UW Medicine, Information Technology Services records

UW Medicine, Information Technology Services records, 1986-2005

Overview of the Collection

Creator

UW Medicine (University of Washington). Information Technology Services

Title

UW Medicine, Information Technology Services records

Dates

1986-2005 (inclusive)
1991-2004 (bulk)

Quantity

15.5 cubic feet (17 boxes)

Collection Number

UW Resource No. 00211

Summary

Records of the Information Technology Services unit of UW Medicine (University of Washington Medical Centers)

Repository

University of Washington Libraries, Special Collections
Special Collections
University of Washington Libraries
Box 352900
Seattle, WA
98195-2900
Telephone: 2065431929
Fax: 2065431931
speccoll@uw.edu

Access Restrictions

Open to all users, but access to portions of the papers restricted. Contact repository for details.

Some material stored offsite; advance notice required for use.

Languages

English

Historical NoteReturn to Top

UW Medicine IT Services provides information systems support to the University of Washington Academic Medical Centers, including the University of Washington Medical Center, Harborview Medical Center, UW School of Medicine and various affiliated clinics. The organization's 200 person staff has developed integrated technologies, implemented an electronic medical records system, and supports a high-bandwidth network infrastructure for medical staff, researchers, and patients.

Content DescriptionReturn to Top

Materials include project files, subject files, brochures, budgets, minutes, reports, correspondence, organizational features, questionnaires, statistics, and other materials.

Use of the CollectionReturn to Top

Restrictions on Use

Public Records (Use unrestricted when access is granted).

Administrative InformationReturn to Top

Arrangement

Arranged in two accessions:

Accession No. 94-125, University of Washington Medical Centers Information Systems records, 1986-1994
Accession No. 09-001, UW Medicine Information Technology Services records, 1986-2005

Related Materials

The UW Department of Medicine IT website has been regularly captured by the Internet Archive Wayback Machine since 2020. The snapshots can be viewed here: https://wayback.archive-it.org/4366/*/https://sites.uw.edu/ishelp/

Detailed Description of the CollectionReturn to Top

Accession No. 94-125: University of Washington Medical Centers Information Systems records, 1986-1994 (bulk 1991-1993)Return to Top

2.5 cubic feet (4 boxes)

Scope and Content: Correspondence, brochures, project descriptions, manuals, reports, committee files, minutes, notes.

Restrictions on Access: Access restricted: For terms of access contact repository.

Acquisition Info: Hospitals' Records Center, January 1994.

Accession No. 09-001: UW Medicine Information Technology Services records, 1986-2005 (bulk 1995-2004)Return to Top

13 cubic feet (13 boxes)

Arrangement: Arranged as received. Note: folders below are not arranged in listed order within the boxes.

Scope and Content: Materials include project files, subject files, brochures, budgets, minutes, reports, correspondence, organizational features, questionnaires, statistics, and other materials

Restrictions on Access: Public Records (Public disclosure laws may restrict access to some records).

Records stored offsite; advance notice required for use.

Acquisition Info: Source: Tina Pegar, Office Assistant for HR Operations, UW Medicine IT Services, November 2008 and March 2009

