Jazz Society of Oregon Records, 1973-1988

Overview of the Collection

Creator
Jazz Society of Oregon
Title
Jazz Society of Oregon Records
Dates
1973-1988 (inclusive)
Quantity
3 linear ft., (4 document cases; 1 box Oversize A—11x14)
Collection Number
Mss 2808
Summary
Administrative records include articles of incorporation, by-laws, correspondence, financial records, mailing lists, meeting agendas, and Board of Trustees minutes. The records also contain information about activities and events sponsored by the Jazz Society of Oregon, including concerts and the Otter Crest Jazz Weekends. Public relations records consist of promotional materials for the Jazz Society of Oregon and other related organizations. The records also include two scrapbooks which contain photographs, newspaper articles, and ephemera.
Repository
Oregon Historical Society Research Library
1200 SW Park Avenue
Portland, OR
97205
Telephone: 503-306-5240
Fax: 503-219-2040
libreference@ohs.org
Access Restrictions

The collection is open to the public.

Languages
English
Sponsor
Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities. Funding for preparing this finding aid was provided through a grant awarded by the National Historical Publications and Records Commission.

Historical NoteReturn to Top

The Jazz Society of Oregon was established in 1973 to advance public acceptance of jazz music as a viable force in contemporary culture. The society’s founders attempted to incorporate their group as the Oregon Jazz Society, but that name was unavailable, so they chose Portland Jazz Society. In 1976, the board officially changed the name to the Jazz Society of Oregon to extend the organization's reach beyond the Portland metropolitan area. The group has promoted jazz through its sponsorship of scholarships, concerts, picnics, and other activities. Membership has expanded to include thousands of individuals from Oregon and other states. A Board of Trustees oversees the nonprofit organization. The group functions largely through the work of volunteers.

In 1973, the Jazz Society began to produce a monthly publication known as the Jazz Society of Oregon Newsletter, and the name was changed to Jazzscene in 1976. Jazzscene contains listings of local performance dates and venues, album and concert reviews, musician interviews, and commentaries about developments in the field of jazz. The society has extended its promotion of jazz music and related activities through radio and local newspapers, and by maintaining a presence at public events.

The Jazz Society's first sponsored event was a benefit performance by local musicians in May 1973. During the mid- to- late 1970s, the society co-sponsored the Jazz in the Bank concert series at the Oregon Bank in Lake Oswego. The Jazz Society also participated in or contributed to community cultural events, including Artquake, Cathedral Park, Neighborfair, and Jazz at the Zoo. The group occasionally used grants to fund its sponsorship of jazz-related events, including a concert by Thara Memory’s Creative Jazz Orchestra at the Civic Auditorium in January 1981.

The Jazz Society sponsored its first annual jazz picnic in August 1975. The first Sunday after New Year’s Party was also held in 1975, and this event later evolved into First Jazz. In 1978, the organization sponsored its first Otter Crest Jazz Weekend at the Inn at Otter Crest on the Oregon Coast. Several big-name jazz musicians performed during this three-day event, and although the festival was not a financial success, it raised the profile of the Jazz Society of Oregon. Subsequent festivals were more profitable, and the Otter Crest Jazz Weekend became the society's best-known event.

Since 1976, the society has sponsored the Andre Garand Memorial Scholarship for musicians who plan to study jazz music. The group also sponsors workshops on jazz performance and appreciation. Other educational programs include lectures, listening, films, and video presentations that are open to the public, frequently free of charge.

Content DescriptionReturn to Top

Administrative records include articles of incorporation, by-laws, correspondence, financial records, mailing lists, meeting agendas, and Board of Trustees minutes. The records also contain information about activities and events sponsored by the Jazz Society of Oregon, including concerts and the Otter Crest Jazz Weekends. Public relations records consist of promotional materials for the Jazz Society of Oregon and other related organizations. The records also include two scrapbooks which contain photographs, newspaper articles, and ephemera.

Administrative records include a history of the Jazz Society by Linda Alexander (1980), information about the Salem Chapter of the Jazz Society of Oregon, and materials concerning the Andre Garand Memorial Scholarship. Records of activities and events include information about the First Jazz and Jazz in the Bank concert series and the Otter Crest Jazz Weekends. Public relations records include the "Here Come Da Prez" newsletter by Gary A. Thye and information about the Don Ellis Music Scholarship.

