The Library records are arranged into three series: I. Administrative materials; II. Exhibits and events; and III. Friends of the Library. The Administrative materials series is further arranged into eight sub-series: 1. Collections; 2. Archives; 3. Systems and services; 4. Reports and general administrative materials; 5. Policies; 6. Meeting minutes; 7. Correspondence; and 8. Library building. The Exhibits and events series has two sub-series: 1. Exhibits and events; and 2. Student Research Award.
The majority of the records are open to researchers, with the exception of items restricted per
Library acts as "fair use" reproduction agent.
For further information, see the section on copyright in the Regulations and Procedures of the Willamette University Archives and Special Collections.
Copyright Information: Before material from collections at Willamette University Archives and Special Collections may be quoted in print, or otherwise reproduced, in whole or in part, in any publication, permission must be obtained from (1) the owner of the physical property, and (2) the holder of the copyright. It is the particular responsibility of the researcher to obtain both sets of permission. Persons wishing to quote from materials in any collections held by University Archives and Special Collections should consult the University Archivist. Reproduction of any item must contain a complete citation to the original.
[Identification of item], Willamette University Library records, Archives and Special Collections, Mark O. Hatfield Library, Willamette University.
Regular additions to these records are expected.
Photographs of library activities have been incorporated into the Campus Photographs collection (
"Willy B. Kand," two zines published for Hatfield Library circulation student workers, can be found in the Student Publications collection (
Records of the construction and renovation of Library buildings can be found in the Facilities records.
This collection has been processed and described at a folder level. The materials have been reboxed and refoldered for preservation, maintaining original folder titles and internal folder arrangements where possible.
The Hatfield Library is named after Mark O. Hatfield, a Willamette graduate and Oregon governor and senator. The Hatfield Library serves the College of Arts & Sciences, Claremont School of Theology, and the Atkinson Graduate School of Management. Originally part of what is now Smullin Hall, the library moved to its current location in 1986.
The Hatfield Library offers the Willamette community a collection of over 425,000 volumes. The library provides access to more than 100 databases and over 25,000 print and electronic journal subscriptions. As a participant in the Federal Depository Library Program, the library has received selected government publications since 1969. The Hatfield Library also houses the University Archives and Special Collections.
The library is a founding member of the Orbis Cascade Alliance, a consortium of academic libraries in Oregon and Washington that provides a variety of services including expedited borrowing of materials for students, faculty and staff of member libraries.
The J. W. Long Law Library was named after J.W. Long, a supporter of education and Willamette. His sons, Richard S. and William D. Long, both Willamette CAS graduates, felt the gift was a fitting tribute to the father who had a keen interest in technology and loved reading about the law.
Law students have round-the-clock access to the library and may reserve study carrels and study rooms. The law library is also open to the public on a more limited basis. Law Librarians provide research instruction in the library and in classes, guiding students and patrons through the more than 300,000 volumes and extensive online resources that include state and federal primary law sources as well as leading books, journals and other sources.
The Administrative materials series is the core of the collection, containing information about the general activities of the library, as well as any special projects. The Collections sub-series contains information about collections and acquisitions, including gift records. The Archives sub-series contains information about the founding, funding, and management of the University Archives, including its beginnings with the Mark Hatfield papers. It also includes information about the university records management program, which is overseen by the Archives. The Systems and services sub-series contains information about public-facing services of the library and the technologies that support them. The Reports and general administrative materials contain written documentation of library projects and programs, especially annual reports. The Policies sub-series includes library policy and procedure documents, as well as position descriptions. These show significant development over time, as the needs of library users changed. The Meeting minutes sub-series includes minutes from staff meetings and library committees. The Correspondence sub-series contains correspondence pertaining to the running of the library, particularly with upper University administration. The Library building sub-series contains information about the physical space in the library, including discussions about needs for the new Hatfield Library building, completed in 1986, and subsequent renovations.
The Exhibits and events series contains information about library exhibits and special events hosted by the library. It also contains the winning essays from the Student Research Award, given by the library each year.
The Friends of the Library series contains correspondence, minutes, reports, and publicity materials from the Friends of the Library group. The Friends of the Library were separately governed, but supported the work of the library.
Concerns the Vault/Security collection, Willamette collection, Hatfield collection, Northwest collection, and Methodist collection.
A program of the Fred Meyer Charitable Trust. Discussions about regional collection coordination agreements.
American Memory was a CD database developed by the Library of Congress. Willamette University was a testing site for the development of the database.
American Memory was a CD database developed by the Library of Congress. Willamette University was a testing site for the development of the database.
Restricted until 2026. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2030. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2033. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2032. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2032. Per University Policy, administrative records are closed for 25 years from date of creation.
According to a note on the original folder, this collection was not accepted by the library.