Container(s)		Description	Dates
Box	Accession
1	09-001	Budget files/working papers
		FY05 Planning	2004-2005
		FY04 Budget	2003-2004
		Budget FY04	2003-2004
		SSCA Budget	2002
1	09-001	Correspondence
		Thomas & Associates Consulting LLC email	10/14/02
1	09-001	Organization Charts & Listings
		Org Charts	2001
		HMC - Bioterrorism	2002
1	09-001	Project Status Reports
		Various Projects (ORCA, EPIC, Balanced scorecard)	2003-2004
		Unisys Response to UW-CD	2001
		Web Team	Jan 2004
		SSCA-Move to Ambulatory Clinic	Jun 2005
1	09-001	Project/Planning Files
		Data Center Space Study Final Report	12/19/2002
		Epic Financial Projections spiral bound	11/9/2001
		Unisys Response to the UW-2 spiral bound booklets	2001
		Proposal for Information Systems Consolidation Among Academic Departments Sprial bound booklet	11/9/2001
		Propose to Provide IT Centralize Assistance 2 spiral bound booklets	11/9/2001
		IT Centralization Consulting Services Catalyst Solutions	11/9/2001
		SCCA Planning	1998
1	09-001	Subject Files
		Purchasing Policies	2002
		Garter Group	9/2001
		Community Dat Sgaring	3/3/2003
		Michael SCCA Management	2002
		SCCA	2001
		SCCA	2000
1	09-001	Miscellaneous
		Evals
		Erik Van Eaton
		AMCIS balanced scorecards	2002-2004
		Status reports	2002-2004
		CorVu balanced scorecard	2004
		Skill transition project	2004
		Isilon Systems Inc. Nondisclosure Agreement	12/18/2001
		Medmanage Systems Inc. Non Disclosure Agreement	2/7/2004
2	09-001	Committees/Councils/Teams-Internal
		Telecommunication Task Force	2001
		SOM Committees	2001
		WAFP	1999
2	09-001	Staff and Faculty Meetings
		Senior leadership	January 2002
2	09-001	Budget Files/Working Papers
		FY03 Budget	2002-2003
2	09-001	Financial Statements/Reports-Annual
		EPIC Annual Report	2001
2	09-001	Correspondence
		Privacy	2001
		Myhrvold	8/2002
		Chrono	9/1999-7/2002
2	09-001	Organization Charts & Listings
		Cook County
2	09-001	Survey/Questionnaire Reports
		Customer Satisfaction Survey	2004
		Customer Survey	2002
		HMC IS	2003
		Employee Survey	11/2003
		Staff Satisfaction	2003
		Staff Surveys	2003
		Survey:Tools	2003
		Physician survey	2002
2	09-001	Statistics
		UWMC Daily Scorecard	3-4/2002
2	09-001	Project Status Reports
		Workstation Support	2000
		Web projects	5/2003
		UWMC FY03 Plan	2002-2003
		Disease Management	2002
2	09-001	Project/Planning Files
		Research Billing	March 2003
		Resident Work Hours	March 2003
		IT Plan FY04	8/2003
		Revenue Cycle RFP	7/2003
		Surgery	1999-2002
		Shared Services	June 2000
		SCCA Billing	2000
		SCCA	2002
		Resolute	2002
		Patient Safety Net	2002
		Planning	1998-2001
		Benchmarks	2002
		ACE	2002-2/2003
		MCIS Goals FY02	2001-2002
		CIS	5/2001-10/2001
		Security infastructure	1997
2	09-001	Subject Files
		Surgery Pavilion	Mar 2003
		UWPN IN	2001
		UWP	1997-2001
		Staff Transition	2002
		SCCA Security	November 2000
		Cash flow	5-6/2003
		Work Plan	2002
		Web tools	1999-2000
		Virtmed	2002
		Vascular	2000
		Training	1997-2000
		Duplicate Patient	2002
		System plan	2000-2001
		Telecommunications
3	09-001	Committees/Councils/Teams-Internal
		FHCRC Consortium	6/2002
		EPIC Resolute	2001
		UWMC System Plan, Steering Committee Retreat	2000
		Q1 Committee	2001
3	09-001	Budget Files/Working Papers
		UWMC Capital FY00	1999
		UWMC Capital FY01	2000-2001
		Budget Planning FY05
