NTDMG029.xml Idaho Library Association Records 1915-1988 Idaho Library Association Records Finding aid prepared by Judith Nielsen Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities. University of Idaho Library, Special Collections and Archives ©1989. Encoded by ArchProteus2003 Finding aid is in English. University of Idaho Library, Special Collections and Archives MG029 Idaho Library Association Idaho Library Association Records 1915-1988 10 cubic feet Correspondence of officers, minutes of executive committee meetings, financial records, correspondence and other records of the various divisions and committees, and correspondence and other papers concerning the journal Idaho Librarian (1960-1986). English

The Idaho State Library Association was organized on December 29, 1915, at a meeting called by Margaret Roberts, librarian of the Free Traveling Library Commission of Idaho. The meeting was held in the Boise High School and was timed to coincide with the State Teachers Association meeting. About a dozen librarians attended the meeting and elected Gretchen L. Smith of Idaho Technical Institute in Pocatello as their first president. The first constitution stated the object of the association was "to promote the library interests of the state of Idaho."

Traveling in Idaho was difficult, distances were great and roads were not the best, and it was a rare conference when all officers of the organization could attend. In fact, in 1924 and 1928 no officers attended the annual conference. About 1926 it was decided to hold the conference every other year, alternating with district conferences. This practice continued through 1959 when annual conferences were again held.

The years from its founding to World War II were ones of patience and persistence on the part of Idaho's librarians. In spite of low funding, a disinterested population, and travel difficulties the association managed to survive. Although it was unable to operate during the war the situation improved with the war's end. When the association was reactivated it began publishing a journal, Idaho Librarian, whose first issue appeared in April 1945, and the association was also invited to become a chapter of the American Library Association.

The Idaho State Library Association was reorganized in November 1950, and the constitution revised in May 1951. The changed included separating the jobs of secretary and treasurer, they had been combined since 1919, designating the vice president as president elect, adding the PNLA representative and the ALA counselor to the executive board and forming the Membership, Legislative, Library Development, and Publication committees. Dues were set in graduated levels ranging from $1.00 to $3.00.

In 1953 the association was successful in obtaining passage of a bill replacing the three member State Library Commission, all elected officials with other full-time jobs, with a State Library Board consisting of the State Superintendent of Public Instruction and three members appointed by the Governor.

In 1955 a constitutional revision added the editor of the Idaho Librarian to the Executive Board as a nonvoting member and added two more standing committees, Public Relations and School Libraries which later, in 1958, became a division rather than a committee.

In 1962 the association changed its name to the Idaho Library Association and on September 23, 1969 became an incorporated organization.

From its original membership of 13 individuals and one institution (Boise Carnegie Library), the ILA, according to 1988 figures, has grown to 450 individual and 27 institutional members.

