Office of Admissions Records, 1961-2009  PDF

Overview of the Collection

Creator
Oregon State University. Office of Admissions.
Title
Office of Admissions Records
Dates
1961-2009 (inclusive)
1964-2000 (bulk)
Quantity
4.5 cubic feet, including 118 photographs, (7 boxes)
Collection Number
RG 163
Summary
The Office of Admissions Records document the recruitment and orientation of new students, primarily undergraduates, to Oregon State University. The records include reports, admissions data, correspondence, publications, and committee records. Of special note are materials documenting the recruitment of minority students and programs to foster the academic success and retention of minority students, primarily through the Educational Opportunities Program. The Office of Admissions was established in 1960.
Repository
Oregon State University Libraries, Special Collections and Archives Research Center
Special Collections and Archives Research Center
121 The Valley Library
Oregon State University
Corvallis OR
97331-4501
Telephone: 541-737-2075
Fax: 541-737-8674
scarc@oregonstate.edu
Access Restrictions

Collection is open for research.

Languages
English


Historical NoteReturn to Top

A separate Admissions Office was established at Oregon State College in 1960. Prior to that time, the Registrar's Office performed the admissions functions of providing information to prospective students and evaluating students for admission. Dallas W. Norton served as the first Director of Admissions from 1960 to 1963, when Wallace E. Gibbs, who had been appointed the Registrar in 1961, became the Director of Admissions. Gibbs held the position until his retirement in 1991. Diana Kay Conrad became Associate Director of Admissions in 1978 and served as Director from 1991 until her retirement in 1997. More recent directors include Robert Bontrager (1997-2001) and Michelle Sandlin (2001-2011). Noah Buckley became Director of Admissions in 2011.

Content DescriptionReturn to Top

The Office of Admissions Records document the recruitment and orientation of new students, primarily undergradautes, to Oregon State University. The bulk of the records are for the period that Wallace E. Gibbs (1963-1991) and Kay Conrad (1991-1997) were Director of Admissions.

The records include reports, admissions and applications data, correspondence, publications, committee records, and records for recruitment and orientation events and programs. In addition to policies and procedures for admission to Oregon State Univeristy, the records address retention, residence classification for determining in-state or out-of-state tuition, and long-range planning. Of special note are materials documenting the recruitment of minority students and programs to foster the academic success and retention of minority students, primarily through the Educational Opportunities Program. Several of these reports and documents are available online in ScholarsArchive@OSU: http://ir.library.oregonstate.edu/dspace/

The records include photographs (all color prints) taken in the 1980s and early 1990s. Most of these were assembled by the office for recruiting and promotional purposes. Several images of College Fairs and the Oregon High School Principal/Counselor Interview Day are included.

Use of the CollectionReturn to Top

Preferred Citation

Office of Admissions Records (RG 163), Oregon State University Archives, Corvallis, Oregon.

Administrative InformationReturn to Top


Detailed Description of the CollectionReturn to Top

Series I:  Admissions Office, 1976-1990Return to Top

Series I consists of materials documenting the administration of the Admissions Office, during the years that Wallace Gibbs was director. In addition to budget reports and procedures for employee evaluations and promotion and tenure for student affairs faculty, the annual summary reports provide information on recruiting activities, new student programs, and interactions of the Admissions Office with other campus units, including International Education, Financial Aid, Graduate School, and the Educational Opportunities Program.

Container(s) Description Dates
Box
1
Budget reports
1981-1990
1
Changes in admissions
1989-1990
1
Employee Evaluation Procedures and Promotion and Tenure Guidelines
1987-1988
1
Noon-hour telephone coverage
1987-1990
1
Productivity study
1988
1
Annual Summary reports
1976-1990

Series II:  College Admissions Counselors Associations, 1982-1990Return to Top

Container(s): Box 1

Series II consists of certificates and publications of the National Association of College Admissions Counselors (NACAC) and Pacific Northwest Association of College Admissions Counselors. Oregon State University was a member of both organizations.

Series III:  College Fairs, 1985-1995Return to Top

Series III documents recruitment efforts at college fairs throughout the United States, staffed primarily by Oregon State University alumni volunteers. The records include lists of fairs attended, evaluation forms completed by the alumni volunteers, correspondence, and photographs of the Oregon State table at several of the fairs.

Container(s) Description Dates
Box
1
College fair representative's information and handouts
1992-1995
1
College Fair Evaluation Forms
Includes 7 color prints from T.K. Gorman High School, Tyler, Texas, college fair, 1991.
1989-1992
1
Survey results
1990-1992
1
Western Association for College Admission Counselors college fairs
1992-1994
1
Seattle National College Fair
1985-1988
1
Fall 1989
1
Fall 1990
1
Includes 2 color prints from Torrance School District College Fair, Torrance, California.
Winter and Spring 1990
1
2 folders
Fall 1991
1
Winter and Spring 1991
1
2 folders
Fall 1992
1
Winter and Spring 1992
1
2 folders
Fall 1993
1
Winter and Spring 1993
1
Includes one color print from Torrance School District College Fair, Torrance, California.
Fall 1994
1
Winter and Spring 1994
1
Winter and Spring 1995

Series IV:  Kay Conrad's Files, 1961-1991Return to Top

Series III consists of materials from the files of Kay Conrad. The bulk of the records document the AAUW Senior Woman Recognition Award and other student organizations with which Conrad was associated.