Use of the CollectionReturn to Top

Restrictions on Use

The Oregon Historical Society is the owner of the materials in the Research Library and makes available reproductions for research, publication, and other uses. Written permission must be obtained from the Research Library before any reproduction use. The Society does not necessarily hold copyright to all of the materials in the collections. In some cases, permission for use may require seeking additional authorization from the copyright owners.

Preferred Citation

Jazz Society of Oregon Records, Mss 2808, Oregon Historical Society Research Library

Administrative InformationReturn to Top

Arrangement

The collection is arranged into three series:

  • Series A: Administrative Records, 1973-1988
  • Series B: Activities and Events, 1973-1988
  • Series C: Public Relations, 1973-1984

Acquisition Information

Gift of the Jazz Society of Oregon, 1988. Accession number 19111.

Processing Note

Some pages from Scrapbook 1 have been photocopied for preservation purposes. The photographs and some pages from Scrapbook 2 have been photocopied for preservation purposes, and the photographs have been added to Organized Lot 560.

Separated Materials

Photographs have been separated into Organized Lot 560 at the Oregon Historical Society Research Library.

Related Materials

Jazzscene, the newsletter of the Jazz Society of Oregon, is located in the Oregon Historical Society Research Library Serials Collection.

Detailed Description of the CollectionReturn to Top

The following section contains a detailed listing of the materials in the collection.

Series A:  Administrative Records, 1973-1988Return to Top

2.5 linear ft., (3 document cases; 1 box Oversize A—11x14)

The administrative records include articles of incorporation, by-laws and amendments, correspondence, financial records and reports, mailing lists, meeting agendas, Board of Trustees minutes, committee minutes, and scholarship information.

Container(s) Description Dates
Box/Folder
1/1
Articles
1978; 1981; undated
1/2
Articles of incorporation, revised articles of incorporation, and Oregon annual reports
1973-1974; 1976-1978; 1981-1984
1/3
Biographies—Board of Trustees candidates
ca. 1984
1/4
Business cards
undated
1/5
By-laws and amendments
1973; 1976; 1979; 1981; 1983-1984
1/6
By-laws—KBOO Community Radio, 90.7 FM
undated
1/7
Committee list
1983-1984
1/8
Contracts— Jazzscene newsletter and events
1979; 1981; 1983
1/9
Contracts—musicians
1974; 1977-1979
1/10
Corporate documents
1979-1982
1/11
Corporate objectives
1984
1/12
Correspondence
1973
1/13
Correspondence
1974
1/14
Correspondence
1976
1/15
Correspondence
1977
1/16
Correspondence
1978
1/17
Correspondence
1979
1/18
Correspondence
1980
1/19
Correspondence
1981
1/20
Correspondence
1982
1/21
Correspondence
1983
1/22
Correspondence
1984
1/23
Correspondence
1987
1/24
Correspondence
1988
1/25
Election ballots
1981-1982
1/26
Financial records
1974-1976; 1978
1/27
Financial records
1979
2/1
Financial records
1980
2/2
Financial records
1981
2/3
Financial records
1982
2/4
Financial records
1983
2/5
Financial records
1984-1985
2/6
Financial records
1988
2/7
Financial reports—Otter Crest ’80 Jazz Weekend
1979-1980
2/8
Grants
1978; 1980-1981; 1983
2/9
Guidelines—Nominating Committee
1983-1984
2/10
History
1980
2/11
Legal documents—bankruptcy
1980-1982
2/12
Mailing list—musicians
1988
2/13
Meeting agendas—Board of Trustees
1976-1979
2/14
Meeting agendas—Board of Trustees
1980-1981; 1984-1985; 1988
2/15
Members—Board of Trustees and committees
1978-1985
2/16
Membership analysis
1980-1985
2/17
Membership roster and dues list
1973-1975
2/18
Minutes—Board of Trustees
1973
2/19
Minutes—Board of Trustees
1974
2/20
Minutes—Board of Trustees
1975
2/21
Minutes—Board of Trustees
1976
3/1
Minutes—Board of Trustees
1977
3/2
Minutes—Board of Trustees
1978
3/3
Minutes—Board of Trustees
1979
3/4
Minutes—Board of Trustees
1980
3/5
Minutes—Board of Trustees
1981
3/6
Minutes—Board of Trustees
1982
3/7
Minutes—Board of Trustees
1983
3/8
Minutes—Board of Trustees
1984
3/9
Minutes—Board of Trustees
1985
3/10
Minutes—Chapter Formation Committee
1981
3/11
Minutes—Development Committee
1982-1983
3/12
Minutes—membership—annual meetings
1975-1984; undated
3/13
Minutes—membership—general meetings
1973-1974
3/14
Minutes—membership—organizational meeting
1973
3/15
Minutes—Newsletter Committee
1980-1981
3/16
Minutes—Otter Crest Jazz Weekend Advertising Committee
1979-1980
3/17
Notes and memos
1980-1981; undated
3/18
Salem Chapter—Jazz Society of Oregon
undated
3/19
Scholarship programs—Andre Garand Memorial Scholarship
Contains photographs of Timothy Charles Myers and Roxane Jackson, scholarship applicants.
1981-1984
5/1
Mailing lists
1975
5/2
Mailing list
1976
5/3
Mailing list
1977
5/4
Mailing lists
1977-1978
5/5
Mailing lists
1978
5/6
Mailing list
1978
5/7
Mailing list
1979
5/8
Mailing list
1980
5/9
Mailing list
1987