ILA Past Presidents 1915-1918 Gretchen L. Smith - Idaho Technical Institute, Pocatello 1918-1919 M. Belle Sweet - University of Idaho 1919-1922 Ruth Cowgill - Boise Public 1922-1923 Jessie Fraser - Twin Falls Public 1923-1924 Jessie S. Millener - Pocatello Public 1924-1926 Helene C. Norton - Coeur d'Alene Public 1926-1928 Edith Hibbard - Lewiston Normal School 1928-1930 Marion C. Orr - Idaho Falls Public 1930-1933 Jessie Fraser - Twin Falls Public 1933-1935 Lalla Bedford - State Library 1935-1937 Olive T. Bess - College of Idaho 1937-1938 Lucile Hood - Pocatello Public 1938-1939 Edna Gillespie - Blackfoot Public 1939-1942 Annette Crogster - Pocatello Public 1942-1945 Eunice von Ende - Boise Public 1945-1948 Eldon C. Hart - Ricks College 1948-1950 Paul C. Scott - Pocatello Public 1950-1953 Eli Oboler - Idaho State College 1953-1955 Marion Bingham - Boise Public 1955-1956 Martha M. Guenther - Idaho State College 1956-1957 Ruth McBirney - Boise Junior College 1957-1958 Fern Prior - Boise School District 1958-1959 Arthur DeVolder - Twin Falls Public 1959-1960 Lee F. Zimmerman - University of Idaho 1960-1961 Blanche Kurtz - Mountain Home High School 1961-1962 Dorothy Hickey - Idaho Falls Public 1962-1963 Alice McClain - Idaho State College 1963-1964 Dorothy Kiesz - Coeur d'Alene High School 1964-1965 Alice Dunlap - Caldwell Public 1965-1966 Charles Webbert - University of Idaho 1966-1967 Francis Lamb - Wendell High School 1967-1968 Edward G. Linkhart - Nez Perce County 1968-1969 Richard Beck - University of Idaho 1969-1970 Mary Faith Bollinger - Jefferson Junior High 1970-1971 Gaylin S. Fuller - Ricks College 1971-1972 Rex A. White - Idaho State University 1972-1973 Mabelle E. Wallan - Boise Public 1973-1974 Peter W. Ahlstrom - Idaho Falls Public 1974-1975 Marguerite Laughlin - State Library Board 1975-1976 Dianna D. Hull - Moscow/Latah County Public 1976-1977 Ruth Seydel - State Dept. of Education, Boise 1977-1978 Milo Nelson - University of Idaho 1978-1979 Jeanne Goodrich - Idaho Falls Public (William J. Wilson, CDA Public Library, resigned July 26, 1978, replaced by vice president.) 1979-1980 Gerry Jacobs - Madison County, Rexburg 1980-1981 Helen Rambo - Northwest Nazarene College 1981-1982 Sam Sayre - Idaho State University 1982-1983 John Hartung - Kootenai County, Coeur d'Alene 1983-1984 Anna Green - Portneuf District, Chubbuck 1984-1985 Vera Kenyon - Wilder School District 1985-1986 Janet Strong - Boise State University 1986-1987 Adrien Taylor - Boise State University 1987-1988 Jerry L. Glenn - Ricks College 1988-1989 Margaret McNamara - American Falls Conference Locations 1946 Twin Falls 1948 Boise 1950 Boise 1951 Boise 1952 Caldwell 1953 District Meetings 1954 Pocatello 1955 District Meetings 1956 McCall 1957 District Meetings 1958 Sun Valley 1959 District Meetings 1960 McCall 1961 Sun Valley 1962 McCall 1963 Sun Valley 1964 McCall 1965 Sun Valley 1966 Lewiston 1967 Jackson, Wyoming 1968 Twin Falls 1969 McCall 1970 Burley 1971 Boise 1972 McCall 1973 Boise 1974 Boise 1975 Coeur d'Alene 1976 Burley 1977 Boise 1978 Sun Valley 1979 Pocatello 1980 Moscow 1981 Boise 1982 Sun Valley 1983 Coeur d'Alene 1984 Sun Valley 1985 Boise 1986 Coeur d'Alene 1987 Sun Valley 1988 Boise 1989 Coeur d'Alene

The records of the Idaho Library Association span the years 1915 to 1988, with the bulk of the material covering the years 1948 to 1986.

The records include correspondence of the officers, minutes of executive board meetings, constitutions, bylaws, procedure manuals, cash books, budgets, financial reports and annual reports of various divisions and committees, as well as committee correspondence. There are also programs for annual conferences, correspondence relating to the planning of the conferences, and tape recordings of some conference proceedings. Finally the records contain correspondence and other material relating to the publication Idaho Librarian and some issues of the journal, both microfilm and paper copies. Although the archival holdings are not complete the Special Collections Library has a complete set of the journal.

Missing from the collection are the financial records from 1975/76 to 1977/78.

Mary Hemingway, widow of Ernest Hemingway, was asked to address the 1968 convention but due to previous commitments she declined. Her letter to President Edward Linkhart concludes, "Anyhow, I don't know anything about libraries." This letter is found with the 1968 speaker correspondence.

Since material in this record group was received at so many different times and was in no particular order it was decided to organize the whole group by function, first separating the material that could be identified as being the papers of a particular officer, then the records relating to divisions and committees, and finally records relating to the Idaho Librarian. Some early records were bound and these, unless relating to a committee, were placed with the secretary's records.

The President's correspondence is arranged chronologically by person holding the office.

The Secretary's Records, 1915-1986, contain the minute books, bound records of the association from 1948 to 1963, the organizational records (bylaws, constitutions, etc.), manuals, correspondence of the executive board, and membership lists. Each type of material is arranged chronologically.

