kyi-Yo Indian Club 1996 32/7 Student Affairs Advisory Council 1997-1998 32/8 Miscellaneous funding 1979-1999 32/9 ASUM Vice President Impeachment 1994 32/10 Phoenix 1988 and 1997 32/11 University Center 1980-1993 32/12 University Theater 1999 32/13 Budget planning 2000-2003 32/14 UM Strategic Direction 2003 32/15 MAS annual dues 2005 32/16 U of M South Campus Residential Development 2005 32/17 University Center 1994-2007 32/18 ASUM lobbying 2005 32/19 Summary of ASUM/BOR Issues 2005 32/20 Academic Achievement 2010 32/21 CRB meeting recorded on audio tape 1996 32/22 ASUM Information for Students undated 32/23 Recognized ASUM Student Groups 2007-2008 32/24 ASUM Election Results 1998-2008 32/25 Memory Book 2008-2009 Series III Budget Records 1933-1980 1.4 linear ft. 1/16 Budget Records undated 1/17 Budgets binder 1933-circa 1977 1/18 Budget and Finance Committee binder 1968-1970 1/19 ASUM Budgets History binder 1960-1964 1/20 Budget and Request 1972-1973 1/21 Budget and Request 1973-1974 1/22 Budget 1974-1975 1/23 Budget 1974 1/24 Budget and Requests 1975-1976 1/25 Budget and Requests 1976-1977 2/1 Budget and Requests 1977-1978 2/2 Budget and Requests 1977-1978 2/3 Budget and Requests 1977-1978 2/4 Budget and Requests 1977-1978 2/5 Budget and Requests 1978-1979 2/6 Budget and Requests 1978-1979 2/7 Budget and Requests 1978-1979 2/8 Budget and Requests 1978-1979 2/9 Budget and Requests 1979-1980 2/10 Budget and Requests 1979-1980 2/11 Budget and Requests 1979-1980 2/12 Budget and Requests 1979-1980 29/1 Miscellaneous financial and budget 1994-2006 29/2 Miscellaneous budget 2009 29/3 General and Financial History of ASUM 1906-1988 29/4 Division of Student Affairs, Budget Planning Documents 1995-1998 Series IV General Store records 1920-1922 0.2 linear ft. 2/13 Order record and purchase register 1920-1921 2/14 General Ledger 1920-1921 2/15 General Ledger undated 2/16 General and Purchase Ledger 1920-1922 Series V Meeting Minutes 1906-2012 9.0 linear feet

The following ASUM minutes are not in this collection: June 4-December 31, 1958; 1973; 1979-1981. This series also includes scattered copies of Montana Associated Students (MAS) minutes, 1983-1988 and Central Board minutes, agendas, roll calls, and votes, 1979-1983.

