Prior to 1900, the Clerk of the College kept all student records in ledger books. This early office in the Administration Building (now Benton Hall) was part of the President’s Office. The Registrar’s Office as an official function is first mentioned in the Oregon Agricultural College Catalog of 1903. The Registrar’s Office originally had responsibility for recruitment of students, admissions, registration, and maintenance of student permanent academic records. In 1960, a separate Admissions Office was established at Oregon State University.
Professor John B. Horner was the first to have the title of Registrar at Oregon Agricultural College and held the position from 1901 to 1910. The following individuals have been Registrar at Oregon State University: Juanita Rosendorf (Acting), 1910-1911; Harold Manley Tennant, 1911-1922; Erwin Bertran Lemon, 1922-1946; Daniel Thomas Ordeman, 1946-1962; Wallace Eugene Gibbs, 1962-1991; Barbara S. Balz, 1991-2007; Thomas K. (Kent) Kuo, 2007-2013; and Rebecca Mathern, 2013-.
Eva Blackwell began working in the Registrar's Office in 1924, after graduating from Oregon Agricultural College. She held various positions, including Assistant Registar, until her retirement in 1965. She returned to work for the Registrar's Office in May of each year through 1981 to compile statistical data for the graduating class.
The Registrar's Office Records provide extensive detailed documentation on student enrollment, admissions, academic achievements, and administrative activities of the Office of the Registrar at Oregon State University. Documents include reports, directories, correspondence, minutes, statistics, and building floor plans created or used by the Registrar's Office or the Admissions Office.
The bulk of the collection consists of reports and statistics produced by the Registrar's Office. These include summary annual reports, geographic directories, registration and admission statistics, grade distributions, and other specific reports. The documents offer both individual and summary information and often provide academic year and term comparisons. Detailed reports pertaining to tuition and fees and National Youth Administration activities at Oregon State are also available.
The collection also houses information on military training programs at Oregon State University. Documents include files on training curriculum and courses completed by individuals, correspondence, and statistics on those registered for military training. The records document the Student Army Training Corps (during World War I) and the Army Specialized Training Program (during World War II) as well as the Reserve Officer Training Corps (ROTC). The collection also includes extensive documentation of the National Youth Administration "work-study" employment program at Oregon State from the mid-1930s to early 1940s.
The Registrar's Office is largely responsible for Oregon State University's annual commencement ceremony. These records include commencement programs as well as procedures, reports, statistics, and other documentation. Book plans used by the Registrar for classroom space planning and scheduling are also included in the collection and offer information on campus buildings' internal dimensions, useable spaces, features, and overall layouts. The plans also include layout for farms, research buildings, and other facilities used by the university.
Subject files, which are primarily on microfilm, address a variety of topics including curriculum, academic regulations, procedures, and daily activities. These files include special reports as well as class schedules for the late 1890s through 1910s.
The collection also includes a map showing Oregon Agricultural College attendance by Oregon county for 1906-1907.
Collection is open for research, with the exception of Decile Grade Point Average Reports for 1934-1976 in Series I.
The Registrar's Office Records consists of 10 series: I. Reports and Statistics, 1910-2005; II. Military Programs and ROTC Records, 1916-1979; III. Policies and Procedures, 1921-2000; IV. Committee Files, 1922-1976; V. Tuition and Fees Documents, 1922-1973; VI. National Youth Administration, 1933-1943; VII. Commencement, 1870-2011; VIII. Book Plans, 1970-1992; IX. Subject Files, 1895-1991; and X. Map, circa 1908.
Registrar's Office Records (RG 053 - SG 1), Oregon State University Special Collections & Archives Research Center, Corvallis, Oregon.
These records were transferred to the University Archives in numerous accessions from the 1960s through 2010. Several items were transferred from Oregon State University Libraries Special Collections Vault Collection in 2005-2008.
Additions to the collection are expected.