Records of the Treasurer, 1916-1988, include cash books, budgets, financial reports, material relating to two Association for the Humanities in Idaho grants, tax information and correspondence. Although check registers were, as a rule, not retained those for 1980 to 1984 were kept since there are no other records for that period.

Another group of records relates to the various Divisions, Committees and Liaison Areas, 1957-1988. Included are annual reports of the committees as presented at the annual meeting, and records of the individual groups. For ease of filing and retrieval the committees are in alphabetical order, with papers in each folder arranged chronologically. Although the School Library Division became the Educational Media Section in 1985 this change is not reflected in the filing. Likewise when the College, University and Special Library Division became the Academic and Special Libraries Division no change was made in the filing.

The records of the Library Development Committee include the ACONDA (A Codification of New Directions for the Association) report, the Baillie Report on Regional Planning, and a revision of the interlibrary loan procedures.

It was not until 1963 that the Public Relations Committee was put in charge of National Library Week, but to maintain continuity all NLW material was placed with the records of this committee

Material relating to the Annual Conferences, 1924-1988, includes programs, correspondence related to planning, including correspondence with speakers, some tape recordings of speeches and videocassettes of Richard Etulain's speech "Roles of Women in Western Literature" from the 1984 conference.

Records relating to the Idaho Librarian, 1960-1988, include correspondence, financial records, mailing records and plans for issues, including some paste-ups and advertising copy.

The published issues of Idaho Librarian in the archives are not complete. Since, for the sake of continuity of location, all future issues of the journal will continue to be added to this manuscript group, this series is the only one which remains open.

The records of the Idaho Library Association were deposited in the University of Idaho Library, the designated repository of all ILA records, at various times through 1988.

The cash books give a detailed financial account of the association, therefore it was decided to discard all canceled checks, bank statements, and check registers, with the exception of the check registers for the years 1980 to 1984 where these are the only available records. Also discarded were invoices, receipts, duplicate deposit slips, ALA mimeographed material, duplicate copies of manuals, programs, and other print or near print material. Many recent accessions consisted of one or two folders which were placed in half-Hollinger boxes and counted as 0.5 cubic feet for statistical purposes. Through the combined processes of discarding, refoldering and reboxing the material was reduced by 10 cubic feet.

This collection is indexed under the following headings in the online catalog. Researchers desiring materials about related topics, persons, or places should search the catalog using these headings.