 13/1 June 1906-January 1918 13/2 May 1921-May 1928 13/3 December 1928-April 1933 13/4 1919-October 1921, April 1933-May 1934 3 February 1919-May 1944 4 October 1944-June 1957 5 October 1957-May 1965 6 May 1965-December 1971 7 January 1972-August 1976 8 September 1976-December 1978 15/2 October 1982-October 1983 15/3 October 1983-May 1984 9 January 1984-June 1986 10 October 1986-November 1989 11 January 1990-May 1992 12 September 1992-May 1997 14/1 September-December, 1997 14/2 January-April 22, 1998 14/3 April-December, 1998 14/4 February-April, 1999 14/5 April-December, 1999 14/6 January-May, 2000 14/7 September-December, 2000 14/8 January-April, 2001 14/9 May-December, 2001 14/10 January-April, 2002 14/11 May-December, 2002 15/4 January-April, 2003 15/5 May 2003-May 2004 15/6 May 2004-May 2005 25/1 September 2005-May 2006 25/2 August 2006-May 2007 25/3 August 2007-April 2008 25/4 August 2008-December 2008 25/5 January 2009-May 2009 25/6 September 2009-December 2009 33/1 January 2010-May 2010 33/2 September 2010-December 2010 33/3 January 2011-May 2011 33/4 August 2011-October 2011 33/5 November 2011-December 2011 33/6 January 2012-March 2012 34/1 April 2012-May 2012 26/1 Central Board Minutes Winter 1979 26/2 Central Board Minutes Spring 1979 26/3 Central Board Minutes Fall 1979 26/4 Central Board Minutes Winter 1980 26/5 Central Board Minutes Spring 1980 26/6 Central Board Minutes Fall 1980 26/7 Central Board Minutes Winter 1981 26/8 Central Board Minutes Spring 1981 27/1 Central Board Minutes Fall 1981 27/2 Central Board Minutes Winter 1982 27/3 Central Board Minutes Spring 1982 27/4 Central Board Minutes Fall 1982 27/5 Central Board Minutes Winter 1983 27/6 Central Board Minutes Spring 1983 27/7 Central Board Minutes Fall 1983 34/2 Montana Associated Students (MAS) minutes 1983-1988 34/3 Montana Associated Students (MAS) 2006-2009 Series VI Scrapbooks 1977-2010 8.0 linear ft.

The scrapbooks mostly contain articles from the student newspaper, the Montana Kaimin, and occasional articles from the Missoulian, photos, and memos.

 OS 16 1977-1979 OS 16 1980 OS 16 1981-1982 OS 17 1982-1983 OS 17 1984-1985 OS 18 1985-1986 OS 19 1986-1989 OS 20 1989-1990 OS 20 1991-1992 OS 21 January-April 1995 OS 21 September 1995-April 1996 OS 21 September 1996-September 1998 OS 22 October 1998-April 2000 OS 22 September 2000-May 2001 OS 22 September 2001-May 2002 OS 23 July 2002-April 2003 OS 23 August 2002-May 2003 OS 24 August 2005-April 2006 OS 24 August 2006-April 2007 OS 35 April 1990-December 1994 OS 35 September 2003-April 2005 OS 36 August 2007-May 2009 OS 36 September 2009-May 2010 Series VII Organization and legal records 1969-2007 0.2 linear ft 28/1 ASUM Bylaws 1969-1980 28/2 ASUM Bylaws 1980-2005 28/3 ASUM Resolutions 1974-1990 28/4 ASUM Resolutions 1992-2003 28/5 ASUM legal 2004-2007 28/9 ASUM Constitution 1987-1988 Series VIII Associated Student’s Store 1959-1988 0.2 linear ft

The Associated Student’s Store was started in 1922 by two students. The first store was a table by the psychology building (then the Law Building). The original stock consisted of pens, pencils, and candy. The store then grew and moved into the “Shack” behind Main Hall, where the continued to sell supplies, candy, and a small concessions area with sandwiches. With the student population continuing to grow, the Associated Student’s store soon outgrew their space and moved into the basement of the present day Fine Arts building in 1937. The store was disincorporated from the university in the early 1950s, but reincorporated when University of Montana President McFarland left office. The store moved into the second floor of the Lodge (now the Emma Lommasson Center) in 1954, then into the new base of operations in the University Center when the building was constructed in 1969.

This series is arranged chronologically.

 37/1 Student Store Committee Meeting Minutes 1959-1972 37/2 Student Store Committee Meeting Minutes 1972-1988 37/3 Associated Student’s Store Cash Sale Receipt Book undated Series IX Accession 2018-003 1920-1990 4.9 linear ft.

This series contains the materials from accessions 2018-003, 2022-071, and 2022-075.

Materials are arranged in subseries to reflect the organization of Series I – VIII of the collection. Subseries include correspondence, miscellaneous records, budget records, meeting minutes, and Associated Student’s Store. Within each subseries materials are arranged chronologically.

