Moscow Lodge 249 Benevolent And Protective Order Of Elks Records, 1943-1984

Overview of the Collection

Creator
Moscow Lodge 249 Benevolent And Protective Order Of Elks
Title
Moscow Lodge 249 Benevolent And Protective Order Of Elks Records
Dates
1943-1984 (inclusive)
Quantity
6 cubic feet
Collection Number
MG363 (collection)
Summary
Minutes of the meetings of the board of trustees, 1943-1966; financial records, 1951-1980, dimit records, daily calendars of events, visitors registers, and other records of this fraternal organization.
Repository
University of Idaho Library, Special Collections and Archives
Special Collections and Archives
University of Idaho Library
875 Perimeter Drive
MS 2350
Moscow, ID
83844-2350
Telephone: 2088850845
libspec@uidaho.edu
Languages
English
Sponsor
Funding for encoding this finding aid was provided through a grant awarded by the National Endowment for the Humanities.

Historical NoteReturn to Top

Moscow Lodge 249 of the Benevolent and Protective Order of Elks is the oldest lodge in the state of Idaho. It had its beginnings on December 28, 1892, when a contingent of Spokane Elks, Exalted Ruler George Turner presiding, officiated in chartering the new lodge. Thirty two charter members were initiated in the meeting which took place in the I.O.O.F. Hall. The first officers were: C.S. Scott, exalted ruler; J.H. Forney, lecturing knight; I.C. Hattabaugh, leading knight; P. Tillinghast, loyal knight; R.S. Brown, treasurer; Morgan Tillinghast, secretary; the Rev. P. Murphy, chaplain; George N. Hinckley, inner guard, and John Almquist, tiler.

The lodge did not have its own home until 1905, when a temple was built at the corner of First and Main at a cost of $20,000. The Two Forty-Niner, the lodge newsletter, reported that when the building was finished, "the bondholders held a jubilee and burned most of the bonds, thus putting the lodge in good financial shape."

By 1920 the membership had grown from the original 35 to 750. World War I took the lives of two members, C. Boyd Maynard and William M. Green, and affected the lodge in other ways, as the newsletter pointed out: "During the Great War the lodge practically ceased lodge work. The temple was turned over to the S.A.T.C. boys as a convalescent hospital and but two meetings were held during the winter of 1918."

Things began to pick up after the war. A bowling alley was installed in the temple in 1916, and a band, organized in 1920, began providing music for important occasions. In keeping with the Elks emphasis on American traditions and ideals, the lodge initiated Flag Day ceremonies on June 18, 1922. World War II did not have the drastic effect of World War I. In 1941 the lodge purchased the nine-hole Moscow Golf Club and in 1942 completed some remodeling of the temple. Extensive remodeling of the Elks Temple was conducted in 1962, and a new clubhouse was constructed at the golf course in 1967.

Content DescriptionReturn to Top

The records of the Moscow Elk's Club span the years 1943 to 1984, with the bulk of the records covering the years 1960 to 1980. Included are minutes of the meetings of the board of trustees, 1943-1966; financial records, 1951-1980, daily calendars of events, 1975-1980, visitors registers, 1971-1973, 1978-1979, and other material. Many records are missing from the collection; for example the first warrants are for May 1970, the next are March 1973, then there is another gap until April 1975. There are also gaps in the financial statements, daily cash sheets, daily calendars, and visitors registers.

Related material in the Special Collections Department include issues of the Two forty-niner, and a Daily Idahonian supplement published in 1968 on the occasion of the 75th anniversary of the Elks Lodge in Moscow.

Administrative InformationReturn to Top

Arrangement

The material in this Manuscript Group was in no apparent order when received, therefore three series were created during processing.

The first series contains the typewritten minutes of the meeting of the board of trustees, 1943-1966. These were originally in ledgers, but were separated and placed in folders during processing.

The second series consists of the financial records of the lodge. Included are warrants, check stubs, bank statements and paid checks which were retained if the check stub books for the period covered were not present, payroll ledgers, financial statements daily cash sheets, and treasurer's receipt books. The warrant numbers correspond to the check numbers. The lodge checking account included two colors of checks with the same account number; pink checks with one numbering sequence for general payments, and green checks with a separate numbering sequence for payroll. There are no check stub books for the payroll checks, there are however, payroll ledger sheets. Also included are liquor purchase records and bar inventories.