Idaho Government and Politics Idaho Library Association--Records Idaho librarian Library science--Societies, etc.--Idaho--History--Sources Series I. President's Correspondence 1919-1986 1/1 Belle Sweet 1919-1920 2 items 1/2 Eli Obler 1950-1953 55 items 1/3-4 Blanche Kurtz 1960-1961 82 items 1/5-6 Dorothy Kiesz 1963-1964 194 items 1/7-8 Alice Dunlap 1964-1965 135 items 1/9 Charles Webbert 1965-1966 58 items 1/10 Frances Lamb 1966-1967 57 items 1/11 Edward Linkhart 1967-1968 22 items 1/12 Richard Beck 1968-1969 89 items 1/13 Mary Faith Bollinger 1969-1970 48 items 1/14 Gaylin Fuller 1970-1971 38 items 1/15 Other Library Associations 1970-1972 51 items 1/16 Rex White 1971-1972 161 items 1/17 Mabelle Wallan 1972-1973 85 items 1/18 Peter Ahlstrom 1972-1974 129 items 1/19 Marguerite Laughlin 1974-1975 16 items 1/20 Dianna Hull 1975-1976 74 items 1/21 Milo Nelson, William Wilson, Jeanne Goodrich 1977-1979 64 items 1/22 John Fogarty Case 1978-1979 19 items 1/23 Gerry Jacobs 1970-1980 66 items 1/24 Helen Rambo 1980-1981 64 items 1/25 Sam Sayre 1981-1982 60 items 1/26 John Hartung 1982-1983 70 items 1/27 Anna Green 1983-1984 49 items 1/28 Jerry Glenn 1984 7 items 1/29 Janet Strong 1985-1986 53 items Series II. Secretary's Records 1915-1986 A. Bound Volumes 1915-1963 1/30 Minute Book 1915-1946 1 item 1/31 Minutes of Meetings 1948-1956 1 item 2/32 Correspondence 1926-1948 1 item 2/33 Correspondence and Miscellany 1948-1956 1 item 2/34 Correspondence and Records 1956-1957 1 item 2/35 Correspondence and Records 1957-1958 1 item 2/36 Correspondence and Records 1958-1959 1 item 2/37 Correspondence and Records 1959-1960 1 item 2/38 Correspondence and Records 1960-1961 1 item 2/39 Correspondence and Records 1961-1962 1 item 3/40-41 Correspondence and Records 1962-1963 2 items B. Unbound Records 1937-1986 3/42 Articles of Incorporation 1968-1970 17 items 3/43 Constitutions and Bylaws 1937-1964 12 items 3/44 Organization of the Idaho Library Association undated 1 item 3/45-58 Executive Board Correspondence 1961-1986 229 items 3/59 Executive Board. List of Officers 1951/1952-1964/1965 1 item 3/60-61 Executive Board. Minutes of Meetings 1960-1985 105 items 3/62-63 Membership Lists 1947-1977 34 items 3/64-71 Procedure Manual/Handbook 1961-1984 10 items 3/72 Secretary's Correspondence 1966-1983 20 items 3/73 Idaho State Library Legislative Publications 1962-1972 4 items 3/74 ALA and PNLA Membership Cards 1966-1982 5 items 3/75 Proclamations 1957-1986 6 items 3/76 Negative for special membership certificate undated 1 item os/77 Scrapbook 1951-1958 Series III. Treasurer's Records 1916-1988 3/78 Cash Book 1916-5/28/1957 1 item 3/79 Cash Book 6/28/1957 - 3/24/1966 1 item 4/80 Cash Book 4/5/1966 - 5/18/1970 1 item os/81 Cash Book 6/l/1970 - 5/31/1972 1 item os/82 Cash Book 6/2/1972 - 6/24/1975 1 item os/83 Cash Book 8/24/1978 - 12/23/1982 1 item 4/84 Check Registers June 1980-December 1984 2 items 4/85 Savings Records 1980-1985 2 items 4/86 Audits 1959-1980 7 items 4/87 Budgets and Proposed Budgets 1962/1963-1983 26 items 4/88 Financial Reports 1948-1988 100 items 4/89 Membership Reports & Forms 1951-1988 30 items 4/90 Association for the Humanities in Idaho. Grant 337L, Intellectual Freedom and Censorship in Idaho's Libraries 1982 6 items 4/91 Association for the Humanities in Idaho, Grant 468 LLP, Western Literature 1984. 