NTE2ua64.xml Guide to the WSU Controller's Office Budgetary and Fiscal Records (microfilm) 1918-1979 WSU Controller's Office Budgetary and Fiscal Records (microfilm) Finding aid prepared by Barbara Kovarik-Gahl Washington State University Libraries Manuscripts, Archives, and Special Collections © 2016 Finding aid encoded by Suzanne James-Bacon. 2016 Finding aid written in English. English. Finding aid based on DACS 2nd Edition ( Describing Archives: A Content Standard). Washington State University Libraries, Manuscripts, Archives and Special Collections Archives 64 Washington State University. Controller's Office. WSU Controller's Office Budgetary and Fiscal Records (microfilm) 1918-1979 5 Linear feet of shelf space 6 boxes Microfilm tapes containing Financial and budget records of Washington State University, dating from 1918-1979. They include budget statements, vouchers, financial records relating to student veterans, payroll records, receipts and cashiers receipts, and other fiscal records. Collection materials are in English

These tapes contained financial and budget records of Washington State University. Some films had been removed before their arrival at the Archives and are not listed here. Box 5 and 6 contain indexes for tapes 0-300 and 1500-1800 respectively. The films record financial transactions from 1918 to 1979. Records include, among other things, budget statements, vouchers, financial records relating to student veterans, payroll records, and receipts and cashiers receipts.

The collection is arranged initially for format, with four boxes containing 367 individually boxed reels of microfilm, followed by two boxes containing print indexes to some of the microfilm. The microfilm is maintained in a numerical order established prior to coming to the archives, and there are many holes in that sequence. Reels 1-6A are identified as Central Stores, reels 17-652 are identified as Accounting, and reels 680-1792 are identified as Controller’s (or Comptroller’s) Office.

While the contents of each reel are written on their box, there is no obvious overall pattern to the ordering of the reels. Apparently each reel may include an index to that reel’s contents at the end of the roll.

The two index volumes cover reels A1-300 and 1501-1800. Based on the page numbering, it is obvious that other index volumes existed, but MASC does not hold them.

The print indexes are open and available for research. However, the majority of the microfilm reels may contain materials covered by privacy, and so the microfilm reels are open only to authorized officials. Individuals wishing to use the microform should consult the archivist at MASC, who will in turn consult the Controller’s Office. If there are no privacy issues with a particular reel then permission may be given for conditional access

Copyright restrictions apply.

[Item Description] Controller's Office Budgetary and Fiscal Records, 1918-1979 (UA 64)

Manuscripts, Archives, and Special Collections, Washington State University Libraries, Pullman, WA.

On January 19, 1981 the Controller's Office transferred these microfilmed record copies to the Washington State University Libraries’ Manuscripts, Archives, and Special Collections (MASC), where they were retained as UA1981-01.

This collection was processed by Barbara Kovarik-Gahl in April 1981.

On April 13, 1981, one linear foot of non-microfilm (print) materials was separated out from these records and retained as UA1981-13. These papers contains correspondence, reports, financial records, and class census materials, among other things.

The MASC holds numerous other processed and unprocessed records from the Controller’s Office. Please see MASC’s list of University Archives collections and their list of University Archives accessions for further information on those.

This collection is indexed under the following headings in the online catalog. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.