One reel of microfilm, originally designated as reel 6, has been removed from the collection because the materials on it (Geographical Directories) are all available in original paper form in Series I. The reel formerly designated as reel 7 is now identified as reel 6. Reels 5 and 6 include a few Geographical Directories that are also available in original paper form in Series I.
The
Series I consists of reports and registration statistics and includes geographical directories, grade distribution reports, decile grade point average reports, reports on classroom and laboratory use, and student credit hour reports. The bulk of the materials are in paper form. Geographical directories, grade distribution reports and grade point average reports for the 1980-1990s are available as computer output microfiche (COM fiche).
Reports summarize details such as enrollment, registration, geographical distribution, degrees conferred, and grades for academic years ranging between 1912-1988. Reports primarily span from 1912-1940 and from 1961-1990, with reports from 1912-1918 written biannually.
Arranged chronologically, these reports list students by county, state, or country of origin with information on students' class standing and major. The reports are primarily based on the fall class although some years include supplementary reports for winter, spring and summer students.
Ranging from 1919 through 1991, these reports provide information on student body demographics through enrollment numbers. Information includes registration statistics by gender, class, major, matriculation, veterans, and status within the university. Many years provide details for individual terms within the academic year.
Similar to the Registration Statistics document these provide information on student body demographics but for the summer term. In addition they include information on geographic distributions, instruction credit hours, and teaching loads.
These reports offer in-depth statistics on grade distributions by college, class subject, and instructor. Information includes number of grades given and percentage within each category, for a given academic term.
These reports summarize grade distributions by college for each academic term for 1957-1958 and 1980-1981. In addition to letter grades, these reports record the average GPA and total credit hours for each college as well as university totals.
Similar to the above reports these summarize the grades distributed by college and class subject.
These reports summarize grade distributions by college and individual courses for each academic term within this time frame. In addition to letter grades, these reports record the average GPA and total hours for each college as well as university totals.
These reports offer in depth statistics on grade point averages (GPAs) by college, class subject, and student organization. Information includes hour totals, awarded grade point totals, and average GPAs. Some records include Honor Roll statistics, Greek house averages, and specific courses.
Similar to the above reports these summarize the grades point averages by college and class subject.
Reports include statistics on number of students graduating within a GPA (grade point average) range for a given academic year. University totals and college specific information is provided with total graduating class size and average GPA. Reports for 1934-1976 are restricted.
Access restricted.
Reports for 1977-1979 are attached to the commencement program for that year.
These reports summarize the student credit hours taken during each term by schools and departments, not individual courses.
These reports summarize the student credit hours taken during each term by individual courses and sections, and include information on class sizes, times offered, and location. Reports for 1946-1947 and 1991-1999 are included.
These summarize the per hour costs of credit and clock hours for students by both schools and departments.
These documents provide information on the hourly commitments for teaching for individual professors, departments, and school averages. It also includes individuals like graduate assistants who assisted in the instruction.
Details credit distribution by department subjects required for various degree curricula.
Compilation showing the use of each classroom, laboratory, and office by hour for all buildings on the Oregon State campus during the fall term of 1931. It includes the course and enrollment using a given room as well as classroom capacity, size (dimensions and square footage), primary department, and any special equipment.
This document provides an hourly breakdown of use for each classroom for the fall term of the 1935-1936 academic year. It includes the class and its size that will be using it as well as noting features pertaining to the classroom like capacity, size, primary department and any special equipment.
These schedules provide information on the date, time, and location of individual class finals.
These reports summarized the number of students registered on specific days in 1963-1983. Many reports offer summaries with details on students registered by major, standing, gender, and matriculation for that period and compare it with the correlating term from the previous year.
These schedules detail changes in courses for individual terms by school. Course cancellations, additions, change of hours or locations are all noted with their appropriate changes for that term. Reports for 1937-1938 and 1964-1988 are included.
Reports provide information on the annual status of the university largely focused on enrollment statistics although they also detail changes on campus and general information from that year.