28 items 4/92 Robert S. Bohrer Grant 1972 3 items 4/93-100 Treasurer's Correspondence 1958-1985 562 items 4/101 Idaho State Library 30 4/102 Procedures and Notes undated 4 items 4/103 Scholarships 1966-1973 25 items 4/104 Tax Exemption Application 1968-1970 17 items 4/105 Taxes, Insurance, Agreements, etc. 1969-1984 33 items Series IV. Divisions, Committees, Liaison Areas 1957-1988 4/106-110 Annual Reports, Original 1965-1986 64 items 4/111-112 Annual Reports; Printed 1962/1963-1983/1984 18 items 4/113-117 General Correspondence about Committees 1963-1979 159 items 4/118-11; College, University, and Special Libraries Division 1965-1988 67 items 4/120-123 Public Libraries Division 1964-1980 204 items 5/124 School Library Division Minutes 1958-1971 16 items 5/125 School Library Division Workshops 1966-1968 8 items 5/126-129 School Library Division Correspondence 1957-1985 191 items 5/130-132 Trustees and Friends Division 1960-1986 126 items 5/133 Awards Committee 1969-1984 19 items 5/134 Audio-Visual Committee 1976 1 item 5/135 Bibliography Committee 1976-1984 5 items 5/136 Certification and Standards Committee 1964 2 items 5/137 Committee on Committees 1976 1 item 5/138-139 Constitution and Manual Committee 1961-1972 22 items 5/140 Convention Site Committee 1964 3 items 5/141 Federal Relations Coordinator 1964-1972 61 items 5/142 Index Committee (Idaho Librarian) 1963-1964 7 items 5/143-145 Intellectual Freedom Committee 1963-1983 120 items 5/146 Intellectual Freedom Committee. John Fogarty 1978 23 items 5/147-150 Legislative Committee 1962-1987 18 items 5/151-155 Library Development Committee 1965-1972 344 items 5/156 Library Development Committee. ACONDA 1971 5 items 5/157-158 Library Development Committee. Regional Planning 1969-1979 64 items 5/159 Library Development Committee. Interlibrary Loan Revision 1980-1982 45 items 6/160-162 Library Education Committee 1960-1977 231 items 6/163 Library History Committee 1964 1 item 6/164 Membership Committee 1962-1965 14 items 6/165-168 Nominating Committee 1963-1984 164 items 6/169-176 Public Relations/National Library Week 1957-1986 327 items 6/177-178 Publications Committee 1969-1986 65 items 6/180 Recruitment Committee 1963-1965 69 items 6/181-183 Scholarship Committee 1963-1967 120 items 6/184-185 Scholarship and Recruitment Committee 1967-1979 121 items 6/186 Social Responsibility Committee 1971-1972 3 items 6/187 Title III Advisory Council (Library Cooperation) 1969-1970 42 items 6/188-190 ALA Councilor 1964-1986 88 items 6/191 PNLA Representative 1964-1985 29 items 6/192 Department of Education Representative 1973 2 items Series V. Conferences 1924-1988 A. Annual Conferences 1924-1988 6/193-194 Printed Programs for Conferences 1924-1986 27 items 6/195 1960, McCall. Proceedings (Bound) 1960 1 item 6/196 1961, Sun Valley 1960-1961 3 items 6/197 1962, McCall 1961-1962 113 items 7/198 1963, Sun Valley 1962-1963 84 items 7/199-200 1964, McCall 1963-1964 152 items 7/201-202 19659 Sun Valley 1964-1965 141 items 7/203 1966, Lewiston 1964-1966 86 items 7/204 1967, Tri-State Convention, Jackson, Wyoming 1965-1968 24 items 7/205 1968, Twin Falls 1966-1968 69 items 7/206-207 1969, McCall 1968-1969 92 items 7/208 1970, Burley 1969-1970 140 items 7/209 1971, Boise 1970-1971 23 items 7/210 1972, McCall 1971-1972 48 items 7/211 1973, Boise 1972-1973 21 items 7/212-213 1974, Boise 1974 98 items 7/214 1975, Coeur d'Alene 1974-1975 4 items 7/215 1976, Burley 1975-1976 14 items 7/216 1977, Boise 1975-1977 8 items 7/217 1978, Sun Valley 1978 26 items 7/218-219 1978, Pocatello 1977-1979 93 items 7/220 1980, Moscow 1979-1980 54 items 7/221 1981, Boise 1980-1981 85 items 7/222 1982, Sun Valley 1981-1982 108 items 7/223 1983, Coeur d'Alene 1982-1983 77 items 7/224 1984, Sun Valley 1984 39 items 7/225 1985, Boise 1985 77 items 7/226 1986, Coeur d'Alene 1985-1986 81 items 8/227 1987, Sun Valley 1986-1987 54 items 8/228 1988, Boise 1987-1988 7 items B. Annual Conference Audio Visual Material 1967-1984 8/229 7" reel to reel tape recording 1967-1968 1 item 8/230 Public Library Division Meeting (5" reel to reel) 1969 1 item 8/231-233 7" reel to reel 1970 3 items 8/234-236 7" reel to reel 1972 3 items 8/237-239 Cassette recording 1973 3 items 8/240 Thursday Evening, Friday Noon (7" reel to reel) 1974 1 item 8/241 School Division Meeting, Ruth Seydel (cassette) 1974 1 item 8/242 Trustee Division, Bill Roden, Barbara Hume (cassette) 1974 1 item 8/243 College, University & Special Libraries meeting, Richard Dougherty (cassette) 1974 1 item 8/244 E. Landau (cassette) 1976 1 item 8/245-246 Richard Etulain "Roles of Women in Western Literature" videocassette 1984 2 items 8/247 unidentified. 