The final series contains dimit records, daily calendars of lodge events maintained by the office, visitors registers, duplicate membership cards for one year (1977/1978), two surveys on building sale and use, form letters, tickets, place mats, and other memorabilia, and three copies of the Gem State Elk.

Invoices were discarded since purchases can be traced through the warrants. Paid checks and bank statements were discarded when the check register or corresponding warrant was present; likewise, payroll checks were discarded if there was a payroll ledger for the time period. Employee time cards were also discarded since they were for a period covered by the ledgers. In all the records were reduced by 3 cubic feet.

Acquisition Information

The records of the Moscow Elks Club were donated to the University of Idaho Library by the Club in August 1987.

Detailed Description of the CollectionReturn to Top

Series I. Minutes of the Board of Trustees , 1943-1966Return to Top

Container(s) Description Dates
Box/Folder
1/1
91 items
1943-1946
1/2
62 items
1947-1948
1/3
95 items
1949-1951
1/4
78 items
1952-1954
1/5
80 items
1955-1957
1/6
82 items
1958-1960
1/7
80 items
1961-1963
1/8
74 items
1964-1966

Series II. Financial Records , 1951-1980Return to Top

Container(s) Description Dates
Box/Folder
1/9
Warrants 8819-8886
63 items
May 1970
1/10
Warrants 1469-1579
88 items
March 1973
1/11-19
Warrants 3273-3895
638 items
April-December 1975
1/20-23
Warrants 3896-4204
306 items
January-April 1976
1/24-26
Warrants 4579-4819
239 items
October-December 1976
1/27-29
Warrants 4820-5040
218 items
January-March 1977
2/30-38
Warrants 5041-5640
612 items
April-December 1977
2/39-40
Warrants 5641-5781
145 items
January-February 1978
2/41
Check stubs 2357-2608
1 item
March-July 1974
2/42-52
Check stubs 3608-6364
11 items
September 1975-November 1978
2/53
Bank statements and paid checks, Master Card account, Idaho First National Bank
36 items
1974-1977
2/54-56
Bank statements and paid checks, First Security Bank
1140 items
August 1974-May 1975
3/57-63
Payroll ledgers
7 items
1972-1978
4/64
Financial statements
20 items
April 1971-December 1972
4/65
Financial statements
28 items
1973-1974
4/66
Financial statements
21 items
1975; 1977-1978
4/67-70
Daily cash sheets
178 items
October 1973-March 1974
4/71-73
Daily cash sheets
145 items
July-December 1974
4/74-78
Daily cash sheets
258 items
April-December 1975
4/79-80
Daily cash sheets
100 items
January-March 1976
4/81-82
Daily cash sheets
119 items
September-December 1976
4/83
Daily cash sheets
44 items
May-June 1978
4/84
Treasurer's receipt book
1 item
March-November 1966
4/85-91
Treasurer's receipt book
7 items
April 1974-March 1977
5/92-96
Treasurer's receipt book
5 items
March 1977-April 1979
5/97
Contributions
1 item
1951-1956
5/98
Expenses for annual events
14 items
1972-1974
5/99
Equipment purchases
1 item
1973-1975
5/100
Liquor purchase records
1 item
1972-1975
5/101
Bar requisitions
14 items
January-August 1980
5/102
Liquor inventory
8 items
January-August 1980

Series III. Other Records , 1971-1984Return to Top

Container(s) Description Dates
Box/Folder
5/103-104
Absolute dimit records
2 items
April 1971-September 1977
5/105-106
Transfer dimit records
2 items
February 1976-December 1978
5/107-112
Daily calendar
6 items
1975-1980
5/113-114
Daily calendar
2 items
September 1983-February 1984
5/115
Daily calendar
1 item
1984
5/116
Visitors' register book
1 item
November 1971-April 1973
5/117
Visitors' register book
1 item
March 1978-April 1979
6/118-120
Duplicate membership cards
476 items
1977/1978
6/121
Building questionnaire
45 items
1975
6/122
New building survey
150 items
1979
7/123-124
New building survey
314 items
1979
7/125
Contracts: American Federation of Musicians
6 items
1973
7/126
Correspondence, etc.
9 items
1971-1978
7/127
Form letters, tickets, place mats, etc.
15 items
1951-1978
7/128
Gem State Elk
3 items
1978-1979
7/129
Newspaper clippings, programs, etc.
5 items
1972-1978

Names and SubjectsReturn to Top

Corporate Names

  • Elks (Fraternal order). Lodge No. 249 (Moscow, Idaho) -- Records and correspondence