Washington State University. Controller's Office -- Records and correspondence. Colleges and Universities Washington (State) Microfilm Reel Number 1 1A 1 1B 1 2 1 3A 1 3B 1 4 1 6 1 17 1 18 1 19 1 20 1 21 1 55 1 56 1 62 1 63 1 80 1 81 1 82 1 83 1 84 1 85 1 86 1 87 1 88 1 89 1 90 1 91 1 92 1 93 1 94 1 95 1 96 1 97 1 100 1 101 1 102 1 103 1 104 1 105 1 106 1 107 1 108 1 109 1 110 1 111 1 112 1 113 1 128 1 193 1 201 1 259 1 261 1 262 1 263 1 264 1 265 1 266 1 267 1 268 1 270 1 271 1 272 1 273 1 274 1 276 1 277 1 278A 1 279 1 281 1 282 1 289 1 290 1 292 1 298 1 305 1 306 1 420 1 421 1 422 1 527 1 529 1 531 1 573 1 613 1 614 1 616 1 620 1 644 1 646 1 648 1 649 1 652 1 678 2 680 2 681 2 682 2 683 2 684 2 685 2 686 2 687 2 688 2 689 2 690 2 691 2 693 2 700 2 737 2 745 2 749 2 791 2 801 2 804 2 840 2 851 2 852 2 854 2 855 2 857 2 859 2 860 2 888 2 889 2 891 2 967 2 968 2 971 2 984 2 985 2 986 2 988 2 989 2 991 2 992 2 993 2 995 2 996 2 998 2 999 2 1000 2 1002 2 1004 2 1005 2 1006 2 1007 2 1008 2 1009 2 1010 2 1011 2 1015 2 1044 2 1049 2 1051 2 1052 2 1055 2 1056 2 1065 2 1066 2 1067 2 1068 2 1069 2 1072 2 1073 2 1074 2 1075 2 1077 2 1131 2 1133 2 1135 2 1136 2 1145 2 1147 2 1149 2 1193 2 1194 2 1195 2 1196 2 1197 2 1198 2 1199 2 1200 2 1204 2 1205 2 1212 3 1214 3 1216 3 1235 3 1236 3 1238 3 1240 3 1242 3 1244 3 1245 3 1250 3 1253 3 1265 3 1277 3 1278 3 1279 3 1280 3 1281 3 1284 3 1288 3 1289 3 1290 3 1291 3 1292 3 1293 3 1296 3 1311 3 1321 3 1324 3 1325 3 1326 3 1327 3 1328 3 1335 3 1342 3 1359 3 1369 3 1371 3 1372 3 1373 3 1374 3 1375 3 1376 3 1377 3 1378 3 1380 3 1381 3 1382 3 1383 3 1384 3 1385 3 1386 3 1393 3 1400 3 1402 3 1419 3 1423 3 1424 3 1425 3 1431 3 1434 3 1443 3 1446 3 1456 3 1457 3 1458 3 1460 3 1461 3 1462 3 1463 3 1464 3 1465 3 1466 3 1471 3 1472 3 1473 3 1474 3 1475 3 1476 3 1479 3 1484 3 1491 3 1502 3 1506 3 1513 3 1516 3 1522 3 1523 3 1527 3 1529 3 1530 3 1531 3 1532 3 1533 3 1534 3 1537 3 1542 4 1543 4 1544 4 1545 4 1546 4 1547 4 1548 4 1549 4 1550 4 1551 4 1552 4 1553 4 1558 4 1559 4 1560 4 1562 4 1569 4 1594 4 1595 4 1603 4 1604 4 1605 4 1609 4 1615 4 1621 4 1626 4 1627 4 1628 4 1629 4 1630 4 1631 4 1632 4 1633 4 1634 4 1636 4 1640 4 1641 4 1642 4 1643 4 1644 4 1645 4 1646 4 1654 4 1657 4 1674 4 1685 4 1687 4 1688 4 1689 4 1690 4 1691 4 1696 4 1697 4 1706 4 1711 4 1712 4 1713 4 1714 4 1715 4 1716 4 1717 4 1718 4 1719 4 1720 4 1721 4 1724 4 1726 4 1731 4 1732 4 1733 4 1734 4 1735 4 1736 4 1737 4 1738 4 1739 4 1743 4 1747 4 1759 4 1772 4 1773 4 1774 4 1783 4 1787 4 1788 4 1789 4 1792 Indexes 5 Index to Accounting reels A1 to 300. Approximately 450 pages. 6 Index to Controllers Office reels, 1501-1800. Approximately 450 pages.