Archives West Finding Aid
Table of Contents
- Overview of the Collection
-
Historical Note
- Content Description
- Use of the Collection
- Administrative Information
-
Detailed Description of the Collection
- Accession No. 78-006: University of Washington Records Management Office records, 1958-1974
- Accession No. 84-049: University of Washington Records Center records, 1969-1982
- Accession No. 85-008: University of Washington Records Center records, 1969-1973
- Accession No. 85-043: University of Washington, Records Management Office records, 1968-1977
- Accession No. 86-064: University of Washington, Records Management Office records, 1970-1983
- Accession No. 86-084: University of Washington Records Management Office records, 1957-1986
- Accession No. 86-086: University of Washington, Records Management Office records, circa 1968-1983
- Accession No. 87-053: University of Washington, Records Management Office records, 1967-1986
- Accession No. 87-059: University of Washington, Records Management Office records, 1959-1977, 1979-1980
- Accession No. 87-064: University of Washington, Records Management Office records, 1966-1985
- Accession No. 88-063: University of Washington, Records Management Office records, 1974-1987
- Accession No. 89-002: University of Washington, Records Center records, 1967-1985
- Accession No. 90-007: University of Washington Records Management Office records, 1978-1989
- Accession No. 90-008: University of Washington, Records Center records, 1984-1989
- Accession No. 91-016: University of Washington Records Management Office records, 1987-1988
- Accession No. 93-040: University of Washington Records Management Office records, 1983
- Accession No. 95-291: University of Washington, Records Management Office records, 1968-1969
- Accession No. 21-001: University of Washington Records Management Services records, 1998-2020
- Accession No. 22-022: University of Washington Records Management Office records, 1989-1996
- Accession No. 22-033: University of Washington Records Management Services records, 2000-2009
- Names and Subjects
University of Washington Records Management Services records, 1957-2020
Overview of the Collection
- Creator
- University of Washington. Records Management Services
- Title
- University of Washington Records Management Services records
- Dates
- 1957-2020 (inclusive)19572020
- Quantity
- approximately 14.54 cubic feet of textual materials plus 18 digital files (770 MB)
- Collection Number
- UW Resource No. 00020
- Summary
- Records of the Office
- Repository
-
University of Washington Libraries, Special Collections
Special Collections
University of Washington Libraries
Box 352900
Seattle, WA
98195-2900
Telephone: 2065431929
Fax: 2065431931
speccoll@uw.edu - Access Restrictions
-
Public Records (Public disclosure laws may restrict access to some records)
Some material stored offsite; advance notice required for use.
- Languages
- English
Historical NoteReturn to Top
Required by Revised Code of Washington (RCW) 40.14, Records Management Services manages and oversees University compliance with state and federal laws and regulations relating to the preservation and destruction of electronic and paper information. The program is the legal authority, designated by the University and by the State of Washington, to determine how long electronic and paper records and information must be retained. The office is responsible for developing Records Retention Schedules that identify records created or received by the University and specify how long those records must be retained. It is responsible for establishing standards, relating to University business requirements and needs, which ensure the legal legitimacy of University record-keeping systems. The program counsels and advises the University administration on the implementation of policy and procedure which promotes adherence to these standards and minimizes risk. It provides a wide range of services which are designed to help ensure the University is meeting its record-keeping responsibilities.
Content DescriptionReturn to Top
Correspondence, lists, photographs, notes, subject series, minutes, budget requests, reports, retention schedules, manuals, policies, plans, articles, directories, worksheets.
Use of the CollectionReturn to Top
Administrative InformationReturn to Top
Arrangement
Organized into 20 accessions.