Series B:  Activities and Events, 1973-1988Return to Top

0.50 linear ft., ((1 document case))

Records of activities and events include information about annual picnics, concerts, the First Jazz and Jazz in the Bank concert series, a logo design contest, Otter Crest Jazz Weekends, parties, and seminars.

Container(s) Description Dates
Box/Folder
4/1
Annual picnics
1979-1980; 1983-1984
4/2
Concerts
1973; 1976; 1983-1984; 1986; 1988; undated
4/3
Concerts—Creative Jazz Orchestra
1980-1981
4/4
Concert series—First Jazz
1983-1984; 1986-1988
4/5
Concert series—Jazz in the Bank
1975; 1977; undated
4/6
Contest—logo design
1981-1982
4/7
Otter Crest Jazz Weekends
1978-1981; 1983; undated
4/8
Parties
1987; undated
4/9
Seminars
1984; 1987; undated

Series C:  Public Relations, 1973-1984Return to Top

0.50 linear ft., ((1 document case))

Public relations records include promotional material for memberships, information concerning the Jazzscene newsletter, publicity by various arts organizations, publicity about concerts and festivals, and promotional material for musicians.

Container(s) Description Dates
Box/Folder
4/10
Calendar
1982
4/11
Membership—promotion
undated
4/12
Newsletters—“Here Come Da Prez”
1980-1981
4/13
Newsletters— Jazzscene
1980-1982; undated
4/14
Newsletters— Jazzscene—advertising
1978; 1980-1982
4/15
Newsletters—jazz societies (other)
1979-1981
4/16
News releases
1974; 1983; undated
4/17
Publicity—arts organizations
1981; undated
4/18
Publicity—concerts and festivals
1978; 1980-1982; 1984; undated
4/19
Publicity—Don Ellis Music Scholarship
Contains a black-and-white photograph of the Don Ellis orchestra, ca. 1972.
ca. 1981
4/20
Publicity—membership
1973; 1980; undated
4/21
Publicity—musicians
1974; undated
4/22
Scrapbook 1
Contains a statement (1974) by Governor Tom McCall designating "Oregon Jazz Day," newspaper articles, issues of the Jazzscene newsletter, and ephemera. Some scrapbook pages have been photocopied for preservation purposes.
1974; 1976-1978; undated
4/23
Scrapbook 2
Contains a photograph of two unidentified men, publicity information about the Otter Crest '79 Jazz Weekend, and photographs from the Otter Crest '78 Jazz Weekend. Organized Lot 560 also contains photographs from the Otter Crest '78 Jazz Weekend. The photographs and some scrapbook pages have been photocopied for preservation purposes, and the photographs have been added to Organized Lot 560.
1977-1979; undated

Names and SubjectsReturn to Top

Subject Terms

  • Andre Garand Memorial Scholarship
  • Jazz --Periodicals
  • Jazz --Oregon
  • Music --Societies, etc.

Personal Names

  • Brown, Mel
  • Clark, Homer
  • Corkum, Gordon C.
  • Ellis, Don
  • Memory, Thara
  • Newton, Odille A.
  • Thye, Gary A.

Corporate Names

  • Creative Jazz Orchestra (Portland, Or.)
  • First Jazz (Portland, Or.)
  • Inn at Otter Crest (Otter Rock, Or.)
  • Jazz Society of Oregon
  • KBOO (Radio station : Portland, Or.)
  • Otter Crest Jazz Weekend (Otter Rock, Or.)
  • Portland Jazz Society

Form or Genre Terms

  • Scrapbooks