Prior to 1900, the Clerk of the College kept all student records in ledger books. This early office in the Administration Building (now Benton Hall),was part of the President’s Office. The Registrar’s Office as an official function is first mentioned in the Oregon Agricultural College Catalog of 1903. Professor John B. Horner (1856-1933) held the title of first Registrar. The Registrar’s office originally had responsibility for recruitment of students, admissions, registration, and maintenance of student permanent academic records. In 1960, a separate Admissions Office was established at Oregon State University.
The Student Academic Records document students enrolled at Oregon State University from the late 1880s through early 2000s. The records include official transcripts of courses, grades, and degrees completed; applications for admissions; high school and other college transcripts; and related documents assembled by the Registrar's Office for an individual student's record.
Current student academic records are maintained in electronic form by the Registrar's Office.
Student academic records for students that are deceased are open for research. All other student academic records are restricted.
The Student Academic Records consist of 5 series: I. Student Record Book and List of Matriculates, 1888-1901; II. Bound Student Academic Records, 1900-1915; III. Student Academic Records, circa 1904 - circa 1961; IV. Microfilmed Student Academic Records, 1892-2009; and V. Microfilmed Academic Record Locator Cards, 1976-1979.
Student Academic Records (RG 053 - SG 2), Oregon State University Special Collections & Archives Research Center, Corvallis, Oregon.
These records were transferred to the OSU Archives in numerous accessions from 1998 to 2010.
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Series I documents students enrolled at Oregon Agricultural College from 1888 to 1901 in a Student Record Book for 1888-1901 and a List of Matriculates for 1888-1896.
The student recordbook includes entries for students who attended Oregon Agricultural College from 1888 to 1901. The book has this title on the spine,
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Series II consists of 10 bound volumes of early student academic records for students enrolled in 1900-1915 as well as unbound documents for the same time period. These are for records numbers 000007 through 005080. Record numbers were assigned to a set of documents that were in alphabetical order, hense the documents are in both alphabetical and numerical order. Some documents with these record numbers are also available on microfilm in Series IV.
Series III consists of original student academic records for students enrolled from the early 1900s through early 1960s with record numbers 005081 through 106999. The records are arranged in rough chronological order as the numbers were assigned as when students enrolled for their first term at Oregon State. The name index to record numbers is available in Series V. These records include Oregon State transcripts, applications, high school and other college transcripts, military discharge documents, and foreign school documents. The Oregon State transcripts are also available on microfilm in Series IV. Beginning with record 076899, the documents have not been processed and are still housed in the original folders and record storage boxes. Legal-size and oversize documents have been separated and are listed at the end of this series. Note: Separation sheets for oversize materials that are filed with letter-size documents may direct a user to a superceded box number or location; current box numbers for oversize materials are listed at the end of this series.
Student academic records for students that are deceased are open for research. All other student academic records are restricted.
Except for some earlier records also found in bound volumes, this series only includes microfilm of the official transcript. The microfilm reels in this series, through reel 299, are labeled with "SAR" preceding the reel number on the microfilm box.
Student academic records for students that are deceased are open for research. All other student academic records are restricted.
Series V consists of Academic Record Locator Cards that serve as an name index for the student academic records. The cards are arranged alphabetically by last name and provide the student's name and the associated record number for their student academic record. The bulk of the series (reels 8-70) consists of cards maintained by the Registrar's Office as of 1976 that were microfilmed at that time. Alphabetical additions to the card file were filmed in 1977 (reels 71-72); 1978 (reels 73-74); and 1979 (reels 75-76).
Student academic records for students that are deceased are open for research. All other student academic records are restricted.