Restricted until 2028. Per University Policy, administrative records are closed for 25 years from date of creation.
Grants for acquisitions in Asian Studies and Latin American Studies.
Funding for acquisitions in Music.
Funding for acquisitions in French.
Funding for acquisitions about the CIA and Intelligence.
Restricted until 2031. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2037. Per University Policy, administrative records are closed for 25 years from date of creation.
Per agreement with the donor of the Mark O. Hatfield papers, these materials are restricted until July 12, 2022.
Per agreement with the donor of the Mark O. Hatfield papers, these materials are restricted until July 12, 2022.
Restricted until 2026. Per University Policy, administrative records are closed for 25 years from date of creation.
Includes correspondence with and about the Oregon Community Foundation and the M.J. Murdock Charitable Trust.
Restricted until 2040. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2036. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2035. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2037. Per University Policy, administrative records are closed for 25 years from date of creation.
Includes research on the origins of the Gay and Lesbian Association (GALA) and the Black Student Union, and campus discussions about divestment from South Africa during Apartheid. A recording of Emma Pringle's presentation is available digitally on request.
Includes an announcement of the digital availability of the
W.K. Kellogg Foundation, American Chemical Society, Institute for Scientific Information, Arthur Vining Davis foundations, Hewlett-Packard Company
Proposals to fund the university sesquicentennial and to seed the archives endowment.
Notebook in which librarians staffing the Reference Desk would write notes for each other. These include common questions and answers, unresolved questions, notifications about class projects, and other issues.
Newsletter for student employees at the circulation desk.
Restricted until 2023. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2025. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2025. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2027. Per University Policy, administrative records are closed for 25 years from date of creation.
Designed by student employees
Restricted until 2028. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2031. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2032. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2033. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2032. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2032. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2033. Per University Policy, administrative records are closed for 25 years from date of creation.
Project Bamboo addressed uses of information technology and New Media in liberal arts education.
Restricted until 2035. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2035. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2025. Per University Policy, administrative records are closed for 25 years from date of creation.
The library adopted two cats, Snooter and PeeWee, who lived in the library until the move to the new Hatfield Library building, at which point they each went home with a staff member.
Newspaper clipping of an article about the library cats, Pee Wee and Snooter.
Restricted until 2023. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2024. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2023. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2023. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2023. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2027. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2026. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2031. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2031. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2032. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2031. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2034. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2035. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2032. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2032. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2032. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2034. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2034. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2034. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2035. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2035. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2036. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2037. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2037. Per University Policy, administrative records are closed for 25 years from date of creation.
Photocopying Journals, Recall Policy, Extended Check Out Procedures, Special Borrowers Policy, Smoking Policy, Circulation of Music Scores and Videos, Evacuating the Library in Case of Emergency, Use of Special Collections Materials (Vault, Willamette, Hatfield, Archives), Class procedures, Shelflist and barcode project, Rush books, Rare Book Code, Shelving Music, Missing book search and replacement procedure, Processing books, Book Security Alarm Procedure, Disposition of withdrawn books, Staff Development Policy, Periodical cataloging and subject headings, Procedure for handling pamphlets, Binding classified serials, Liability of University for Removing Individuals from Libraries, Library staff overdues and lost books, Instructions for Library staff weeding, Bibliographical checking of the card catalog, Willamette theses, Library Acquisitions/Library Use, Music Librarian responsibilities, Security and reference designations, Gifts policy, Inventory, Special Collections, Use of holdings cards in the acquisitions order file and in the public catalog and shelflist, Uncatalogued books
Library Circulation Manager, Assistant Circulation Manager, Evening Circulation Supervisor, Circulation Supervisor, Interlibrary Loan Assistant
Periodicals/Documents Head, Reference Assistant II, Reference Service Assistant
Music Librarian, Systems Librarian, Electronic Resources and Instruction Librarian, Library Systems Coordinator
Catalog Librarian, Cataloging Assistant, Technical Services Assistant, Acquisitions Manager, Interlibrary Loan Assistant, Assistant to the Head of Cataloging, Technical Services Specialist
Restricted until 2027. Per University Policy, administrative records are closed for 25 years from date of creation.
Archives Assistant
Librarian, Humanities/Fine Arts Librarian, Science Librarian, Computer Services Librarian (Law), Associate Law Librarian
Restricted until 2027. Per University Policy, administrative records are closed for 25 years from date of creation.
A survey of library staff salaries at Willamette and peer institutions, and advocacy for increasing library staff salaries at Willamette.
Restricted until 2025. Per University Policy, administrative records are closed for 25 years from date of creation.
Administrative Assistant to the Law Librarian, Circulation Manager, Serials Specialist, Collection Maintenance Specialist, Cataloging Specialist
Restricted until 2025. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2027. Per University Policy, administrative records are closed for 25 years from date of creation.
