Archives West Finding Aid

There are five series in the records of the Guelph Mining and Milling Company: Records of the Board of Directors and the Stockholders, 1906-1929; General Correspondence and Related Records, 1900-1928; Capital Stock Records, 1906-1928; Personnel Records, 1916-1924; and Financial Records, 1909-1929.

The first series contains a minute book, and a folder of records relating to meetings. There is no coverage prior to 1906. The minute book ends in 1923, but minutes of meetings from 1924 to 1929 are contained in the folder, organized chronologically.

The second series includes a folder of lode claims and other property records, 1900-1926, and a separate, slim, folder of correspondence regarding a boundary dispute with the Hercules Mining Company over the Anna and Syruna lode claims, 1902-1924. Another folder contains general correspondence, 1902-1929, arranged chronologically, and a final folder contains form letters -- meeting, proxy, assessment, and delinquent notices -- 1918-1929, also organized chronologically.

The third series, Capital Stock Records, includes two stock ledgers and one combination ledger/journal. Together these records cover activity 1906-1928. Volumes of cancelled stock certificates were kept for years not covered by a stock journal. There is a folder containing several lists of stockholders, undated but probably from the 1920s. Other lists of stockholders can be found in the four folders of assessment records, which, together with an assessment journal here and a combination cash book/assessment journal in the final series, cover activity 1918-1926. Finally, there are two folders of records relating to a stock pooling agreement 1923-1925: one of correspondence and signed pooling agreements; the other a small notebook, unbound, which lists, alphabetically by stockholder, stock pooled and unpooled.

The fourth series contains only an oversized volume, a payroll journal, dating 1916-1924. There are entries on only about 40 of its 150 pages.

The final series, Financial Records, includes a ledger, a journal, and a combination cashbook/assessment journal. The latter two items are oversized volumes. All of these items date between 1916 and 1929, but coverage overlaps only 1921-1926. With a few items extending into the period covered by the volumes, earlier financial records exist in the form of promissory notes, paid checks and check registers, bank books, and invoices.

Removal of blank and cancelled stock certificates, returned assessment notices, assessment receipt books, vouchers, paid checks, bank statements, and duplicate materials reduced the size of this collection by 1.5 cubic feet.