Container(s) Description Dates
Box
2
American Association of University Women (AAUW) Senior Woman Recognition Awards
1975-1991
2
Brochures and Clippings
Includes a Beaver Preview brochure; newspaper clipping and brochure about the new Administration Building; and an inventory of Conrad's office furniture and supplies.
1961-1971
2
Order of the Omega
1976-1981
2
Talons
1990
2
Who's Who Among American High School Students for 1994/1995
Includes a review of a sampling of Oregon high school students to determine how many planned to enrolled at Oregon State University.
1995

Series V:  Correspondence, 1967-1990Return to Top

Series V consists of correspondence written and received by Wallace Gibbs and Kay Conrad as well as correspondence pertaining to advanced standing procedures and the Mapping Your Education publication.

Container(s) Description Dates
Box
2
Wallace E. Gibbs
1979-1990
2
Registrar's Winter/Spring newsletters
1988-1990
2
Mapping Your Education (MYE) publication
Resource book published annually with informatoin about 2- and 4-year colleges in Oregon and Washington.
1967-1981
2
Revised Advanced Standing procedures
1973
2
Interinstitutional Admissions and Recruitment (IAR) Committee meeting at Oregon Institute of Technology
1988

Series VI:  Enrollment and Retention, 1964-1999Return to Top

Series VI consists of Enrollment and Retention Committee Records, reports, and related materials documenting admissions statistics, enrollment, and retention of Oregon State students.

Container(s) Description Dates
Box
2
Enrollment and Retention Committee
2 folders
1980-1982
2
Enrollment management reports
1989
2
Enrollment, matriculation, and graduate applicant data
1969-1990
2
Enrollment Projections for 1985-86 through 1990-91 report
Prepared by Oregon State System of Higher Education.
March, 1986
2
Enrollment Projections for Fall 1999
Includes Admissions Summary.
1999
2
Profile of New Students entering OSU in Fall 1964
1964
2
Retention study
1982

Series VII:  Orientation Programs, 1985-1998Return to Top

Series VII documents orientation programs offered for new Oregon State students during the summer and at the beginning of academic terms. A book of readings and exercises for the OSU Odyssey orientation course is also included. Orientation booklets and brochures are avaialable in IX. Publications.

Container(s) Description Dates
Box
2
Freshman and transfer orientation
1993-1994
2
New Student Week
1990
2
OSU Odyssey ALS 111 class book
1998
2
Fall orientation
1988
2
Winter orientation
1985-1995
2
Spring orientation
1989-1994
2
Summer Send-Off packet
1992
2
Student Orientation Advising Program (SOAP)
1994

Series VIII:  Oregon High School Principal/Counselor Interview Day, 1986-1994Return to Top

Series VIII consists of records of the annual event for Oregon High School principals and counselors on the Oregon State campus, during which the principals and counselors received information about the academic and student programs at Oregon State and met with Oregon State students from their respective high schools. Representatives of Oregon Native American tribes also attended these events. Photographs of the 1986 event are included.

Container(s) Description Dates
Box
2
Includes 16 color prints.
1986
2
1987
2
1988
2
1989
2
1990
3
1991
3
1992-1994

Series IX:  Publications, 1984-2009Return to Top

Series IX consists of publications for recruitment and orientation of new students to Oregon State. The publications provide information about academic programs, student activities, student support services, and the Oregon State campus. The series includes two issues of the viewbook that were produced on CD-ROM.

Container(s) Description Dates
Box
6
Academic Programs Booklets
1988-1992
6
Student Orientation Advising Handbook
1988-1998
6
Summer Orientation Advising Program (SOAP)
1989-1998
6
New Student Week
1991
6
Parent and Parent/Family Handbooks
1990-2000
6
To a Degree -- A Guide for New Students
1991
6
Your Guide to Success at OSU
2000
6
Viewbook
2 folders
1988-2006
6
Viewbook -- CD-ROM version
2 CDs
circa 1998-2000
6
Entering OSU brochures
1985-1990
6
Transferring to OSU brochures
1984-2001
6
Brochures and Pamphlets
1988-1996
7
Posters
1988-2005
7
Application Forms
1990-1993
7
Counselor Update
1986-1996
7
The Orange and Black magazine
Fall 2008 - Spring 2009

Series X:  Recruitment Out-of-State, 1985-1993Return to Top

Series X documents recruitment activities in California, Idaho, Nevada, and Washington, primary by Admissions Office staff and includes travel itineraries, evaluations, and related materials.

Container(s) Description Dates
Box
3
California, Nevada, Washington recruitment schedules
1985-1991
3
California Transfer Day
1993
3
Recruitment in Idaho
1990-1993

Series XI:  Residency, 1969-1993Return to Top

Series XI consists of policies, procedures, committee records, correspondence, and related documentation pertaining to residence classification for payment of in-state or out-of-state tuition and tuition agreements with universities in other states.