3	09-001	Correspondence
		Requests for web work	2002
		Rev web	2002
		Julie	2001
		Otobase	2001
3	09-001	Organization Charts & Listings
		ORCA Project Structure	2003
		ORG charts
		Survey/Questionnaire Reports
Box	Accession
3	09-001	Customer Satisfaction Exercises	2003
3	09-001	Employee Job Satisfaction Survey Results	2001
3	09-001	UWMC Physician Survey Results	2000
3	09-001	Employee Satisfaction	2002-2004
3	09-001	Employee Survey 2002	10/1/2002
3	09-001	Customer Survey	2002
4	09-001	Employee Satisfaction	2001
4	09-001	Employee Survey	2002
Box	Accession
3	09-001	Project Status Reports
		SunGard: Project Status Report	2002
		Various Project Status Reports	2004
		COBOL	2002
3	09-001	Project/Planning Files
		GMETABS	2002
		Network Plans	2002
		Financial Systems	2001
		Strategic Plans	2000
		General ledger Upgrade-HMC	2001
		Unisys Conversions	2002
		Leadership Retreat	2001
		Provider	2001
		System Plan	2001
		MANCR	2001
3	09-001	Subject Files
		Infrastructure	1/2000
		AMCIS Balanced Scorecard	2002
		AMCIS Marketing	2002
		AMCIS Service Listing Summary	2002
		Application of Advanced network Infrastructure in Health & Disaster Mgmt	2002
		IT Cost structure, Consolidation	2002
		Logistics, Center for urban Horticulture	2002
		Measurement System Evaluation	2002
		On-Site Leadership	2002
		Organizational Development	2001
		Master Project Lists	2001
		Floor plans-4545 building	2001
		Referring Physcians	2001
		EID Change	2001
		Smallpox-HMC	2002
		Surgical Pavilion	2002
		Telemedicine	2001-2002
		Term Street	2002
		Wired West	2001
3	09-001	Building Files
		NECII	2001
3	09-001	Annual Reports
		Year 2000, Volume II	2000
3	09-001	Policies and Procedures
		Policies	2001
		Recognition	2001
4	09-001	Committees/Councils/Teams-Internal
		PACS	2001
		Advanced Leadership Strategies for Healthcare executive	2001
		CDS, Consolidated Decision Support, Joint Advisory Committee	2001
		Capital FY	2001
		Leadership meeting minutes	5/1/2002
4	09-001	Correspondence
		Chronological
		Administrative Simplification	2001
4	09-001	Project/Planning Files
		Security Solution	2001
		Web-Based Training	2001
		AMC Planning	2001
		AMC Domain	2001
		AMC Transition	2001
		Mind	2002
		ACE	2001
		Admin CSA	2001
		Benchmark	2001
		EPIC MOU	2002
4	09-001	Budget Files/Working Papers
		Budget-Capital	2002
		03 Budget	2002-2003
5	09-001	Committees/Councils/Teams-Internal
		Joint Advisory Committee-Consolidated Decision Support	2001
		Effectiveness Council	2001
		Effectiveness Council	2001
		Master Documents	2001
		Portal C&C	2001
		User	2001
5	09-001	Correspondence
		Faye May	2002
		Letters-March	2003
		Michael Crosby	2001
5	09-001	Project/Planning Files
		CIA (central Identification Authority)-	2002
		Diabetes Self Management	2001
		Harold’s Projects	2001
		Financial Systems	2002
		HL7 Interface	2001
		Facility Billing	12/2002-1/2003
		ORCA Appreciation	2002
		Project Ducetor
		Pub Cookie/SecurID	2001
		Radiology-IDX	2001
		Subject Files
Box	Accession
4	09-001	ADT	2002
4	09-001	AMCIS & UWAMC	2002
4	09-001	Application Support	2002
5	09-001	Balanced Scorecard	2002
5	09-001	Common Computer-Health Sciences	2002
5	09-001	Common Computer-Health Sciences	2002
5	09-001	CCSC	2002
5	09-001	Care Transformation	2002
5	09-001	CCOW
5	09-001	CIS	2002
5	09-001	Complaince	2002
5	09-001	Dental School	2002
5	09-001	Disaster Recovery	2002