3" reel labeled Master 1 item C. Other Conferences 1958-1980 8/248 Governor's Conference on Libraries 1960-1980 34 items 8/249 State Library Planning Committee 1958 5 items 8/250 Conference on Interlibrary Cooperation 1967 1 item 8/251 Tri-State Workshop 1969 16 items 8/252 McCall Seminar 1969 7 items 8/253 ILA Planning Conference 1970 1 item Series VI. Idaho Librarian, Correspondence and Planning 1960-1986 8/254-258 Correspondence 1967-1986 390 items 8/259 Advertising Correspondence 1980-1986 81 items 8/260 Business Correspondence 1980-1982 20 items 8/261 Steve Hall Book Review Correspondence 1984 19 items 8/262 Keith Petersen Column Correspondence 1983-1984 17 items 8/263 Review Copies & Book Reviews Correspondence 1980-1986 129 items 8/264 Subscription Correspondence 1981-1982 28 items 9/265 Financial Records 1960/1961; 1981/1982 2 items 9/266 Budget and Finances 1982-1986 56 items 9/267 Printer Bids 1982-1984 8 items 9/268 Sample Copies Sent 1984-1986 8 items 9/269 Single Issue Sales 1982-1985 17 items 9/269 Post Office Mailing Records 1980-1986 9/270 Instructions and Correspondence 1980-1986 26 items 9/271 Second Class Mailing Forms 1981-1986 22 items 9/272 Ownership, Management & Circulation Statement 1981-1986 6 items 9/273 Instructions to Authors undated 1 item 9/274 University Microfilms Royalty Statements 1980-1985 9 items 9/275 Congressional Information Service Microfiche 1982-1985 10 items 9/276 Reader Survey 1981 5 items 9/277 Other Journal's Surveys 1981-1985 7 items 9 Plans for Individual Issues 9/278 January 1981 36 items 9/279 April 1981 26 items 9/280 July 1981 32 items 9/281 October 1981 32 items 9/282 January 1982 24 items 9/283 April 1982 15 items 9/284 July 1982 24 items 9/285 October 1982 52 items 9/286 January 1983 65 items 9/287 April 1983 48 items 9/288 July 1983 43 items 9/289 October 1983 40 items 9/290 January 1985 34 items 9/291 April 1985 30 items 9/292 July 1985 38 items 9/293 October 1985 26 items 9/294 January 1986 39 items 9/295 April 1986 29 items 9/296 July 1986 32 items 9/297 October 1986 9 items Series VII. Other Records, undated-1987 9/298 Idaho Book Award Design 1984 1 item 9/299 Patent Search Workshop 1984 23 items 9/300 Recruitment brochures, Other brochures and forms undated 8 items 9/301 Purple Press (a publication of the Legislative Committee)\ 1986-1987 13 items Series VIII. Publications 1945-1989 10/A Idaho Local History; a bibliography with a checklist of library holdings. Ed. Milo G. Nelson & Charles A. Webbert for the Idaho Library Association. University Press of Idaho, Moscow 1976. 10/B Idaho Librarian (microfilm copy) 10 v.1-12 April 1945-October 1960 10 v.13-20 January 1961-October 1968 10 v.21 no.1-4 January-October 1969 10 v.22 no.1-4 January-October 1970 10 v.23 no.1-4 January-October 1971 10 v.26 no.1-4 January-October 1974 10 v.27 no.1-4 January-October 1975 10 v.30 no.1-4 January-October 1978 10/C Idaho Librarian (paper copy) 10 v.10 no.1-4 January-October 1958 10 v.11 no.1,2,4 January, April, October 1959 10 v.12 no.2-4 April-October 1960 10 v.13 no.2 April 1961 10 v.14 no.2,4 April, October 1962 10 v.15 no.1,4 January, October 1963 10 v.18 no.1 January 1966 10 v.22-23 January 1970-October 1971 10 v.24-25 January 1972-October 1973 10 v.26 no.1,3,4 January, July, October 1974 10 v.27 no.1-4 January-October 1975 10 v.28 no.1-4 January-October 1976 10 v.29 no.2,3 April, July 1977 10 v.30 no.3 July 1978 10 v.31 no.1-2 January-April 1979 10 v.32 no.1-2 January-April 1980 10 v.33 no.1,3 January, July 1981 10 v.34 no.1-3 January-July 1982 10 v.35 no.1-4 January-October 1983 10 v.36 no.1-3 January-July 1984 10 v.37 no.1-3 January-July 1986 10 v.38 no.1-4 January-October 1987 10 v.39 no.1-4 January-October 1988 10 v.41 no.1-2 January-April 1989