These include general enrollment statistics like students within each degree program, schools, and overall university enrollment.
Reports include information on enrollment, and graduation numbers by department and geographical distribution of graduates. They also include information on where graduates transferred in from and comparisons of degrees conferred during previous years.
These reports summarize the number of degrees conferred for individual majors within a given academic year. Data are provided by subject, degree type, gender, and totals.
These lists detail degrees awarded by college and graduation term for individuals who graduated between 2000 and 2005. Also included is a document on guidance for release of student records.
These summarize the new transfer students within each term by their previous school.
Reports summarize incoming freshmen by geographic region and include reports that summarize these students' SAT scores, high school grade point averages, and ACT scores.
This report provides a summary of grades by school for that 10 year period with an accompanying graph of the results. In addition there are graphic grade distribution charts, school ranking and department summaries.
Reports summarize the number of "F" grades, students placed or on probation, and students suspended. Statistics are further listed by class standing and school.
This report summarizes the distribution of subject studies and credits for each curriculum. It also provides information on the total credit hours for each curricula, and the elective credits associated with each one.
This report includes a summary of grades by department and school but also offers detailed information on grade point averages by class standings as well as scholastic rating for members of fraternities, sororities, living organizations, and other student organizations.
This includes a variety of reports bound together. Reports include teaching and carrying load reports, building and proposed building reports, scholastic rankings of schools and organizations, and reports to the college president and scholarship committee. Many of these reports have similar reports listed elsewhere in this series.
Series II documents military programs at Oregon State during World War I (Student Army Training Corps) and World War II (Army Specialized Training Program) as well as the Reserve Officer Training Corps (ROTC) military training program. The records include correspondence, reports, statistics, and descriptions of courses. Of special note are materials documenting service information during World War I and the minutes of the College Committee on Deferment during World War II. This series includes 1 reel of microfilmed records.
Material includes company information for individuals, memorial service programs honoring faculty, alumni, and students, and service flag information.
Materials assembled to explain the nature and operation of the SATC at Oregon Agricultural College in 1917-1918. By Russell G. Dix, Associate Registrar.
This includes catalogs of curricula and courses, reports and instruction, academic procedures, and statistics.
Includes the initial business and financial policies and procedures for military training contracts and 21 supplementary bulletins.
Minutes include individual decisions for whether or not deferment was recommended by the college and scholastic standings. In addition there are statements from Office Production Management requesting occupational deferments, and Headquarter Bulletins.
This includes bulletins describing training courses and individual class completion memorandums which detail scope and subject of the class and who received certificates from the class.
Documents include records for students who were never registered to Oregon State College but attended pilot training courses.
Documents includes legislation, correspondence, and bills pertaining to Oregon State Veterans Aid.
Series III consists of policies and procedures and associated correspondence related to student information disclosure, admissions, scholarships, curriculum, and scheduling.
Includes actual policy documents and correspondence surrounding information release.
Primarily is composed of meeting minutes from the committee.
Prepared by Eva Blackwell in a generic annual appointment diary
Series IV includes the records of several committees pertaining to curriculum and academic programs as well as academic regulations and policies, scholarships, and student recruitment. The files include membership lists, minutes, correspondence, and reports. Some of the materials were assigned file numbers by the Registrar's Office which are provided here before the folder title.
Series V includes reports for academic years detailing tuition and fees per term in addition to other charges like room and board costs and student health service fees. There are additional files that detail other fees charged for items like cap and gown rentals and related correspondence. These materials were assigned file numbers by the Registrar's Office which are provided here before the folder title.
Series VI includes annual reports detailing student employment and provides information on rates of pay, distribution of National Youth Administration (NYA) funds and NYA students by schools and classes, distribution of labor between college divisions, and projects that employed students. This series includes microfilmed records. Reel 6 also includes Geographical Directories, which are available in original paper form in Series I. Two additional folders pertaining to the NYA are on microfilm reel 3 in Series IX. The National Youth Administration was a New Deal agency that provided work and education for young people from 16 to 25 years; the NYA was founded in 1935 and continued to operate until the early years of World War II.