5	09-001	E-Health	2001-2002
5	09-001	E-Health Manager	2001-2002
5	09-001	Encoder	2002
5	09-001	Fred Hutch/CC	2002
5	09-001	Gartner	2001-2002
5	09-001	Gartner Group	2001-2002
5	09-001	HS/SOM 1 Stop Multi Media	2001
5	09-001	Kanvik P.O	6/13/2002
5	09-001	Misc-General	2001-2002
5	09-001	Misc-Employee	9/2002-3/2003
5	09-001	MD Buyline	2001-2002
5	09-001	My Chart	June 2002
5	09-001	Master Project Lists	2001-2002
5	09-001	MPL	2001-2002
5	09-001	ADT Replacement	1992
5	09-001	Ambulatory Alignment File	1993
5	09-001	AR Tracking System	1994
5	09-001	Clinical Data/Clinical Consultant	1994-1997
5	09-001	COMAH	1995-1996
5	09-001	EHUG	1998
Box	Accession
5	09-001	Budget Files/Working Papers
		Budget Working Papers	2003-2005
		Organization Charts & Listings
Box	Accession
5	09-001	Communication Chart	6/21/2005
Box	Accession
5	09-001	Survey/Questionnaire Reports
		Employee Survey	2002
		Employee Survey Results	9/2004
5	09-001	Project Status Reports
		UW Medicine ITS Master Project Lists	6/2004-5/2005
5	09-001	Monthly Reports
		UW Medicine ITSC-Status Reports	12/2003-5/2005
		UW Medicine ITSC-Status Reports	12/2003-5/2005
6	09-001	Committees/Councils/Teams-Internal
		Harborview Inform meeting	1995
		Materials Management	1993-1997
		MCIS Steering Committee	May-Sept 1997
		Medical Records Committee HMC	1993-1997
		MPI	1996-1997
		Northwest Hospital	1997
6	09-001	Subject Files and Project/Planning Files
		HMC CARS Inplementation	1994-1995
		IRIS	1996
		Lab RTF Interface	1996-1997
		Managed Care	1994-1995
		Mandatory Tracking	1993
		Marketing	1995
		Physician Billing Numbers	1995-1997
		PMS (Physician Micro Systems, Inc.)	1995
		Referring Physician Enhancement	1993-1995
		Security and Risk Management Report	1998
		TB Testing
		Transplant MINDSet	1993-1995
		Trauma	1993-1994
		Utilization review	1996
		Yesler Terrace Health Clinic	1996
6	09-001	Budget Files/Working Papers
		Hospital Budgets FY03	2003
		VPMA Budget	2003
		MCIS FY02 Operating Budget	2002
6	09-001	Survey/Questionnaire Reports
		The H.I.S. Desk Reference, The H.I.S. Desk Reference-A CIO Study	1996, 1998
		UHC Health Information Technology Survey Results	1999
		Customer Survey	2004
		Miscellaneous
Box	Accession
6	09-001	MCIS NEO	2003-2004
6	09-001	Copy Services
6	09-001	Surplus	2003
6	09-001	Resume Screen Matrix
7	09-001	SCW BPgroup
Box	Accession
7	09-001	Committees/Councils/Teams-Internal
		SOM	6-7/2002
		Pacific Northwest Digital Government Summit Advisory Board Roster	2001
		Information Services Board	June 21, 2001
7	09-001	Correspondence
		Pathways Requisitioning Training	2002
		Interdepartmental memos	1988-1993
7	09-001	Policies and Procedures
		UWMC Information Systems Steering Committee, Rules & regulations	1989, 1992
		UW Medicine It Services, Administrative Procedures	2001-2004
		Procedures Reception Desk
		Administration Procedures
7	09-001	Project and Planning Files
		UWMC MCIS information System Plan	Dec 1995
		UWMC Dept of lab med-Dept of Info Services-Acquisition Plan	11/19/1990
		UW Hospitals-Pathology Info System-Data processing Authority Acquisition Plan	6/1/1987
		Dept of Pathology, UW-Technical Proposal to Digital Equipment Corp	1987
		EMR/cerner	2001-2002
		UWAMC Long Range Plans
		Pathology Demo	1999
		Boom Boost to MMind kickoff	2000-2001
		CMC Replacement	1992
		Mindscape-Elixis Integration	1999