- Accession No. 78-006, University of Washington Records Management Office records, 1958-1974
- Accession No. 84-049, University of Washington Records Center records, 1969-1982
- Accession No. 85-008, University of Washington Records Center records, 1969-1973
- Accession No. 85-043, University of Washington, Records Management Office records, 1968-1977
- Accession No. 86-064, University of Washington, Records Management Office records, 1970-1983
- Accession No. 86-084, University of Washington Records Management Office records, 1957-1986
- Accession No. 86-086, University of Washington, Records Management Office records, circa 1968-1983
- Accession No. 87-053, University of Washington, Records Management Office records, 1967-1986
- Accession No. 87-059, University of Washington, Records Management Office records, 1959-1977, 1979-1980
- Accession No. 87-064, University of Washington, Records Management Office records, 1966-1985
- Accession No. 88-063, University of Washington, Records Management Office records, 1974-1987
- Accession No. 89-002, University of Washington, Records Center records, 1967-1985
- Accession No. 90-007, University of Washington Records Management Office records, 1978-1989
- Accession No. 90-008, University of Washington, Records Center records, 1984-1989
- Accession No. 91-016, University of Washington Records Management Office records, 1987-1988
- Accession No. 93-040, University of Washington Records Management Office records, 1983
- Accession No. 95-291, University of Washington, Records Management Office records, 1968-1969
- Accession No. 21-001, University of Washington Records Management Services records, 1998-2020
- Accession No. 22-022, University of Washington Records Management Services records, 1989-1996
- Accession No. 22-033, University of Washington Records Management Services records, 2000-2009
Related Materials
Several pages on the UW Records Management website were captured by the Internet Archive Wayback Machine on Jan 19, 2021. The University Email Policy snapshot can be viewed here: https://wayback.archive-it.org/4366/*/https://finance.uw.edu/recmgt/email/
The Zoom Best Practices snapshot can be viewed here: https://wayback.archive-it.org/4366/*/https://finance.uw.edu/recmgt/zoom-best-practices/
The Structuring Electronic Files snapshot can be viewed here: https://wayback.archive-it.org/4366/*/https://finance.uw.edu/recmgt/structuring-electronic-files/
The ROT Squad homepage snapshot can be viewed here: https://wayback.archive-it.org/4366/*/https://finance.uw.edu/recmgt/ROT-Squad-home/
Detailed Description of the CollectionReturn to Top
Accession No. 78-006: University of Washington Records Management Office records, 1958-1974Return to Top
Scope and Content: Correspondence, reports; 1958-74
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Records Management office
Accession No. 84-049: University of Washington Records Center records, 1969-1982Return to Top
Scope and Content: Intra-university correspondence (1969-82), outgoing letters (1970-82)
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Transferred by Susan Rains
Accession No. 85-008: University of Washington Records Center records, 1969-1973Return to Top
Scope and Content: Miscellaneous subject files 1969-73
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: URC scheduled disposition
Accession No. 85-043: University of Washington, Records Management Office records, 1968-1977Return to Top
Scope and Content: Correspondence, reports, equipment purchase requests, and memoranda; 1968-1977 Documents the activities of the University Records Officer in the area of micrographics standards, equipment purchases and supplies.
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Some material stored offsite; advance notice is required for use.
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Richard Hobbs, Records Manager
Accession No. 86-064: University of Washington, Records Management Office records, 1970-1983Return to Top
Scope and Content: Correspondence; 1970-83
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Susan Rains
Accession No. 86-084: University of Washington Records Management Office records, 1957-1986Return to Top
Scope and Content: Correspondence, reports, and minutes; 1957-86
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Susan Rains
Accession No. 86-086: University of Washington, Records Management Office records, circa 1968-1983Return to Top
Scope and Content: Correspondence, retention schedules; ca. 1968-83 Accession consists of correspondence with University offices and superceded retention schedules.