Confidentiality Policy, Records Protocol, Computers Privacy, Reference and Directional Transactions, Reference Desk Staffing Policy, Policy on Posting Notices in or on the Library, Proctoring Exams, Selected ILL Policies, Guidelines for the Use of the Extra Office, Food and Drink Policy, Guidelines for the Temporary Use of Library Study Rooms by Faculty, Children in the Library, Guidelines for the Use of Library Study Rooms, Guidelines for Visits by High School Groups, Guidelines for the Use of the Library Classroom, Flexible Work Schedule Policy.
Restricted until 2030. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2033. Per University Policy, administrative records are closed for 25 years from date of creation.
Contains a CD of photographs, dated 2008 July 2, labelled: "'Before' shots of library, inside and out, to be used as documentation in case of a disaster. Contains all pics currently used in the library's online virtual tour, and then some."
Restricted until 2031. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2033. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2035. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2036. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2024. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2029. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2030. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2026. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2030 August. Per University Policy, administrative records are closed for 25 years from date of creation.
Includes comments about the Library Building Program Statement and subsequent reports: library staff wish lists; comments on handling special collections such as Art, Music, and Curriculum collections; floor plan of old library; proposal for a circular library building; correspondence about accessibility in Collins and the new library.
Also includes bids and plans for furniture, carpeting, and other interior elements.
Includes annotated draft floorplans, seating and shelving calculations
Includes invitation to moving party, information on groundbreaking ceremony, project updates, and other memos.
Bookmarks commemorating the Hatfield Library dedication
Includes planning for a 3rd floor of the Library.
Restricted until 2024. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2029 August. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2032. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2035. Per University Policy, administrative records are closed for 25 years from date of creation.
Restricted until 2037. Per University Policy, administrative records are closed for 25 years from date of creation.
Compilation of Library staff's favorite bread recipes, given as a Christmas gift to Sam Hall.
Contains photographs of the exhibition.
Contains photographs of library staff events, and of library exhibitions and displays.
Contains photographs of the exhibition.
"Age dependent lateralized prey delivery and chick rearing of Caspian Terns" by Jacquelyn K. Grace; "Wave-Particle Duality of Bucky Balls" by Travis Harris
Restricted until 2081. Student records, such as the recommendations in these records, are closed for a minimum of 75 years in accordance with the Federal Family Education Rights and Privacy Acts (FERPA). The text of the research papers themselves will be made available to current Willamette faculty and staff by request, but are otherwise restricted for 75 years under the same policy.
"The effects of 17-beta estradiol on regeneration rates and neoblast proliferation in the planarian Dugesia dorotocephala" by Lauren Kajiura; "'She was always a Weakly Woman': An analysis of gender and insanity in 19th century America" by Amanda Strauss
Restricted until 2082. Student records, such as the recommendations in these records, are closed for a minimum of 75 years in accordance with the Federal Family Education Rights and Privacy Acts (FERPA). The text of the research papers themselves will be made available to current Willamette faculty and staff by request, but are otherwise restricted for 75 years under the same policy.
"Hegemony, intellectuals, and the party in Gramsci's early activism and writing" by Robin Wright; "'Unskilled' midwives: A critical analysis of Mayan midwifery and safe motherhood" by Shannon Satterwhite
Restricted until 2084. Student records, such as the recommendations in these records, are closed for a minimum of 75 years in accordance with the Federal Family Education Rights and Privacy Acts (FERPA). The text of the research papers themselves will be made available to current Willamette faculty and staff by request, but are otherwise restricted for 75 years under the same policy.
"The Painful Christ" by Erin Perry
Restricted until 2085. Student records, such as the recommendations in these records, are closed for a minimum of 75 years in accordance with the Federal Family Education Rights and Privacy Acts (FERPA). The text of the research papers themselves will be made available to current Willamette faculty and staff by request, but are otherwise restricted for 75 years under the same policy.
"Constructivism: A Doomed Enterprise" by Alison Ezard
Restricted until 2087. Student records, such as the recommendations in these records, are closed for a minimum of 75 years in accordance with the Federal Family Education Rights and Privacy Acts (FERPA). The text of the research papers themselves will be made available to current Willamette faculty and staff by request, but are otherwise restricted for 75 years under the same policy.
"'Piece of Me': A framing analysis of the deconstruction and reconstruction of Britney Spears" by Miles Sari
Restricted until 2088. Student records, such as the recommendations in these records, are closed for a minimum of 75 years in accordance with the Federal Family Education Rights and Privacy Acts (FERPA). The text of the research papers themselves will be made available to current Willamette faculty and staff by request, but are otherwise restricted for 75 years under the same policy.