		Revenue	1/2002-8/2003
7	09-001	Subject Files
		Mind/ORCA Matrix Decommission	2-4/2003
		Pharmacy	6/2002
		Retreat Goals	6/2003
		Interfaces	1999
		UWMC Incident Control System	1998-1999
		Portal Solutions	2001
		SCCA Connectivity	2000
		Network	2000-2001
		TSO Metrics	2001
		Stronghold and Thawte	Oct 31, 1997
		Exchange Server	1998
		Electronic Signature	1996
		CIS	1997
		Security	1999
		VIA	2000
		Sam Cheyne	2002
		Project Status Reports
Box	Accession
7	09-001	TBA Update	1/2/1998
8	09-001	PDS Benefits Realization Baseline Report	2003
8	09-001	TIGER Project findings and recommendations	2004
Box	Accession
8	09-001	Budget Files/Working Papers
		Hospital Budgets FY01	2001
		IT Costs for services to SCCA	2003
8	09-001	Survey/Questionnaire Reports
		Medical Records Benchmarking Survey Report	1998
8	09-001	Project and Planning Files
		ITS 5.0 Security	2000
		MIND MPI	2000-2001
8	09-001	Subject Files
		Referring Physician Portal	2000
		Flexnotes	2001
		HMC PDS	2000-2001
		Multimedia	2001
		SCCA	2001
		Miscellaneous
Box	Accession
8	09-001	Department Orientation
8	09-001	Core Competencies
8	09-001	Work Orders
8	09-001	Separating contractor checklist
8	09-001	Forms
9	09-001	Administration Information	2004
9	09-001	Criminal History Contractor
9	09-001	Confidentiality Agreement
9	09-001	Insident Reports
9	09-001	PDF
Box	Accession
9	09-001	Committees/Councils/Teams-Internal
		CIO Council Materials	2001
		CIO Council Materials	2000
		CIO Council Materials	1997
		Building your PACS business strategy	1997
		MCISSC Annual Update	1996
		Healthcare Industry Conference	1999
		Medical Records Benchmarking Liaison Mtg	1998
		HMC Bond Capital Improvement Council	2002
9	09-001	Photos, Slides, Videotapes, Audio Tapes
		Harborview Medical Center “We’re Here for Life”-13 minutes-Alphacine	5/12/02
		Information Technology Leaders-Tom martin	5/22/03
		Unidentified videotape (It has been used though)
9	09-001	Organization Charts and Listings
		Database Flowchart	1/1/1999
		Subject Files
Box	Accession
9	09-001	Surgery Pavilion
10	09-001	Physicians-Data Quality	4/28/2000
10	09-001	HMC current process Improvement	6/3/2002
10	09-001	OBSI	11/11/2000
10	09-001	PAS	1997-1999
10	09-001	Pharmaceutical Costs: The Upward Spiral	9/6/2001
10	09-001	Process Improvement	2000
10	09-001	EMR Status	1/13/03
10	09-001	EMR ROI	2/2002
10	09-001	EMR Change Management	5/2002
10	09-001	HIPAA Transactions	2001-2003
10	09-001	Downtime	2003
10	09-001	DIS	2002
10	09-001	Website Activity	2003
10	09-001	MINDScape Business Plan	1999-2002
10	09-001	ECIS	9/2000
10	09-001	Email	1999
Box	Accession
10	09-001	Committees/Councils/Teams-Internal
		AMC Planning	2001-2002
		Effectiveness Council	Dec 2001
10	09-001	Budget Preparation/Working Files
		Hospital Systems Recharge Shared Services FY01 HMC Budget	2001
		FY 02 Budget	2002
		FY01 Budget	2001
10	09-001	Financial Statements/Reports-Annual
		Year End Reports FY00	2000
10	09-001	Project/Planning Files
		Department Improvement
		Project Cerner/EMR	2002-2003
		HMC Bond project	2002
		Elixis	1999
		System plan Update	10/1999
		System Plan Update	9/1998
10	09-001	Correspondence
		May 2000 Accruals	May-June 2000
		Correspondence with Tom Norris	March-June 1999
		Memo of Understanding	11/2003
		CORES	8/2003
		Correspondence
		Budget Files/Working Papers
Box	Accession