Subseries 1: Correspondence, 1 folder, 1935-1990

Subseries 2: Miscellaneous, 4.0 linear ft., 1920-1980

Subseries 3: Budget, 0.6 linear ft., 1923-1976

Subseries 4: Meeting Minutes, 0.3 linear ft., 1973-1986

Subseries 5: Associated Student's Store, 0.1 linear ft., 1927-1963

The 2018-003 accession was removed from the University Publications collection (UPUBs) and the original order was not retained. Upon processing materials duplicated in other collections were removed. All materials were foldered, arranged to reflect the arrangement of the earlier accessions, and housed in archival boxes during processing.

 Subseries 1 Correspondence 1935-1990 1 folder 38/1 Correspondence 1935-1990 Subseries 2 Miscellaneous 1920-1980 4.0 linear ft.

This subseries contains materials from clubs and student organizations including budgets, meeting minutes, and other miscellaneous materials.

 38/2 Athletic Board 1920-1936 38/3 Publications Board 1928-1955 38/4 Preliminary Student Union Plans 1929 38/5 Outside Entertainment Committee 1934-1961 38/6 Athletic Board 1936-1950 38/7 Kaimin Budgets 1936-1968 39/1 Sentinel Budgets 1941-1963 39/2 Women's Recreation Association 1943-1963 39/3 Independent Students Association

The Independent Students Association is also known as Mavericks

 1944-1949 39/4 Venture and Mountaineer Budgets 195-1965 39/5 Personnel Administration Committee 1946-1948 39/6 Student Employment Committee 1946-1957 39/7 Traditions Board 1946-1968 39/8 M Book Committee 1946-1969 39/9 Community Concert Association 1947-1958 39/10 Outside Entertainment Budgets 1948-1954 40/1 Intramural Athletics 1948-1964 40/2 Student Health 1949 40/3 Social Committee/ Social Regulations 1949-1953 40/4 Traffic Committee 1950 40/5 Athletic Board 1950-1970 40/6 Honor System 1951-1954 40/7 Public Exercises and Visiting Lecturers Committee 1951-1965 40/8 Student Union Board 1952-1967 41/1 Leadership Camp and Associated Students of California, Los Angeles [ASUCLA] 1952-1970 41/2 Student Union Building 1953-1956 41/3 Planning Board 1953-1968 41/4 Film Making 1954 41/5 Judicial Council 1955-1961 41/6 Foreign Students 1955-1961 41/7 Activities Board 1955-1962 41/8 Library Committee 1956-1958 42/1 Student Faculty Council 1957 42/2 Homecoming Report Handbook 1958-1960 42/3 Homecoming Committee 1958-1962 42/4 Public Relations Board 1958-1962 42/5 Home Town News Committee 1959-1960 42/6 International Students Committee 1959-1961 42/7 Movie Committee 1959-1962 42/8 Committee Chairmen and Commissioners 1959-1969 42/9 Games Committee 1960-1961 42/10 Travel Coordination Committee 1960-1961 42/11 Arts and Crafts Committee Report 1961 42/12 Student Affairs Council 1961 42/13 Parents Day 1961-1964 42/14 Special Events Committee 1963-1965 43/1 Curriculum Committee 1963-1967 43/2 Elections Committee 1965-1970 43/3 Student Life Committee 1966 43/4 Missoula and Montana Affairs Committee 1966-1968 43/5 Field House Seating Committee/ Field House and Physical Plant Committee 1965-1968 43/6 Program Council 1966-1969 43/7 Fine Arts Committee/ Fine Arts Advisory Council 1967-1969 43/8 Student Services Commission 1967-1969 43/9 Obscenity Controversy 1968 43/10 Student Facilities Committee 1968-1972 43/11 Student Ambassador Program Report April 1969 44/1 Student Affairs Policy Survey June 1969 44/2 Montana Center for the Arts 1969 44/3 Draft Counseling Committee Proposals 1969 44/4 Student Recreation Commission 1969 44/5 Academic Affairs Commission 1969 44/6 ROTC on Campus 1969 44/7 Traditions Board 1969-1970 44/8 Campus Affairs Committee 1969-1970 44/9 Campus Recreation: Tennis Courts/ Golf Course 1969-1970 44/10 Student Facilities Committee 1969-1970 44/11 Campus Unrest: War 1969-1972 45/1 Publications Board 1969-1972 45/2 Program Council 1969-1972 45/3 Student Employment Procedures April 1970 45/4 Legal Handbook 1970 45/5 University of Montana Affairs Council 1970 45/6 Curriculum/ Group Requirements and Environmental Studies 1970 45/7 Draft Counseling 1970 45/8 Resource Agencies Directory Prepared by Dean of Students Office 1971 45/9 Academic Affairs 1971-1972 45/10 Housing Survey 1971-1972 46/1 Planning Board 1971-1972 46/2 Five Valley Park System and van Buren Bridge 1971-1972 46/3 Student Union Board 1971-1972 46/4 Missoula Reappointment 1972 46/5 Recycled Paper 1972 46/6 Parking Lot Correspondence/ Parking Lot Planning 1972 46/7 Craig Hall Parking Lot 1972 46/8 Field House Controversy 1972 46/9 Ad. Hoc. Committee on Termination of the Counselling and Testing Center 1972-1973 46/10 Missoula Housing Coalition Fall 1973 46/11 Fair Value Initiative; House Bill 121 1973 46/12 Finals Week and Dead Days 1973 47/1 ASUM Sound System 1973 47/2 Continuing Education Project 1973 47/3 Parking Fines 1973-1974 47/4 Men's and Women's Intercollegiate Athletics 1973-1978 47/5 ASUM Student Hearings on Post-Secondary Education January 24, 1974 47/6 Student Building Fees November 20, 1974 47/7 Student Activity Fees 1974 47/8 Legislative Committee 1974-1975 47/9 Men's Intercollegiate Athletics Funding September 1975 47/10 Faculty Evaluation 1975 47/11 Students for Justice 1977-1980 Subseries 3 Budget 1923-1976 0.6 linear ft.