Series VII includes data, correspondence, and procedures documenting annual commencement ceremonies held at Oregon State University. The bulk of the series consists of the commencement programs for each year. In addition to a program for the commencement ceremony, these include lists of graduates, honors and awards, and major gifts to the university during the previous academic year. Beginning in the 1960s, the Registrar published an "official" program that was distributed several weeks after the commencement event and included corrections, additions, and deletions. The "official" programs are imprinted with "Official Copy". Video recordings of the 2002 and 2003 ceremonies are included in this series.
These are annual reports which offer a summary of degrees granted by degree designation, and list degrees awarded by school.
These documents offer details on commencement planning, including ticket design, faculty processions, notes from the President's degree conferring ceremony, and correspondence. Also included are documents on cap and gown history and rental order forms.
Commencement programs include official and unofficial copies, and detail graduating students by school, award and prize recipients, honorary degrees, and gifts.
These documents detail information on ceremony rehearsals, tickets, and graduation fees.
These include lists of graduation applicants, procedures for finishing course work, and information for faculty who will be in the commencement ceremony.
Series VII consists of floor plans for buildings on the Corvallis campus and other structures used by the university. Information on the plans include room names, dimensions, usable area, and features of the buildings. The majority of plans are arranged alphabetically by building name or speciality with a separate section for dormitory buildings. The books plans were used for space planning, classroom and laboratory scheduling, and analysis of classroom use.
Series IX consists of correspondence, reports, and other materials arranged by subject. Topics addressed in this series include curriculum, scholarships and honors, and academic regulations. Of special note are detailed reports pertaining to the School of Commerce prepared in the early 1930s and schedules for lectures, recitations, and laboratories for selected years between 1895 and 1915. Some of the materials, both paper and microfilm, were assigned file numbers which are provided here before the folder title. This series includes 5 reels of microfilm. Reel 5 includes some Geographical Directories that are also available in original paper form in Series I.
Includes an A.C.E. Decile Study, Analysis of Credits Submitted for Graduation, Available Recitation and Laboratory Classrooms, Predictive Measures Versus Total GPA in Oregon Higher Institutions, Scholastic Status of Transfer Students, and Science and Mathematics in Oregon.
Includes 1 photograph.
Compilation of the number of credits completed by School of Commerce graduates by academic department. Men and women are compiled separately for the Class of 1930 and the Class of 1931. Compiled by the Office of the Registrar in September 1931.
Student credit hour costs calculated for individual courses, in departments of the School of Commerce, based on salary costs, requisitions, and library expenditures, for fall terms of 1930 and 1931. Also includes a tables comparing direct and indirect costs and direct and unit costs for upper division work at the University of Oregon and Oregon State Agricultural College for Fall 1930 and Fall 1931.
Includes information on work plans, schedule of classes, final examinations, statistics, and other reference files.
Includes information on policy changes, degree requirements, information release, and joint campus agreements.
Documents include application and registration reports, in addition to the December 1952 and February 1942 Oregon Staters featuring stories on Eva Blackwell.
Documents include memos, some blank scholarship applications, correspondence, and files from the honors and awards committee.
Bound volume that includes the following schedules: Program of Recitation, First Term 1895-1896; Schedule of Recitations, Winter and Spring Terms, 1898-1899; Faculty Directory and Schedules, First and Second Semesters 1909-1910; Schedule and Faculty Directory, 1910-1911 and 1911-1912; Schedule of Lectures, Recitations, and Laboratory Periods for 1913-1914 and 1914-1915. These include the course title, instructor, and location (building and room number).
Series X consists of a map showing Oregon Agricultural College attendance by Oregon county for 1906-1907. It was prepared by JBH, probably John B. Horner, who was the College's Registrar at that time. Due to its size and condition, this map is stored in a roll-storage container.