11	09-001	FY02 Budget process 9645	12/1999-5/2001
11	09-001	Final Budget Submittal FY2003 VPMA	2003
11	09-001	Budget Structure Changes	2004
11	09-001	FY04 Budget C& C	2004
11	09-001	Contractors FY04	2004
11	09-001	EMP/ORCA FY04 Budget	2004
11	09-001	FTE’s Hospitals FY04 budget	2004
11	09-001	Insurance FY04 Budget	2004
11	09-001	Labor Budget Input FY04	2004
11	09-001	Ron Labor FY04 Hospital Budget	2004
11	09-001	FY04 Budget: Tools for Managers	2004
11	09-001	Training FY04 Budget	2004
11	09-001	Budget projections FY04	2004
11	09-001	FY04 Real Estate	2004
11	09-001	VPMA MIS/CORE 55-1382-FY04	2004
11	09-001	Dom core ops 65-7044/1031 Migrator 65-2451
11	09-001	EHealth-VPMA FY04 Budget	2004
11	09-001	Shared Epic 6/5
11	09-001	Shared Epic 6/5
11	09-001	FY04 Budget Training	2004
11	09-001	Budget Revisions	5/29/2003
11	09-001	FY04 Budget Revisions	2004
11	09-001	VPMA Shared Epic Billing FY04	2004
11	09-001	Shared Epic VPMA Budget FY04	2004
11	09-001	Budget Instructions
12	09-001	Budget Projections FY01-FY03	2001-2003
12	09-001	Budget prep-FY00	2000
12	09-001	Budget prep-FY00	2000
12	09-001	Budget prep-FY00	2000
12	09-001	Budget Prep-FY01	2001
12	09-001	Budget Prep-FY01	2001
12	09-001	Budget FY02-MCIS Operating Budget	2002
12	09-001	AMCIS Hospital Budgets-FY03	2003
12	09-001	FY02 operating Budget & Capital Input Documents	2002
12	09-001	FY00-FY04 Capital Proposal	2000-2004
12	09-001	Capital Budget Reports FY2001	2001
12	09-001	FY02 Capital Budget	2002
12	09-001	UWMC Budget Submittal FY02	2002
13	09-001	FY04 Budget	2004
13	09-001	VPMA FY04	2004
13	09-001	VPMA FY05 Budget	2005
13	09-001	IT Services Hospital Budgets FY04	2004
13	09-001	Recharges: Capital pending AgAdmst 31-9661 MCIS EMR Recharge-FY03-FY04	2003-2004
13	09-001	VPMA Approved Budget FY03 document	2003
13	09-001	Salary Funding: Other departments	2002
13	09-001	Shared Service % FY00	2000
13	09-001	Budget Number Title Changes	1999
13	09-001	Pre-paid accounts FY04	2004
13	09-001	FY03 Pre-expense accounts	2003
13	09-001	IT Services budgets FY05	2005
13	09-001	IT Services budgets FY05	2005
Box	Accession
13	09-001	Budget Preparation Files/Working Papers
		FY04 Budget-Dave Benton	2004
		FY05 Budget-SOMAS	2005
		FY05 Budget-DOM IT	2005
13	09-001	Org Charts
		Org Charts	2003
13	09-001	Subject Files
		Benton SLP Prep	2003
		Team Building	2003
		IT Training Plan	2003
		SOMAS Biz Process Flows	2003
		FY03 SOM Project Portfolio	2003
		TS Plan	2002
		Website	2004
13	09-001	Project/Planning Files
		CDS	2003
13	09-001	Committees/Councils/Teams-Internal
		Education Information Technology Committee	4/29/2002
13	09-001	History Files
		Information Systems Acquisition Plan	Feb 1986

Names and SubjectsReturn to Top

Subject Terms

Information technology--Washington (State)--Seattle--History--Sources
Medical centers--Washington (State)--Seattle--History--Sources
University Archives/Faculty Papers (University of Washington)

Corporate Names

Medical Centers Information Systems (University of Washington)--Archives
UW Medicine (University of Washington). Information Technology Services--Archives

Other Creators

Corporate Names
- Medical Centers Information Systems (University of Washington) (creator)
- University of Washington. University Archives

Archives West Finding Aid

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