Container(s) Description Dates
Box
3
Appeal or Review Procedure for Residence Classification at Oregon State University
1983
3
Tuition cooperative agreements
Between Oregon State University, Washington State University, and University of Idaho.
1977-1990
3
Tuition reciprocity
1983-1993
3
Residency Committee
1969-1990

Series XII:  Reports, 1966-1997Return to Top

Series XII includes reports providing detailed information about admissions to Oregon State from the late 1960s through 1990s, long-range planning reports and documents, and reports of policies and studies. The Annual Admissions Reports provide summary data on new students (freshmen and transfer) entering during the fall term such as location of high school or college attended previously, test scores, high school grade point average, and advance placement status. A consultant's review of the Admissions and Registar's Offices conducted in 1985 is included. Many of the reports provide statistical information about ethnic minority students.

Container(s) Description Dates
Box
3
Advanced Tuition Deposit Survey Summary
Fall, 1993
Annual Admissions Reports
1966-1997
Box
3
1966-1967
3
3 folders
1970/1971 - 1990/1991
3
1997
Box
3
Reports on Application for Admission
6 folders
1967-1992
Stan Berry Reports
Box
3
Foreign Student Admissions
1975
3
Review of Admissions and Registrar's Offices
1985
Freshman
Box
4
Academic Performance Reports for New Freshman Entering
1987/88 - 1989/90
4
Oregon First-time Freshman, High School Enrollment
1985-1989
Box
4
Institutional Capabilities Assessment
March, 1986
Planning
Box
4
Creating the Future: A Plan for Beginning the '90s
1990
4
Division of Student Affairs Long Range Planning - Long Range Plan 1986-1989
July 1, 1986
4
OSU Long Range Plan 1986-1989 revisions, updates, and comments
1986-1991
4
A Strategic Plan for the OSSHE: 1987-1993
April 23, 1986
Box
4
Post High-School Plans: Class of 1989 - Ethnic Group Summaries
State of Oregon
Box
4
Admission Policy reports
1989-1990
4
Oregon Research on Education College Choices: 1993 report
August, 1994
Box
4
Report of students by high schools and state
Fall, 1992

Series XIII:  Students - Graduate, International, and Minority, 1964-2000Return to Top

Series XIII consists of correspondence, policies, reports, and related documentation pertaining to the admission of graduate, post-baccalaureate, international, and minority students. Of special note are materials pertaining to programs for improving recruitment of minority students, including achievement awards.

Container(s) Description Dates
Graduate and Post-Baccalaureate
1964-1989
Box
4
Graduate admissions
2 folders
1964-1989
4
Post-Baccalaureate
1965-1974
Box
4
International Baccalaureate program
1985-1995
4
International Students - Estimated Budget Costs for 2001/2002
2000
Minority Students
1984-1990
Box
4
Improving minority recruitment
1984-1988
1984
1985
4
Minority awards, enrollment, and recruitment
1987-1990
1989

Series XIV:  Undergraduate Admissions Committee, 1972-1989Return to Top

Series XIV consists of the records of the Undergraduate Admissions Committee, primarily policies, procedures, minutes, agendas, correspondence and related materials. Subject files pertaining to the 5% Special Admit and Experimental Modification of Admission Requirements (EMAR) programs provide information about programs for ethnic minority students and the Educational Opportunities Program. A 1979 summary of the Educational Opportunities Program from this series is available online at: http://hdl.handle.net/1957/22341

Container(s) Description Dates
Box
4
Committee Files
5 folders
1972-1989
Educational Opportunities Program
1972-1982
Box
4
5% Special Admit pilot program
1981-1982
4
Experimental Modification of Admission Requirements (EMAR)
1972-1981

Series XV:  Photographs, circa 1980sReturn to Top

Container(s): Box 5

93 color prints

Series XV consists of color photographic prints assembled by the office for recruiting and promotional purposes. The prints include images of campus buildings and scenes; students and student activities, including special events such as Mom's Weekend and commencement; recreational sports and intramurals; athletics; and the Benny the Beaver mascot. Images of baseball, men's and women's basketball, football, gymnastics, and rowing (crew) athletes and events are included. Of special note are several images of ethnic minority students; bicycles; and snow on campus.

Names and SubjectsReturn to Top

  • Subject Terms :
  • College admission officers--Oregon.
  • College student orientation--Oregon--Corvallis.
  • College applications--Oregon--Corvallis.
  • College dropouts--Prevention.
  • College students--Oregon.
  • Minority college students--Recruiting--Oregon.
  • Universities and colleges--Oregon--Admission.
  • Corporate Names :
  • Educational Opportunities Program (Oregon State University)
  • Oregon State University--Students.
  • Form or Genre Terms :
  • Compact discs.
  • Photographic prints.
  • Other Creators :
    • Personal Names :
    • Conrad, D. Kay (Diana Kay) (creator)
    • Gibbs, Wallace E. (creator)