This subseries contains materials from clubs, student organizations, and University departments with financial and final budget records for ASUM affiliated organizations.

 48/1 ASUM Financial Report 1923 48/2 Financial Reports of the Business Manager and of Student and Auxiliary Organizations 1924-1929 48/3 ASUM Financial Report 1927 48/4 Budget and Finance Committee 1937-1968 48/5 Financial Report - Student and Auxiliary Reports 1961 49/1 Finance Committee 1966-1967 49/2 Financial Report - Student and Auxiliary Reports 1967 49/3 Financial Report - Student and Auxiliary Reports 1968 49/4 Financial Report - Student and Auxiliary Reports 1969 49/5 Financial Report - Student and Auxiliary Reports 1970 49/6 ASUM Financial Report 1972 49/7 ASUM Financial Report 1973 49/8 Budget and Finance Committee 1974-1975 49/9 Budget and Finance Committee 1975-1976 Subseries 4 Meeting Minutes 1973-1986 0.3 linear ft.

This subseries contains ASUM Meeting Minutes for the Central Board and Central Board Resolutions.

 49/10 Central Board Minutes 1973-1975 49/11 Central Board Minutes 1974-1975 50/1 Central Board Minutes 1983-1984 50/2 Central Board Minutes 1984 50/3 Central Board Minutes 1985-1986 50/4 Central Board Minutes 1986 50/5 Central Board Resolutions 1973 50/6 Central Board Resolutions 1973-1974 50/7 Central Board Resolutions 1974-1977 Subseries 5 Associated Student's Store 1927-1963 0.1 linear ft.

This subseries contains materials related to the Associated Student's Store

 50/8 Associated Student's Store Audit Reports 1927-1936 50/9 Associated Student's Store 1930-1963