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Susan Rains
Accession No. 87-053: University of Washington, Records Management Office records, 1967-1986Return to Top
Scope and Content: Correspondence, lists, photographs, notes, subject series; 1967-86
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Susan Rains
Accession No. 87-059: University of Washington, Records Management Office records, 1959-1977, 1979-1980Return to Top
Scope and Content: Correspondence, minutes, reports, subject series; 1959-77, 1979-80
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Susan Rains
Accession No. 87-064: University of Washington, Records Management Office records, 1966-1985Return to Top
Scope and Content: Correspondence, minutes, surveys, reports, speeches, policies and procedures, subject series; 1966-85
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Susan Rains
Accession No. 88-063: University of Washington, Records Management Office records, 1974-1987Return to Top
Scope and Content: Correspondence, annual reports, reports, notes, and statistics; 1974-87
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Susan Rains
Accession No. 89-002: University of Washington, Records Center records, 1967-1985Return to Top
Scope and Content: Correspondence, reports, planning files, and policies and procedures; 1967-85
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Susan Rains
Accession No. 90-007: University of Washington Records Management Office records, 1978-1989Return to Top
Scope and Content: Correspondence, budget request and reports; 1978-89
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Susan Rains
Accession No. 90-008: University of Washington, Records Center records, 1984-1989Return to Top
Scope and Content: Correspondence and reports; 1984-89
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Susan Rains
Accession No. 91-016: University of Washington Records Management Office records, 1987-1988Return to Top
Scope and Content: Correspondence, report; 1987-1988
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Susan Rains
Accession No. 93-040: University of Washington Records Management Office records, 1983Return to Top
Scope and Content: Files manual; 1983
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use unrestricted when access is granted)
Acquisition Info: Located during move
Accession No. 95-291: University of Washington, Records Management Office records, 1968-1969Return to Top
Scope and Content: Annual report; 1968-1969.
Restrictions on Access: Public Records (public disclosure laws may restrict access to some files).
Restrictions on Use: Public Records (use unrestricted when access is granted)
Acquisition Info: Publications Area
Accession No. 21-001: University of Washington Records Management Services records, 1998-2020Return to Top
Scope and Content: Planning and project files, policies and procedures, publications, training materials, program history documentation
Restrictions on Access: No user access copy is currently available for digital files. Arrangements can be made to preview the media onsite in the Special Collections Reading Room by contacting Special Collections well in advance of your visit.
Restrictions on Use: Public Records—not subject to copyright. Copying, quotation, publication and other uses are unrestricted if records are open for public release.
Acquisition Info: Barbara Benson, UW Records Management Services, 2021.
Accession No. 22-022: University of Washington Records Management Office records, 1989-1996Return to Top
Scope and Content: Records Management Manuals, 1991, 1996 and Files Manual, 1989
Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records)
Restrictions on Use: Public Records (Use is unrestricted after access has been granted)
Acquisition Info: University of Washington Libraries, Manuscripts & University Archives
| Container(s) | Description | Dates | |
|---|---|---|---|
| Box | Accession | ||
| 1 | 22-022 | Files Manual |
1989 |
| 1 | 22-022 | Records Management Manual |
1991 |
| 1 | 22-022 | Records Management Manual |
1996 |
Accession No. 22-033: University of Washington Records Management Services records, 2000-2009Return to Top
Scope and Content: Records Management Services records pertaining to the Compliance Committee (2008-2009) and Disaster Resistant UW Steering Committee (2000-2002), including meeting minutes, correspondence, memos, policies, drafts, slides, directories, charters, worksheets, handouts, assessments, notes, timelines, articles, maps, plans, and a booklet.
Restrictions on Access: Open to all users.
Restrictions on Use: Public Records—not subject to copyright. Copying, quotation, publication and other uses are unrestricted if records are open for public release.
Acquisition Info: Barbara Benson, UW Records Management Services, 2019
Names and SubjectsReturn to Top
Subject Terms
- Records retention--Washington (State)--Seattle
- Records--Management
- University Archives/Faculty Papers (University of Washington)
Corporate Names
- University of Washington--History--Sources
- University of Washington. Records Management Services--Archives
- University of Washington. Records Management Services--Records and correspondence
Other Creators
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Corporate Names
- University of Washington. University Archives (curator)
